Coordinator/Hipaa

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Please see Special Instructions for more details.

Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Position Information

Position Information

Posting Number S-3380 Position Number 77220 Type of Recruitment External Position Title COORDINATOR/HIPAA Position Summary

Under the direct supervision of the HIPAA Privacy Officer, this position contributes to the CMU HIPAA compliance program by coordinating program activities as well as maintaining complete and accurate record keeping of the activities to demonstrate compliance with state and federal HIPAA regulations. The HIPAA Coordinator provides support and coordination of program activities, including but not limited to: coordination and record keeping of governance meetings and activities such as policy reviews; assisting with access management and activity monitoring functions; assisting in carrying out the HIPAA training program; assisting with auditing functions for the ongoing HIPAA risk assessment program; and assisting the investigation of HIPAA incidents. The HIPAA Coordinator is also responsible for maintaining accurate and complete records for audit purposes and as per HIPAA record retention requirements.

Required Qualifications

Associates degree or an equivalent combination of education and experience that equates to two years.

Three years of progressively responsible experience of a qualifying nature.

Must be able to work with a high level of independence and a high degree of autonomy.

Ability to determine priorities, maintain confidentiality and handle sensitive issues with self-initiative.

Excellent computer skills, including Microsoft products such as Excel, Word, PowerPoint, and Teams.

Excellent organizational skills and attention to detail including record keeping and filing system.

Demonstrated ability to establish and maintain positive and productive interpersonal skills.

Excellent verbal and written communication skills and the ability to apply technologies to enhance the effectiveness and efficiency of communication.

Ability to handle multiple priorities in a fast-paced environment.

Ability to perform the essential functions of the position with or without reasonable accommodation.

Preferred Qualifications

One year of administrative support and coordination in a healthcare and/or risk management/compliance department.

Project coordination experience.

Experience with health information management or release of information.

Experience with creating and maintaining educational training programs in-person and online.

Experience with electronic medical record systems, such as Epic.

Duties & Responsibilities

Assists in assuring documentation of HIPAA compliance activities is completed and retained as per HIPAA retention regulations.

Coordinates the activities of and retains documentation of the HIPAA governance program, including HIPAA Council, HIPAA Executive Steering Committee (ESC), and policy reviews.

Attends HIPAA ESC and HIPAA Council meetings as requested by the HIPAA Privacy Officer and ensures complete and accurate meeting minutes.

Assists in planning, implementing, and coordinating the HIPAA training program including onboarding, ongoing, and annual HIPAA training materials and as recommended by and in coordination with others such as the HIPAA Security Officer for Security Awareness topics, hiring departments, and managers/supervisors of hybrid units.

Helps to ensure compliance with the completion of HIPAA training, reporting delinquencies to managers and working with the HIPAA Privacy

Officer/delegate and managers to ensure follow through of sanctions for violations of HIPAA training requirements.

Helps to coordinate and maintain the master HIPAA training plan and calendar.

Oversees the maintenance and retention of the library of training materials.

Assists the HIPAA Privacy Officer in preparing the annual training report and databases including but not limited to training, sanctions, incidents/breaches, policy reviews, and other applicable HIPAA compliance metrics.

Assists the HIPAA Privacy Officer with the process for investigating a HIPAA incident and coordinating and retaining the documentation of incidents/breaches.

Assists in coordinating the ongoing risk assessments for each HIPAA hybrid unit and follows up as directed by the HIPAA Privacy Officer or delegate.

Assists with auditing functions for the ongoing HIPAA risk assessment program

Assists in the retention of Business Associate Agreements (BAA).

Assists in maintaining accurate information on the HIPAA website.

Assists with access management and activity monitoring functions.

Performs assignments with the highest degree of confidentiality.

Performs other duties as assigned.

Supervision Exercised

None.

Message to Applicants

Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Employee Group Professional & Administrative

• Hourly Staff Pay Level Pay Range $19.00 - $25.00 per hour Division President Department President's Office Position Status Regular Position End Date Employment Status Full-Time FTE 1.0 Position Type 12 month Weekly Work Schedule Monday

• Friday, 8am

• 5pm Location Mount Pleasant, MI About the Department About CMU

Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state's largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions

• Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the city's central location in Michigan's Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.

CMU Leadership Standards

Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position.

EEO Statement

CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).

If you wish to see "EEO is the Law" posters, please click here.

CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.

Inquiries about the application of Title IX can be made to CMU's Title IX Coordinator, the US Department of Education's Assistant Secretary, or both.

CMU's Title IX Coordinator can be reached at:

Phone: 989-774-3253

Office: 103 E. Preston St.

Bovee University Center, suite 306

Mount Pleasant, MI 48858

Email: titleix@cmich.edu

Posting Ends Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Are you currently an internal employee of CMU according to the university's definition?

• Yes

• No

• If yes, to which employee group do you belong? (If not applicable, select "Not Applicable").

• Not Applicable

• Dispatcher

• Medical Faculty

• Office Professional

• P&A, SO or Faculty

• Police

• Public Broadcasting

• Sergeant

• Service Maintenance

• Supervisory/Technical

• How did you first learn of this job opportunity? Please list the specific advertising source or indicate if it was word of mouth.

(Open Ended Question)

• Do you have an associates degree or an equivalent combination of education and experience that equates to two years?

• Yes

• No

• Do you have at least three years of progressively responsible experience of a qualifying nature?

• Yes

• No

Optional & Required Documents

Required Documents

• Resume/Curriculum Vitae

• Cover Letter

Optional Documents

• Recommendation Letters

• List of References