Coordinator Of Custodial, Maintenance And Grounds Services

Overview:

The Coordinator of Custodial, Maintenance & Grounds Services is responsible for the maintenance and custodial needs of all school campus facilities and grounds, including planning, scheduling, and supervision to ensure a safe and clean environment for students, staff, and visitors.

Key Qualifications:

• This position requires the equivalent of an Associate's degree or higher with major coursework in business, industrial technology or a related field, mastery of one or more of related technical trades, and at least 5 years of successful increasing responsibility in building or grounds maintenance and operations including a minimum of 3 years of experience coordinating or supervising personnel and projects in related fields or a business setting strongly preferred.

• Additional related experience or a recognized apprenticeship may substitute for formal education.

• Possession of or ability to earn via course completion a Public Building Operator's Certificate from the State of Ohio.

• Possession of or ability to earn certification as a Pesticide Applicator.

• A valid driver's license and ability to be insured must be maintained during employment.

Key Responsibilities:

• Coordinates the day-to-day organization, staffing, and operational activities for maintenance, custodial and grounds programs including construction, maintenance, repair and operation of facilities.

• Assigns maintenance personnel to projects and services, monitors, and inspects work performed.

• Provides and/or coordinates technical and safety training.

• Assists in the development and implementation of goals, objectives, policies, and priorities for the maintenance, custodial and grounds segments of school district operations.

• Implements and supervises work plans necessary for successful daily operations of the school campus.

• Coordinates all aspects of the maintenance, custodial, and grounds operations of the school district as directed by the Assistant Superintendent Business & Operations.

• Identifies opportunities for improving service delivery methods and procedures for reviews with the Superintendent or Treasurer.

• Assists in development and administration of the budget for maintenance. Processes expenses, ensuring proper use of labor and materials.

• Estimates labor and materials needed for specific jobs.

• Schedules and coordinates work team and materials required for specific work orders.

• Assures timely completion of jobs in accordance with plans and specifications.

• Coordinates, processes, logs and inspects completion of all service calls.

• Assists with the performance and/or arranges for maintenance, alteration, and repair of heating, lighting, water services, air conditioning, ventilating and refrigeration systems, and the construction, remodeling, maintenance and repair of buildings, grounds, parking lots, athletic facilities, and related equipment.

• Prepares cost, time and labor estimates. Assists in the preparation of plans and bids for major projects.

• Researches, plans and administers a preventive capital maintenance and improvements program.

• Assures compliance with appropriate laws, codes, and regulations.

• Implements asbestos, hazardous materials, and energy management programs.

• Inspects, repairs, fabricates, installs, services and maintains school facilities and grounds.

• Prepares rough sketches of work and estimates of materials and labor.

• Duplicates keys. Changes lock combinations.

• Inspects roofs. Directs the maintenance and repair of roof infrastructures throughout the school campus.

• Makes and keeps repair records and photo files on all major repairs or installations throughout the school campus.

• Reads and interprets blueprints, maps, diagrams and specifications to make determinations for labor and materials.

• Maintains required records to prepare oral or written reports on work completed and materials used.

• Hires, trains, schedules, evaluates, supervises, and when necessary, disciplines personnel as assigned in cooperation with the Human Resources Department.

• Assists Head Custodians in scheduling cleaning routes and frequencies for each custodian to ensure that all areas are cleaned to required standards.

• Supervises and assists the Service Manager in the daily operations of all HVAC systems.

• Assists Service Manager with the daily operations of the Direct Digital Control systems for HVAC systems campus wide.

• Coordinates maintenance personnel to perform scheduled and unscheduled maintenance in a timely manner to ensure safety and to maximize the useful life of equipment.

• Supervises projects that maintain the aesthetics and functionality of all district facilities and grounds according to district expectations.

• Works collaboratively with supervisors in developing and administering budgets.

• Processes all work and purchase orders in a timely manner within budget.

• Develops a capital assets and repairs project list and budget.

• Researches, facilitates, develops and competitively bid, as required, and/or executes assigned third party vendor contracts.

• Coordinates staff support services when necessary for the review, approval, denial or facilitation of rental applications for use of school facilities and grounds.

• Plans, coordinates and executes the workflow necessary to maintain school grounds during inclement weather or any calamity related event.

• Performs other duties as assigned.

Knowledge, Skills and Abilities (KSA):

• Requires thorough competency, and knowledge of building maintenance and operations. This includes knowledge of complex practices and principles of the installation, operation, maintenance and repair of the lighting, air conditioning, electrical, plumbing, carpentry, masonry, painting, locksmithing, welding and other mechanical systems.

