JOB DESCRIPTION: Supports program operations and provides administrative support for hospital development.
Serves as primary liaison to departments within the unit as well as central service departments, working to build mutually beneficial relationships, improve communication and collaborative teamwork, and increase campus understanding of development and grateful patient processes. Provides project management support. Collects and routes data for updates Customer Relationship Management (CRM) system, and ensures gifts and records are processed appropriately.
Prepare communications, such as memos, emails, reports and other correspondence; serve as the liaison between development leadership, administrative personnel and senior management as well as donors and VIPs; answer phones and greet and direct visitors appropriately; update communication notes w/donors in CRM; able to maintain focus and accuracy when inputting data. Coordinates scheduling appointments and maintaining calendars for development leadership; maintain the schedule for the office conference room. Submits invoices and reimbursements for departments, tracks department budget for accuracy; maintain the stock levels for office and break room supplies and submit purchase requests to management when necessary.
This position will work with Emory Advancement and Alumni Engagement central colleagues to coordinate projects as needed. Performs other duties as assigned or requested. MINIMUM QUALIFICATIONS:
A bachelors' degree required.
At least two years' experience in similar role OR equivalent combination of education, training, and experience.
PHYSICAL REQUIREMENTS: (Medium Max 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks. ENVIRONMENTAL FACTORS:
Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.