Coordinator

Position Details

Expiration Date

2/16/2025

Department

BR Acct Travel & Direct Pay

Position Type

Professional

Location

Shreveport

Description

This position is within the Travel and Direct Pay section of Accounting Services.

The incumbent will:

• Be responsible for analyzing and processing employee travel and expense reimbursements and direct pay requisitions and invoices.
• Have interpersonal skills, as the incumbent will interact with faculty and staff.
• Have organizational ability.
• Be able to complete tasks in a timely manner.

Supervision is under the direction of the Associate Director of Accounting Services.

Regular attendance is required to perform the duties of this position. Normal work hours are 8:00 AM to 4:30 PM, however, overtime may be required.

Essential Functions:

45% Analyze and review direct pay requisitions and invoices to include Payment Requests for discrepancies such as proper approvals, amounts, account/chart-string coding and proper payment support documentation. Communicate with departmental contacts regarding insufficient cost documentation and/or approvals. Provide guidance to departmental contacts state and university regulations regarding processing of direct pay invoices. Key invoice data into the PeopleSoft accounts payable system for payment of direct pay expenses. Correct edit and budget check errors. Maintain files of direct payment request. Maintain vendor files by processing add/change request. Including W-9 verification of company status. Serve as backup.

45% Analyze and review travel and employee expense reimbursements for discrepancies such as proper approvals, amounts, account/chart-string coding, and proper payment supporting documentation. Approve online flight and hotel requests. Maintain files for prior approval for travel authorizations. Communicate with departmental conducts regarding insufficient cost documentation and/or approvals. Provide guidance to departmental contacts state and university regulations regarding processing of travel and employee expense reimbursements. Key travel and employee expense reimbursements into the PeopleSoft accounts payable system for payment. Correct edit and budget check errors. Maintain files of payment. Maintain vendor files by processing add/change request. Include W-9 verification of company status. Serve as backup.

10% Perform other related duties as assigned including accounts payable overflow, check printing, review/approval of payment registers and check distribution.

Qualifications

Applicant must meet one of the following:

• Bachelor's degree from an accredited university, OR
• Associate degree from an accredited university and 2 years of professional work experience, OR
• High school diploma or equivalent and four (4) years of administrative work experience.

Preferred Qualifications

• Proficiency with database management/excel
• Critical thinking and analytical skills
• Excellent written and oral communication skills
• Professional customer service skills

Additional Position Information

PSN/PER Number: PSN 54535 / PER 138

Salary Range: $30,000 - $50,000

Primary Location: Shreveport, LA (on-site position)

About the School

The LSU Systems Office has provided LSU Health-Shreveport employees with excellent benefit options designed with you and your dependents in mind. Our Benefits Section is available between 8:00 a.m. and 4:30 p.m., Monday through Friday, to help answer any questions you might have about these benefits.

• Salary is commensurate with experience and training
• Generous Health, Dental, and Vision Insurance
• Life Insurance
• Long-Term Disability Insurance
• Accidental Death & Dismemberment Insurance
• Flexible Spending Account
• Optional Retirement Plans

Applicant Instructions

To Apply:

Locate and click on the Apply Online button located at the bottom of the screen, enter your contact information and upload your resume/CV. If you need assistance applying electronically, please telephone 318-675-5589.

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

Apply Online

LSU Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.LSU Health Shreveport has a goal of having at least 7% of our workers as people with disabilities.