• Requires a thorough knowledge of the Uniform Building Code including public school regulations for accommodating persons with disabilities.

• Knowledge of the rules, regulations and safety orders of the Department of Commerce Industrial Compliance as applied to construction, operation and maintenance of buildings.

• Must have full awareness of regulations, policies, codes and laws applicable to the position, including fire safety and fire suppression systems.

• Knowledge of or ability to learn Direct Digital Control systems.

• Requires the ability to cultivate and sustain a positively engaged department culture that demonstrates high morale and contributes to employee retention.

• Requires skills in preparing reports, budgets and correspondence.

• Requires use of the applicant tracking system to recruit, interview and select staff.

• Requires the ability to plan, prioritize, and assign work in order to meet yearly schedules and timelines.

• Must be able to read and interpret blueprints, specifications and work orders.

• Requires the ability to estimate labor and material costs.

• Must be able to write and maintain routine and sometimes complex records according to Federal, State, local, and District standards.

• Knowledge of and experience with the installation, operation, maintenance and repair of electrical and mechanical systems or equipment.

• Knowledge of sanitation requirements and recycling protocols.

• Ability to perform a variety of general plumbing, electrical, carpentry or other trade skills necessary for any urgent need required to protect the safety and welfare of others on our school campus.

• Ability to direct or assist with basic masonry duties including contraction and repair of masonry walls, screens, retaining walls, benches, edgings and facings.

• Ability to coordinate, plan, provide or lead training for any/all department personnel.

• Ability to perform or direct a variety of locksmith duties. Installs, repairs, and replaces locks on doors, desks, vehicles, or lockers, etc.

• Ability to review, evaluate and improve school maintenance and operations of facilities and grounds.

• Demonstrated ability to lead, make, and execute decisions.

• Ability to take initiative and act decisively for the safe and efficient operations of the school campus.

• Demonstrates enthusiasm and a sincere desire to aid and ensure the safety of all.

• Ability to accept or provide constructive criticism and feedback for improvement.

• Demonstrated professional tact and diplomacy with administrators, staff, teachers, students, parents, and the diverse community.

• Excellent oral and written communication, human relation, and technological skills in order to interact on both a formal and informal basis with a wide range of contacts within a school setting.

• Is conscientious and assumes responsibility for individual performance.

• Ability to anticipate problems and unforeseen events and deal with them in an appropriate manner.

• Ability to serve as a productive and contributing member of the District Leadership Team.

• Participates in appropriate professional organizations and activities.

• Maintains a calm attitude and sense of control at all times.

• Maintains a high level of ethical behavior and confidentiality of information.

• Ability to be flexible and adaptable to changing needs and responsive to any/all events impacting the safe and successful operations of the school campus 24 hours per day/365 day per year.

• Well-groomed, conscientious, and punctual.

Physical Demands & Work Environment:

PHYSICAL DEMANDS: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires the ability to stand for extended periods of time, walk up to 400 yards, and manipulate (lift, carry, move) medium weights of 40 to 60 pounds on a regular basis.

• Requires the ability to climb (e.g. ladders), stoop, kneel, twist, crouch, reach above the head, reach forward, and repeat hand motions on a regular basis.

• Requires sufficient hand-eye coordination, hand and finger dexterity including ability to grasp, and visual acuity to operate specialized equipment and read technical (including blueprints) and safety information.

• Requires sufficient auditory ability to carry on conversations and project voice in a noisy environment. The employee must have the ability to work in varying indoor and outdoor environments, including extreme variations in temperatures, while operating machinery.

• The employee must also have the ability to operate varied technologies and small to large forms of equipment, including motorized machinery or vehicles.

• The specific vision requirements of the job include good depth perception and occasionally being able to see objects/persons at a distance.

• While performing the duties of the job the employee frequently is required to hear conversation in quiet, as well as a noisy environment and be able to tell where a sound is coming from.

• The employee must be able to communicate to the team to give directions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Occasionally the employee must be able to meet deadlines with severe time constraints and interact with public and other workers. The noise level in the environment is usually moderate/loud.

May perform, as an unplanned task, an action that may place him/her at risk of exposure to blood or other potentially infectious or hazardous chemical or material.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of students or employees of the district.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to logically solve multi-faceted problems in a timely manner.

Terms of Employment:

Bargaining unit exempt, non-teaching administrative employee working 260 days less vacation days for 8 hours per day excluding lunch. Work year calendar to be established by the Board of Education and will be provided annually.

Salary shall be assigned commensurate with level of knowledge and related experience. Performance compensation and stipend eligible. Comprehensive fringe benefits available.

The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.