Coordinator, Experiential Education & Student Services

Coordinator, Experiential Education & Student Services

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Position Details

Position Information

Position Title Coordinator, Experiential Education & Student Services Position Number S155PD Branch College of Pharmacy(BR) Division College of Pharmacy (DIV) Department College of Pharmacy Location Jackson FLSA Non-Exempt Job Summary

This position is responsible for coordinating administrative aspects of the Office of Experiential Education (OEE) and for providing administrative support to the Office of Student Services (OSS) and faculty in the College of Pharmacy (COP).

About Union University

Union University is a private, coeducational liberal arts-based university offering bachelor's, master's, and doctoral degrees. The campus is located in Jackson, Tenn., with additional campuses in Germantown, Hendersonville, and Memphis, Tenn., and enrolls about 2,700 students. Union University stands as a national leader among colleges and universities in promoting a Christian worldview and a Christ-centered approach to education. Union is consistently ranked among the nation's premier Christian universities and has been recognized as a top-tier institution each year since 1997 by U.S. News & World Report, which also recognized Union at a national level for undergraduate teaching excellence.

Essential Job Duties

Experiential Education

• Assist the Assistant Dean and the Assistant Director of Experiential Education in coordinating advanced pharmacy practice experiences (APPEs).

• Enter and maintain Clinical Preceptor and practice site information in CORE. Correspond, keep records, and file records involved in managing Clinical Preceptors for the COP.

• Utilize CORE to schedule and manage APPEs.

• Produce experiential education quality assurance reports.

• Coordinate all health and administrative prerequisites for the experiential education program. These prerequisites include annual criminal background checks, annual urine drug screens, TB testing, HIPAA/OSHA training, immunizations, etc. Provide a Letter of Good Standing for all students for training sites each semester after assurance that students have maintained prerequisite requirements.

• Coordinate quarterly payment of Clinical Preceptors. Provide required reports to Business Services to support payment.

• Maintain the apartment housing schedule for experiential education students completing rotations. Communicate schedules with students and apartment management.

• Manage the apartment housing provided for experiential education. Coordinate apartment cleaning, maintain services, and ensure timely bill payment. Serve as a liaison between the COP and the apartments.

• Assist in planning and coordinating OEE events, including the annual Preceptor Development Program and the annual Career Fair.

• Provide administrative support for the Office of Experiential Education.

• Serve as the staff member on the Experiential Education Committee and/or other COP and University committees as needed.

• Maintain an accurate filing system for the OEE that supports the retrieval of necessary documents for accreditation or other necessary reports.

Student Services

• Assist in planning and coordinating OSS events.

• Assist with Admissions Days and other Admissions related events.

• Maintain external mailing list and assist with promotion of student organization activities.

• Provide administrative support for the Office of Student Services.

College of Pharmacy

• Create COP registration forms each semester for student signature.

• Register pharmacy students for all didactic and experiential education courses each semester.

• Assist in the planning and hosting of College of Pharmacy events.

• Complete a Travel Registry for students and faculty members completing domestic and/or international trips.

Pharmacy Practice

• Provide administrative support for the Chair of Pharmacy Practice.

• Provide administrative support for faculty members of the Department of Pharmacy Practice.

Other Job Duties

Other duties as may be assigned by the Assistant Dean for Experiential Education, the Assistant Dean for Student Services, the Assistant Director of Experiential Education, members of the COP Leadership Team or faculty members in the Department of Pharmacy Practice.

Required Qualifications

Graduation from high school or equivalent and two years of clerical experience. This position requires strong organizational skills, the ability to multi-task, typing skills, and the ability to work in a fast-paced college environment. Excellent written and verbal communication skills are also required, with demonstrated proficiency in Word, Excel, and other Microsoft Office technology.

The qualified candidate must be hard-working, self-motivated, and self-directed, with a record of successfully managing multiple projects and deadlines. The candidate must be a contributing team member that works well with others.

Preferred Qualifications

Preference will be given to applicants who hold an undergraduate degree.

Christian Requirement

Successful candidates must be professing Christians who are active members of a local church, enthusiastically support Union University's Identity, Mission, and Core Values, and articulate a Christian worldview in their work and life. (Union University's Identity, Mission, and Core Values is a link to https://www.uu.edu/about/what-we-believe.cfm)

Posting Detail Information

Posting Number S175P Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume

Optional Documents

• Cover Letter

• Letter of Recommendation (1)

• Other (1)