Paul Davis Phoenixville , PA 19460
Posted 3 weeks ago
Do you want to make an Impact in your community in a diverse and inclusive company, working in a dynamic and growing industry, while supporting your personal and professional journey in your career?
Join the Paul Davis Team!
Salary: $50,000 - $60,000 per year (depending on experience)
Coordinator
Coordinators work within our Sales, Emergency Services (Mitigation) Department and/or our Reconstruction Department, acting as a liaison for our clients to identify project requirements and specifications. The Coordinator will administer and organize jobs and support team members as assigned.
Medical, Dental, Vision & 401(k) benefits
Paid Holiday, Vacation & Sick Days
Cell Phone Allowance
Advancement Opportunities
Maternity, Paternity & Adoption Leave
RESPONSIBILITES:
Support GM, Mitigation Manager, Reconstruction Production Manager or Project Director when needed
Answer incoming calls on office and mobile lines
Assist in onboarding of new team members
Assist and support office management
Facilitate check runs and AP
Support on-call schedule database
Collaborate with clients, customers and vendors
Complete job notes in operating systems
Complete compliance tasks in main operating systems
Create new loss (jobs and projects) files
Create and send invoices for jobs/projects
Maintenance and filing of job files and project documentation
Make collections calls for the Accounts Receivable department
Run reports in main operating system, RMS
Confirm that the current jobs are on schedule
Coordinate job/project schedules, resources, equipment, and labor
Liaison with clients to identify and define jobs
Ensure the client's needs are met from start to completion of job
Assist Project Managers with job updates and job information
All other duties assigned
Competency - Knowledge, Skills and Abilities:
Knowledge of Microsoft Office applications (Outlook, Word, Excel)
Customer Service Skills
Communication skills
Typing skills
Ability to learn and operate our primary operating systems: Luxor, Contractor Connection, other TPA platforms, ADP, Sage, SharePoint, and One Drive
Ability to create documents and invoices
Ability to answer and communicate with customers over the phone
Ability to work office equipment (scanner, printer, phone system, computers)
Ability to work independently
Ability to coordinate multiple jobs within the same time frame
Stress Management and Composure
Maintain a level of confidentiality
Required Education and Experience:
High School Diploma or GED required
Customer Service experience
Three plus years' experience in an Administrative position
Preferred Education and Experience:
Associate Degree Preferred
One or more years' experience within the restoration industry or related industry
Special note: Our Phoenixville office will be relocating Summer 2024 from our current location to West Chester, PA
Physical Requirement
Must be able to stay in a stationary position up to 100% of the time
The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
Constantly operates a computer and other office equipment
Must be able to communicate and converse with customers over the phone
Occasionally will lift up to 10lbs
Ability to safely operate a company vehicle
Special note: Our Phoenixville office will be relocating Summer 2024 from our current location to West Chester
Make an impact now: Paul Davis is proud of our 56-year heritage serving people in their time of need when facing disaster and having their worst day. We are a customer, employee and client focused company, passionately serving our community in its time of need and becoming an indispensable partner to our clients though our dedicated work! WE ARE PAUL DAVIS!
Disclaimer: Paul Davis Restoration is an equal opportunity employer. Paul Davis Restoration provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Paul Davis