Coordinator For Human Resources

General Information

Title: Coordinator for Human Resources

Department: Human Resources

Reports to: Director of Human Resources

Evaluation: To be completed by the Director of Human Resources

Primary Function

The Human Resources Coordinator is responsible for assisting the Human Resources Director in developing and maintaining a personnel system, which ensures that the school district is staffed with excellent employees. This individual provides guidance, and support to the Human Resources Director for personnel matters.

Minimum Qualifications

• Experience in Human Resources, Labor Relations, Business Administration, Public Administration, Organizational Development, Communications or related field ?Minimum of 3-5 years successful administrative and leadership experience in the area of Human Resources and/or Labor Relations, public school experience preferred

• Minimum of 3-5 yrs of teaching/education experience and administrative experience with licensure preferred

• Experience with collective bargaining contract negotiation and maintenance

• Excellence in communication skills, written and verbal with demonstrated attention to detail

• Prior work experience with a public school district or other public sector employer preferred

• Understanding the technology and its application to the human resource functions of a public school district

• Experience managing a high-volume recruitment effort preferred

• Access to vehicle for travel to school buildings as needed

• Valid driver's license and vehicle insurance

Performance Responsibilities

• Certify classification, placement, and salaries for all positions in the District

• ?Confer with Building Administrators, Directors, and Superintendent to determine needs for staff

• Routinely prepares and posts job descriptions for position vacancies and maintains a repository of job descriptions for reference

• Monitor certification/licensure requirements and renewals

• Maintain a variety of internal personnel reports such as Seniority Reports, Scheduled Retirements, Recognition Data, etc.

• Supports Superintendent Secretary with data for Staff Recognition Programs

• Coordinate the Employee Assistance (EAP), Worker's Compensation (Company Nurse) and Exposure Control Programs

• Prepare and distribute annual compensation notices

• Prepare and distribute non-renewal and dismissal notices

• Complete personnel reports required by the State and Federal Government (i.e. EEOC, IWAS Reports)

• Oversee preparation and distribution of recruiting materials

• Work with HR Staff to organize job fairs

• Recommend and maintain relationships with contracted employment providers and employees to comply with state and district requirements

• Manage the substitute placement process and computer system for district staff (substitute recruitment, training, Frontline/Aesop system)

• Preparation of all administrator and first-year educator contracts

• Administer compliance will all Leave types

• Directs recruitment functions (e.g. application, hiring procedures, orientations, training) for the purpose of ensuring that selection procedures comply with applicable federal and state regulation

• Prepare and maintain Unemployment Agency records and other required reports related to the administration of unemployment compensation claims and benefits.? Administer the necessary procedures, protests and policies required by IDES for Unemployment Claims

• Responsible for all job offers and related new hire onboarding procedures, including fingerprinting all new hires and volunteers and managing the Proximity ID Badging System

• Oversee requirements and procedures for District Volunteers

• Serves as a system administrator to Monitor accuracy of data to the Human Resources Management Systems and applications (i.e. Frontline platforms, Skyward employee management tools)

• Provide guidance and support to employees seeking with lane movements

• Build and maintain effective relationships with district administrators, faculty, staff, and external partners

• Represent the district at HR-related meetings, conferences, and events as advised by the Director of Human Resources

• Provide support with employee benefits programs, ensuring compliance and efficient processing as directed

• Foster a collaborative and inclusive team environment that encourages professional growth and continuous improvement

• Perform other duties and responsibilities as assigned by the Director of Human Resources

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to stand, talk, hear, walk, and sit. The employee is directly responsible for the safety, well-being, and work output of other people. Specific vision requirements of this position include close vision such as to read handwritten material, and the ability to adjust focus.

Work Environment

The employee shall possess exemplary oral and written communication skills, interpersonal skills, and the ability to work well with others. The employee shall be proficient with technological aspects of the position, including computing software and hardware, as well as video and camera equipment and software. The employee shall use board approved resources and technology. While performing the duties of this job, the employee occasionally works in a building setting with children, works in outdoor weather conditions, and is subject to noises associated with both an educational environment and other settings such as the gymnasium, lunchroom, library, busses, traffic, construction sites, server rooms, and boiler rooms.