Coordinator, Faculty Personnel Administration

Position Details

Position Information

Recruitment/Posting Title Coordinator, Faculty Personnel Administration Job Category Staff & Executive

• Administrative & Support Department SPH-Office of Academic Affairs Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers is seeking a Coordinator, Faculty Personnel Administration for the Office Of Academic Affairs within the School of Public Health, located in Piscataway, NJ. The Coordinator, Faculty Personnel Administration will oversee daily operations of the Faculty Personnel Office to ensure proper procedures for faculty appointments, reappointments and promotions. Act as content expert on Faculty Affairs for the school and serves as liaison to the Dean, Chairs, Administration and University departments with regard to Faculty Affairs. Oversee faculty human resource matters.

Duties will include:

• Ensures that faculty appointments are done properly and in a timely fashion, processing the appropriate documents and submitting the package to the University Faculty Affairs Office for approval by Chancellor's office, the Deans' Committee and/or the University Board of Governors.

• Will work with SPH Faculty Affairs Leadership to examine different ways of recruiting faculty as well as continuing to refine the review, promotion, and tenure process.

• Maintains and ensures the confidentiality and accuracy of the school's faculty data base for input into the University's Faculty Information System (FIS).

• Assists departments with review and approval of faculty leaves of absence; ensures proper procedures are implemented regarding medical leaves/FMLA for all faculty, as called for by union contract.

• Initiates faculty searches; responsible for input of faculty positions into the ROCS System.

Position Status Full Time Hours Per Week 37.50 Daily Work Shift Day Work Arrangement FLSA Exempt Grade 25S Position Salary VS25S scale; maximum salary offered $85,000 Annual Minimum Salary 77347.000 Annual Mid Range Salary 97846.500 Annual Maximum Salary 118346.000 Standard Hours 37.50 Union Description Non-Union Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience Certifications/Licenses Required Knowledge, Skills, and Abilities

• Bachelor's Degree in a relevant area plus five (5) years of related experience.

• Equivalent education, experience and/or training may be substituted for the degree requirement.

• Strong leadership, project management, interpersonal and team skills; excellent written and communication skills and the ability to plan and organize multiple projects simultaneously, including ability to determine priorities and to work under deadline pressure on assignments. Proficiency of computer skills including advance knowledge of software packages including but not limited to Microsoft Word, Excel, Power point, BANNER, PeopleSoft, and Perceptive Content (Faculty Information System).

Preferred Qualifications Equipment Utilized Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 24ST0735 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Piscataway (RBHS) City Piscataway State NJ Location Details

Piscataway, NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor's Degree in a relevant area plus five (5) years of related experience?
• yes
• no

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application