Chemonics International Inc Washington , DC 20319
Posted 5 days ago
Chemonics seeks a Coordinator, Project Support Center (PSC) to join the Europe and Eurasia (E&E) Division. The coordinator will provide entry-level operations and project administration support and completes professional and administrative tasks related to supporting the E&E division and global project(s) implementation. This role requires on-site work in our Washington, DC office location as part of our hybrid, flexible work structure. The Europe and Eurasia division currently has a portfolio of 23 active projects in technical sectors spanning economic growth, education, water, agriculture, democracy and governance, and peace and stability. We are looking for candidates that will contribute to the success of our business unit by serving as proactive and effective partners to our division and project office staff. Strong candidates will have developed communication skills, be adept at learning new systems quickly, bring strong organization skills, and have excellent attention to detail. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Responsibilities:
ERP-Related Support:
Serves as a resource for ERP-related questions, following-up and/or escalating problems as appropriate
Responds to and troubleshoots queries
Submits timesheet delegations when staff are out of the office
Updates supervisors
Processes invoices from consultants on MSAs
Processes timesheets and expense reports on behalf of consultants and staff
Requests and activates PINs
Requests wire transfers including requesting bank account information and tracking requests through confirmation
Conducts invoicing
Sets up vendor and payment requests
Project Support:
Liaises directly with support departments (HR, compliance, and F&A) to respond to requests for information, audit requests, and associated follow-ups/coordination with PMUs to ensure project compliance with rules, regulations, and corporate policy, in consultation with operations manager or director
Drafts and submits employment agreements and collects necessary backup documentation to complete administrative procedures for onboarding and repatriation of employees and consultants
Coordinates travel and visa requests
Supports review of local expenses, supporting documentation, or draft invoices for review and approval
Analyzes subcontractor invoices and backup documentation and submits for payment
Provides audit support by saving relevant project documents to project SharePoint files and facilitating document reviews as appropriate
Performs administrative tasks for closed projects
Supports ServiceNow requests
Operations:
Provides SVP signature support
Conducts BB&T credit card reconciliations
Updates company trackers and databases
Forwards announcements and reminders to RBU staff
Performs other tasks as necessary
Minimum Qualifications:
Bachelor's degree required or equivalent work experience
Experience with data entry, filing, cataloguing, retrieving, and preserving records preferred
Communicates clearly and concisely in verbal and/or written communications
Demonstrated experience multitasking with attention to detail, organization, and time management skills
Demonstrated experience following standard practices and procedures, receiving general instruction and supervision, and contributing to projects and initiatives, whether in an academic or professional setting
Excellent customer service and interpersonal skills
Works independently and as part of a team
Demonstrated resourcefulness in problem-solving and initiative to learn new skills
English fluency required. Language proficiency for assigned geographic area preferred
Knowledge of Microsoft Office applications
Demonstrated leadership, versatility and integrity
Willingness to travel up to 4 weeks per year
Application Instructions:
Apply by 11:59 PM (EST) on July 11th, 2024. No telephone inquiries, please. Finalists will be contacted.
Chemonics is an Equal Opportunity Employer
Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)
Chemonics International Inc