Coordinator Of Graduation Applications & Conferral-Esr2

Posting Number S117 Classification Title Enrollment Services Representative 2 Working Title Coordinator of Graduation Applications & Conferral-ESR2 Department Registrar's Office Home Campus Bloomsburg Bargaining Unit AFSCME - Agreement Work Location Home Campus Position Type Staff Temporary/ Permanent Permanent Full-time/ Part-time Full-Time If Part-time, specify percentage (Examples: 0.75; 0.50; 0.25) Benefits

The Pennsylvania State System of Higher Education provides a comprehensive package of employer benefits to eligible employees and their enrolled dependent(s), which include*:

• Medical and prescription drug benefits.

• Generous retirement plans, two options:

• Alternative Retirement Plan (ARP)

• State Employees' Retirement System (SERS)

• Tuition benefits for employees and dependents.

• Paid time off.

• Employer-paid dental and vision benefits.

• Employer-paid life insurance.

• Voluntary insurances and additional retirement programs.

• Specific benefits may vary based upon university, employee group and/or collective bargaining unit. Visit: http://www.passhe.edu/inside/HR/syshr/healthcare/Pages/Summary-of-Benefits.aspx for additional information regarding benefits.

To be eligible for most benefits, you must be a permanent, full-time employee (including temporary, full-time faculty with at least an academic year contract) or a permanent, part-time employee (including temporary, part-time faculty with at least an academic year contract) who is scheduled to work every pay period for at least 50% of full-time hours.

Start Time 08:00 End Time 16:30 Hours Per Week 37.5 hours per week Days Worked (Check all that apply) Mon, Tues, Wed, Thurs, Fri Salary $44,010.00/annual in accordance with the AFSCME CBA Anticipated Start Date

January 2, 2024

Anticipated End Date

N/A

Position Summary Information

Position Purpose

The position provides administrative level support to the Registrar.

Description of Duties

• Review and respond to requests for information from internal and external requestors related to all enrollment and academic support services, especially transfer equivalencies. Conduct and coordinate the entry and retrieval of such data from the student information system and ancillary software applications. Ensures data received from faculty, staff, and departments are entered into the student information system and other electronic applications. Conduct research to ensure data entry is accurate and reconciles electronic information to source documentation. Provide administrative support to Deans, Department Chairs, and faculty related to transfer equivalencies, electronic catalog files, and enrollment and academic support activities.

• Provide administrative support to students, academic and student support offices related to Transfer Articulation, scheduling, registration, and enrollment and academic support activities. Utilizing the student information system software, maintain degree audits for graduate and undergraduate degree programs, graduation exceptions, and other special applications of the academic advising module such as repeat-checking, Academic Progress checking, degree clearance, and generating data for further analysis. Processes degree exceptions, makes changes to student online degree audit, and ensures academic and data integrity within the student information system.

• Provide administrative support to students, academic and student support offices related to scheduling, registration, and enrollment and academic support activities.

• Provide administrative research, studies, and reports related to classroom utilization, distribution of classes, room and event scheduling, catalog, and curriculum issues.

• Maintain, support and coordinate information on ancillary software applications related to classroom and event scheduling software to students, departments, faculty, and outside agencies.

• Coordinate activities related to and provide administrative support for the scheduling of the entering freshmen cohort. Provide administrative support to Deans, Department Chairs, and faculty related to block scheduling, course offerings, publicity to students, parents and institution.

• Prepare and distribute commencement information to students which includes but not limited to ceremony tickets, name cards and honor cords. Consult with AA in the Vice Provost office regarding any budget items related to commencement.

• Completes graduation processing including program completion, Latin honor designation, creating list of graduates for publishing in the commencement program, and creating, printing and mailing diplomas.

COMMUNICATION and EVENT PLANNING

• Assist in event planning; respond to internal and external inquiries as determined by the Administrative Assistant to the Vice Provost by providing information regarding university functions and policies. Review existing policies and procedures regarding records management; and make recommendations to the Administrative Assistant to the Vice Provost.

• Creates and sends communications to students regarding graduation and commencement activities. Prepares graduation deficiencies notifications.

• The Position Purpose and Description of Duties sections summarized above provide a representative listing only and should not be regarded as a complete statement of tasks performed by incumbents of this position. It should be recognized, therefore, that employees may be asked to perform job related duties in addition to those outlined above.

Decision Making

Makes recommendations regarding process improvements to the Banner Student Information System and Degree Works. Process degree clearances using Degree Works and obtain approval from departments.

Fiscal Responsibility

N/A

Supervisory Responsibility

N/A

Minimum Requirements Profile

Three (3) years of experience in the delivery of technical services and assistance to customers that involved the application of specific laws, rules, regulations, and procedures, and which included or was supplemented by one (1) year of direct public contact work;

OR

An associate degree and one (1) year of experience in the delivery of technical services and assistance to customers or customers that involved the application of established laws, rules, regulations, and procedures, and which included or was supplemented by one (1) year of direct public contact work;

OR

An equivalent combination of experience and training

Preferred Qualifications

Preferred:

Bachelor's Degree in a related field is preferred.

Knowledge of online computer applications and with integrated database management system is preferred.

