Coordinator - Grants Development

Chemeketa CC Salem , OR 97301

Posted 3 months ago


Chemeketa aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

Position Summary:

Coordinates efforts to secure external funding from grant makers including federal, state, and local government agencies, private and corporate foundations, and external grant recipients seeking to collaborate with the college. Works with college administrators to set a grant-seeking agenda and identify grants the college will pursue aligned with college values, policies and strategic goals. Oversees all grant-seeking at the college to prevent duplication of effort and maximize revenue through external sources. Serves as lead internal consultant to college employees on grant development, including preparation of proposals and budgets. Leads the Grants team work in collaboration with departments college-wide to prepare complex and varied grant proposals.

Duties and Responsibilities

Essential Functions:

Grant Coordination/Development

  • Researches, evaluates and coordinates grant eligibility processes including submission of letters of intent and applications such as Designation as an Eligible Institution under Title III and V Programs.

  • Researches and evaluates opportunities to obtain grant awards and investigates specific areas of interest on behalf of college programs and services. Follows up with staff as appropriate. This includes keeping college programs informed of grant opportunities.

  • Collaborates with departments college-wide to develop grant applications that support college goals. This includes understanding their needs and matching them with grant opportunities.

  • Coordinates the grant application process with college departments; works with Business Services to ensure compliance with grant requirements.

  • Attends, coordinates or facilitates meetings with stakeholders as needed to support efficient and effective development of grant applications.

  • Ensures that grant applications have been approved by the appropriate parties within the college (i.e. program office, Business Services, etc.).

  • Ensures grant applications, budgets, and attachments are high-quality, complete, and filed before submittal deadlines.

  • Serves as resource for grant writing; synthesizing input from multiple sources to develop and edit written content meeting grant requirements.

  • Fosters relationships and contacts with college departments, federal, state, foundation, and corporate funders.

  • Explores grant partnerships with other institutions when appropriate.

  • Supports college efforts in responding to Request for Proposals for providing or receiving Contracts for Services similar to grants.

  • Provides direction to Grants Department staff for research and proposal content.

Grants Strategy Development

  • Develops strategy to secure alternative funding that supports the college mission and analyzes associated competitive position and risks. Provides annual Grants strategic recommendations for funding opportunities aligned with the college's highest priorities.

  • Develops and recommends procedures, guidelines, and practices for grant activities.

Other Functions

  • Acts as the Authorized Organization Representative (AOR) or Authorized Applicant (AOR) in submitting Federal and State applications on behalf of the college.

  • Serves as the contact person and coordinator of the college's Institutional Review Board (IRB).

  • Acts as a college resource for researching community and regional data using U.S. Census Bureau, American FactFinder, and other data sources (Oregon Dept. of Education).

  • Remains current on regulations related to Federal and State grant projects (OMB Uniformed Guidance and cost accounting standards).

  • Provides and supports program managers with information on maintaining compliance with grant requirements.

  • Develops and maintains the Grants Office website.

  • Maintains database system to research, develop and store comprehensive grant information. The current system used by Chemeketa is eCivis.

  • Produces quarterly Board of Education reports on grant activities and compiles annual summary report.

  • Performs other duties as assigned.

Institutional Expectations

  • Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds

  • Participates in recruitment and retention of students at an individual and institutional level in promotion of student success

  • Embraces, understands and uses appropriate technology tools to accomplish job functions

  • Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices


Minimum Qualifications:

Bachelor's Degree from an accredited institution in business, education, public policy or related field

  • AND-

  • Three years of experience involving cross-department collaboration with various internal and external partners including business and finance, program coordinators/directors, and service providers

  • Two years recent experience researching grant opportunities and related Federal regulations

  • Three years of experience researching, writing and editing

  • Two years recent experience participating in development of multiple grant proposals for federal, state, local, foundation, or corporate funders

Core Competencies:

  • Ability to use electronic systems related to grants (eCivis,, NSF Fastlane, etc.)

  • Strong writing and reading comprehension skills

  • Excellent communication skills (oral and written)

  • Ability to work effectively with diverse groups of people

  • Ability to manage multiple tasks and prioritize workload

  • Ability to work in a fast-paced environment with changing priorities and strict time limits

  • Proficiency with MS Office (MS Word, MS Excel, MS PowerPoint)

Preferred Qualifications:

  • Master's Degree from an accredited institution

  • Successful track record securing grants or contracts from federal, state, local, foundation, or corporate funders

  • Experience developing grant proposals at a community college or university

  • Experience using eCivis or for identification of funding sources

  • Experience disseminating Federal grant regulations to proposal stakeholders

  • Experience using electronic grant systems including and/or NSF Fastlane to submit grants.

  • Two years of recent experience developing budgets for multi-year federal, state, local, foundation, or corporate funders grants

  • Experience serving on a non-profit board or participating in grant making/funding decisions

  • Experience developing grant office strategic plans and procedures

Supplemental Information

When applying for this position you will be required to attach the following electronic documents:

  • Resume

  • Unofficial Transcripts- An electronic copy of your academic transcripts demonstrating completion of an approved technical/vocational/apprenticeship program as evidence of meeting the minimum qualifications for the position.

Required documents must be provided at the time of application. Please remove your social security number from your documents, including transcripts. Documents containing social security numbers will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.

Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment. Providing false information will result in rejection of an application, employment offer or dismissal

Terms of Employment:

  • This is a 100%, 12-month classified assignments of the C2 band and grade

  • Requires flexible work schedule to meet program needs, which may include evenings and/or weekends

  • Requires the provision of official transcripts upon hire

  • Upon hire, must pass security inquiry which may include criminal history; only information relevant to the position will be considered

Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.


  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR- Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension

  • Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs. You can request copies of your military service record through the National Archives website at

For information regarding Veterans' Preference qualifications, visit the following website:

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

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Coordinator - Grants Development

Chemeketa CC