Provide assistance to Operations Manager and other area employee's as required.
Answer phones and direct calls.
Distribute mail daily and send outgoing mail as requested.
Order office supplies as requested by office staff.
Review all invoices for accuracy and approved contract rate sheets and make contact with contractors if inaccurate.
Code invoices and pay invoices in OpenText or Apptus system to ensure that all invoices are paid in a timely manner and making sure all are paid by month / year-end.
Attend monthly safety meetings per company requirements.
Assist Operations Manager with preparing annual budgets, work with other Coordinators/Sr. Coordinators to explain variances.
Able to handle changing work demands from day to day as needed.
A High School Diploma including 1 to 2 years practical experience as an administrative support professional in a fast paced work environment.
Advanced knowledge of office practices and procedures.
Organizational and prioritization skills, ability to handle multiple tasks, good communication skills with both internal and external customers.
The ability to work in a group environment as well as independently. Excellent interpersonal, oral and written communication skills required.
Solid computer skills utilizing MS Office Suites (Word, Excel & Power Point) and familiarity or ability to learn company computer management systems including SAP, Apptus, Concur, ADP E-Time, Power Plan, etc
Previous Office Experience in Oil and Gas Industry a plus.
Must be able to attend training on an as needed basis.