Applicant Rating Criteria Knowledge, Skills & Abilities

• Proficient in the use of Microsoft Excel and Word; ability to access and search Internet; ability to maintain proficiency as applications are updated and to learn the use of new applications.

• Some knowledge of the principles and practices of public administration.

• Some knowledge of the principles of governmental accounting, statistics, and public personnel administration.

• Some knowledge of the sources of information, methods, and techniques used in administrative research.

• Ability to carry out with some supervision staff assignments requiring the organization of material and development of procedures.

• Ability to conduct studies and analyzes contributing to the development of sound operational procedures.

• Ability to speak and write effectively.

• Ability to establish and maintain effective working relationships with administrative officials, other employees, and the general public.

• Ability to make independent determinations on the best resolution to processing problems.

Essential Functions

1.Sitting

• 80%; walking,

• 10%; standing

• 10%

2.Working indoors

• 95% and Outdoors (for errands) - 5%

3.Frequent lifting of objects weighing less than 5 pounds

4.Occasional lifting of objects weighing 25 pounds.

5.Reaching for objects at, above and below shoulder

6.Occasionally twisting at waist, and stretching to reach objects

7.Basic math skills and reading skills including understanding written documents

8.Writing skills in preparing and organizing documents

9.Sensory skills, i.e. visual, hearing, and speaking

10. Keyboard skills

Posting Detail Information

Open Date mm-dd-yyyy 11/30/2023 Close Date mm-dd-yyyy Open Until Filled Yes Special Instructions to Applicants

• For full consideration, applications must be received by December 10, 2023.

• Finalists for this position must communicate well and successfully complete an interview process.

• Completing this search is contingent upon available funding.

Background Clearances

Offers of employment are conditional, pending successful completion of the background clearances mandated by Act 153 of 2014 and Board of Governors Policy 2014-01-A: Protection of Minors. In order to qualify for a provisional appointment, the Applicant Acknowledgement Consent Form, Provisional Hire Form, Pennsylvania State Police and Justifacts portion of the clearance process must be successfully completed prior to your start date. The remaining PA Child Abuse History Clearance and FBI Clearance must be successfully completed and returned as soon as possible within the first 90 days of employment.

Diversity Statement

At Commonwealth University we recognize our responsibility to continuously support a living, learning, and working environment that values the diverse contributions from all members of our campus community. Our commitment to diversity, equity and inclusion enriches our campus community and is instrumental to our institutional success. Commonwealth University strives to cultivate a campus climate that allows all members to embrace diversity, equity and inclusion as we achieve success both in and out of the classroom, in our work responsibilities, and in our professional lives beyond Commonwealth University. We uphold our commitment to DEI by:

• Actively supporting and promoting the intellectual and personal growth of our students, inside and outside of the classroom.

• Providing workshops, trainings, programs designed to broaden the knowledge and understanding of diversity, equity and inclusion within our campus community.

• Ensuring that all learning and living environments throughout our campus are welcoming and capable of serving all individuals.

Title IX/Clery

The University prohibits any form of discrimination or harassment on the basis of sex, race, color, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, pregnancy, marital or family status, medical condition, genetic information, veteran status, or disability in any decision regarding admissions, employment, or participation in a University program or activity in accordance with the letter and spirit of federal, state, and local non-discrimination and equal opportunity laws, such as Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination in Employment Act, the Americans with Disabilities Act and ADA Amendments Act, the Equal Pay Act, and the Pennsylvania Human Relations Act.

The University also complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act, as amended by the Violence Against Women Act (VAWA). Title IX prohibits retaliation for asserting or otherwise participating in claims of sex discrimination. VAWA imposes additional duties on universities and colleges to investigate and respond to reports of sexual assault, stalking, and dating or domestic violence, and to publish policies and procedures related to the way these reports are handled. The University has designated the Title IX Coordinator (Jennifer Raup, Elwell Hall, ORL, 570-389-4808, jraup@commonwealthu.edu or titleixcoord@commonwealthu.edu), to coordinate the University's compliance with Title IX and VAWA and to respond to reports of violations. The University has directed the Police Department to coordinate the University's compliance with the VAWA-related Clery reporting requirements. Additionally, inquiries concerning Title IX and its implementing regulation can be made to the U.S. Department of Education, Office of Civil Rights, Region III, The Wanamaker Building, 100 Penn Square East

• Suite 505, Philadelphia, PA 19107; Phone: (215) 656-6010; Fax: (215) 656-6020.

About Commonwealth University of PA

The Power of Three Bloomsburg, Lock Haven and Mansfield universities have joined forces to boldly transform higher education in our region and beyond. While we are uniting as Commonwealth University of Pennsylvania, you can expect a college experience that is anything but common.

We're Honoring our History by preserving the founding principles of each campus and continuing our vibrant on-campus student experience, serving as pillars of our communities, supporting students and our neighbors alike.

We're Investing in Today by answering the greatest challenges facing higher education: accessibility, cost, quality, and relevance through the combined strength of our storied institutions.

We're Building a Powerful Tomorrow by boldly changing the trajectory of public education to position ourselves for growth, increased access, and to meet economic and workforce development needs in our region, across Pennsylvania and beyond.

Quick Link https://commonwealthu.peopleadmin.com/postings/1329