Chemonics International Inc Washington , DC 20319
Posted 1 week ago
Chemonics seeks a Coordinator, Operations to join the Europe and Eurasia (E&E) Division. The coordinator will provide entry-level operations and project administration support and completes professional and administrative tasks related to supporting the E&E division and global project(s) implementation. This role requires on-site work in our Washington, DC office location as part of our hybrid, flexible work structure. The Europe and Eurasia division currently has a portfolio of 23 active projects in technical sectors spanning economic growth, education, water, agriculture, democracy and governance, and peace and stability. We are looking for candidates that will contribute to the success of our business unit by serving as proactive and effective partners to our division and project office staff. Strong candidates will have developed communication skills, be adept at learning new systems quickly, bring strong organization skills, and have excellent attention to detail. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Responsibilities:
Assists in responding appropriately and quickly to requests for support; follows established policies, processes, and procedures
Follows up on assigned operations tasks within established processes and procedures
Organizes meetings and drafts meeting agendas
Prepares correspondence for immediate supervisor for review and signature
Organizes and maintains executive files and oversees BU filing systems
Backstops operations team on their overseas assignments
Assists with archiving, audits, and management of closed projects
Assists proposal teams in specific line roles, including past performance writer, corporate capabilities writer, or other roles as appropriate under supervision
Tracks all staff travel, leave schedules, and contact information
Provides travel support for employees and consultants by gathering relevant travel information, reserving tickets, and seeking necessary travel authorizations and approvals; liaises with travelers to collect expense reports and required backup documentation
Prepares and distributes BU calendar of activities, deadlines, and staff vacation and travel
Coordinates with office services and IT support on facility, equipment, and supply needs
Prepares and files personnel forms, purchase orders, travel authorizations, and other standard forms
Assists with calendar management/scheduling and meeting preparation for executive(s)
Helps prepare presentation materials, documents, and other printed materials
Performs other duties as required
Qualifications:
Associates degree or equivalent work experience
Experience with data entry, filing, cataloguing, retrieving, and preserving records preferred
Communicates clearly and concisely in verbally and in writing
Demonstrated experience multitasking with attention to detail, organization, and time management skills
Demonstrated experience following standard practices and procedures, receiving general instruction and supervision, and contributing to projects and initiatives, whether in an academic or professional setting
Excellent customer service and interpersonal skills
Works independently and as part of a team
Demonstrated resourcefulness in problem-solving and initiative to learn new skills
Knowledge of Microsoft Office applications
Demonstrated leadership, versatility and integrity
Application Instructions:
Apply by 11:59 PM (EST) on July 4th, 2024. No telephone inquiries, please. Finalists will be contacted.
Chemonics is an Equal Opportunity Employer
Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Pay Transparency Nondiscrimination Provision
Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)
Chemonics International Inc