Coordinator Of COM Recruitment

The Coordinator of COM Recruitment is charged with contributing to the planning, execution and assessment of the COM Office of Recruitment, Student and Alumni Services recruitment strategies. This position works under the supervision of the Director of COM Recruitment and in collaboration with the Student Support Specialist.

About the University of New England

UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits. Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits) for additional information regarding UNE's fantastic benefits package.

Responsibilities

• Manage an assigned geographic recruitment territory, or territories, at various points of the year.

• Plan and coordinate a wide variety of activities and tasks associated with medical recruitment functions, closely coordinating with medical admissions support in the Office of Graduate and Professional Admissions.

• Carry out/participate in key research, planning and evaluation tasks related to recruitment for admissions, typically involving the analysis of enrollment patterns and student profiles, development of overall marketing strategies and specific recruitment plans and schedules, preparation of enrollment projections, publications planning, and similar activities.

• Speak with and provide information to prospective applicants to osteopathic medical programs through in-person meetings, phone conversations and email dialogue; provide tours of campus and other follow-up contact.

• Coordinate various aspects of the enrollment management process including but not limited to:

• Coordinating the planning, execution and assessment of UNE COM Open Houses.

• Recruiting, interviewing, training and scheduling volunteer tour guides/hosts from on-campus COM classes. Connect prospective students and applicants with tour guides/hosts for personalized campus visit, including ability to attend lectures. Schedule tour guides/hosts for interview days.

• Plan, supervise and assess the UNE COM digital recruitment efforts, including but not limited to the CareerEco virtual events, virtual visits, and web or other electronic media presence.

• Develop and train student volunteers to email prospective students and applicants; work with administrative staff members to oversee 'contact with a current student' program.

• Plan and coordinate sequential communication of recruitment related materials. Draft all communication used in the recruitment and admissions process (electronic and other media) letters, routine reminder emails, webpages, etc. in tandem with Graduate Admissions.

• Coordinate brochure development and production with UNE-contracted vendors, including but not limited to, organizing photo shoot days, soliciting data and direct quotes for publication use, and manage development or revision production schedule.

• Initiate mail, email and telephone contact with prospective applicants and respond to email and telephone inquiries regarding osteopathic medicine programs. Track and maintain regular contact with feeder schools and pre-health advisors, including feeder schools which will increase the under-represented in medicine cohort of incoming classes.

• Compile data for, and prepare various reports and analyses related to assigned functions.

• Confer regularly with supervisor, other admissions staff, UNE COM and graduate program administrators and faculty, and other UNE and UNE COM personnel to plan, coordinate and evaluate activities/projects/systems, discuss specific applications, exchange information, investigate and resolve problems, and the like.

• Lead planning, administration and regular reporting of the operating budget of assigned functional area.

• Hold regular one-on-one meetings with teammates and support staff and contribute to performance reviews.

• Exercise sound judgment and confidentiality according to HIPAA and FERPA standards and other training requirements.

• Perform other related duties as assigned.

Qualifications

Bachelor's degree plus at least one to three years of administrative /coordinative experience or a combination of education and experience from which comparable knowledge and skills are acquired.

• Experience in a medical school or related setting is preferred.

• Experience in admissions/enrollment management preferred.

• Ability to effectively interact with prospective medical students, pre-med and other college advisors, UNE COM faculty, staff and alumni, requiring well developed interviewing, advising and cultivation skills.

• Administrative and organizational skills, ability to handle demanding, high volume, diverse workload.

• Experience in public relations and conference/event planning and execution desired.

• Experience in computer software systems and applications for tracking recruitment of applicants and alumni.

• Ability to relate well with others and perform duties with a high degree of integrity, confidentiality, and adherence to professional ethical standard.

• Ability to travel extensively as necessary (significant periods of time during recruitment season).

• Ability to regularly work evenings and week-ends as needed.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.