Coordinator Of Events And Hospitality

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Type of Position:

Professional Staff

• Project/Program Administration

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas Pulaski Technical College

University of Arkansas

• Pulaski Technical College at North Little Rock is an integral part of the Arkansas Technical and Community College System maintained by the State of Arkansas. The college is governed by the University of Arkansas System Board of Trustees and a seven-member Board of Visitors and derives its support largely from student tuition and fees and legislative appropriations.

UA

• Pulaski Tech, a comprehensive two-year college, offers associate degree and certificate programs for students who plan to transfer to four-year colleges and universities and/or for career preparation and advancement. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

For general application assistance or if you have questions about a job posting, please contact Human Resources at (501) 812-2839.

Department:

Catering and Events

Department's Website:

Summary of Job Duties:

University of Arkansas-Pulaski Technical College (UA-PTC) in Little Rock, Arkansas, is accepting applications for the Coordinator of Events and Hospitality in the Culinary Arts and Hospitality Management Institute (CAHMI). The Coordinator is responsible for the planning and coordination of catering and events (i.e., North Little Rock, South Location, Business and Industry Center, and North Little Rock Aviation Location) under the direct supervision of the Director of Campus Dining and Events. This includes daily food service at both North Little Rock and South locations, as well as the Catering activities of Campus Dining. The Coordinator ensures customer service/satisfaction with efficient cost-effective management. The primary office of the Coordinator is at the North Little Rock campus. Travel is required but not limited to the South Location, Business and Industry Center, and North Little Rock Aviation Location.

GENERAL RESPONSIBILITIES:

• Plan multiple types of events to include service to the North Little Rock and South Campuses, as well as scheduled catering events at all locations.

• Respond to all catering inquiries, emails and communications in a timely manner. Create proposals, contracts and invoices for clients; update and confirm details to finalize BEOs (Banquet Event Orders); maintains account files and ensures all information is included.

• Schedule catering, room rentals, audio visual, room setup, and post event cleaning using the appropriate systems. Coordinates with Facilities Management, Information Technology Services, CHARTS, and other functional areas to provide full service hospitality.

• Ensure that all events/meetings are correctly set-with floor plans for events and prepared event/banquet staff. Complete final checks prior to event to ensure high standards of service, quality control, hygiene, and health and safety are met.

• Cultivate strong client relationships/partnerships, ensuring client satisfaction. Respond to customer recommendations and/or complaints.

• Assist Director to maintain systems and procedures for the ordering, receiving and storing of service related items for campus dining and catering.

• Utilize company systems for completion of required daily/weekly/monthly reports such as inventory, cash reports, production records, payroll/time-keeping, etc.

• Manage preparation and monitoring of purchase orders, reconciling and paying invoices, conducting weekly and monthly inventories of supplies and maintaining records that comply with applicable UA-PTC and government policies.

• Establish MOUs and legal contracts when needed to facilitate all legal requirements for events, camps, and conferences involving children, individuals with physical limitations, and other unique participants.

• Organize marketing activities, such as promotional events and other community engagement opportunities.

• Must possess professional verbal and written communication skills, be organized and detail oriented, be flexible and adapt to change

• Be available to work night and weekend shifts involving a flexible work schedule to accommodate events.

• Assist the Director in all ways necessary to grow and maintain the reputation of CAHMI and UA-PTC by promoting the goals of the institution both internally and externally

• Promote the mission of University of Arkansas-Pulaski Technical College

• Other miscellaneous duties as assigned.

Qualifications:

MINIMUM QUALIFICATIONS:

• Three years of administrative or bookkeeping experience

• Customer service experience with clients

• Positive, outgoing personality with strong communication, organization and analytical skills as well as the ability to work under pressure and manage multiple projects

• Knowledge of accounting principles and database management

• Proficient in Microsoft & Excel office programs

• Understanding and commitment to equal access and equal opportunity.

• Commitment to the mission of the comprehensive two-year college and its role in total community development.

PREFERRED QUALIFICATIONS:

• Prior experience as an event / catering coordinator

• Knowledge of food service operation and ordering applications within an academic learning environment

• Associate's degree in Business Management, Hospitality Management, or related field.

Additional Information:

Salary Information:

$40,000

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Optional Documents:

Cover Letter/Letter of Application

Special Instructions to Applicants

Recruitment Contact Information:

Human Resources Department

humanresources@uaptc.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Motor Vehicle Reports Check, Sex Offender Registry

University of Arkansas

• Pulaski Technical College is committed to providing a safe campus community. Title IX protects the college community from sexual harassment in a school's education programs and activities. This means that Title IX protects the college community in connection with all academic, educational, extracurricular, athletic, and other programs of the school, whether those programs take place in a school's facilities, in college transportation, at a class or training program sponsored by the school at another location, or elsewhere.

We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Feeling, Hearing, Manipulate items with fingers, including keyboarding, Talking

Frequent Physical Activity:

Sitting, Walking

Occasional Physical Activity:

Driving

Benefits Eligible:

Yes