Coordinator, Enrollment & Operations

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.

Job Posting Title:

Coordinator, Enrollment & Operations

Position Type:

Professional / Unclassified

Department:

LSUAM HSE - ED

• LSUPre

• Preschool Programs (Kamille Watson (00081335))

Work Location:

1001 Early Childhood Education Laboratory Preschool

Pay Grade:

Professional Hourly

Job Description:

College of Human Sciences & Education

Early Childhood Educational Laboratory Preschool

Coordinator, Enrollment & Operations

Duties for this position include, but are not limited to: development and coordination of operating information, child enrollment/waitlist, coordinating the administrative and business aspect for ECE Lab Preschool, responsible for all minor administrative matters, and provide administrative support to the Administrative team of the ECELP and Early Childhood Education Institute.

30% Operations:

Assists front desk with files and central records; collect and supervise collection and preparation of data for reports related to staffing, enrollment, and budget; responsible for all maintenance/service call-outs to outside vendors and/or LSU Facilities Services; Maintain Late Pick-Up logs; responsible for annual State License renewal and School Readiness Tax Credit; Schedule routine secure shredding services; Monitors front desk when needed Serves as the primary procurement agent for the ECELP, including but not limited to, promotional materials and processes requisitions/purchase orders/professional contracts through coordination with the HSE Office of Financial Services and the University's Offices of Accounting Services and Procurement; reviews invoices from contracts to verify for accuracy; monitors end of year purchases of supplies and equipment to ensure delivery and billing; serves as the Accountant-Dept

30% Financial Support:

Serves as the primary procurement agent for the ECELP, including but not limited to, promotional materials and processes requisitions/purchase orders/professional contracts through coordination with the HSE Office of Financial Services and the University's Offices of Accounting Services and Procurement; reviews invoices from contracts to verify for accuracy; monitors end of year purchases of supplies and equipment to ensure delivery and billing; serves as the Accountant-Dept

for all ECELP and ECEI accounts; assists in processing Spend Authorizations and Expense Reports for all staff; works in collaboration with the HSE Office of Financial Services point-of-contact for FACTS (i.e. tuition/fees billing system) and other Accounts Receivables, including but not limited to, cash and check deposits, maintaining FACTS data accuracy and integrity; provide financial support to ECELP PAC and other related organizations

25% Admissions & Enrollment:

Manage and track current enrollment of all children (this includes making decisions to determine best child(ren) for open spots on the roster, in collaboration with the Associate Directors, Infant/Toddler & Preschool); Manage all new applications and ECELP waiting list; Manage the school's employee, student, and visitor informations systems (i.e. ProCare); Maintains student records according to DCF, NAEYC, and LSU requirements; Maintain monthly attendance reports

15% Other Duties as assigned

Minimum Qualifications: Bachelor's and some related office experience.

Additional Job Description:

Special Instructions:

Coordinator, Enrollment & Operations

Duties for this position include, but are not limited to: development and coordination of operating information, child enrollment/waitlist, coordinating the administrative and business aspect for ECE Lab Preschool, responsible for all minor administrative matters, and provide administrative support to the Administrative team of the ECELP and Early Childhood Education Institute.

Applicant Instructions: Attach cover letter, résumé, professional references, and official transcript and/or professional certificate under Résumé/CV Header of your application.

Official transcript(s) and/or professional certificate is required at time of hire. These positions are subject to drug screens per PS-/FSP. This position and/or positions responsibilities require work directly with minors.

Finger printing and National Sex Offender Registry check required per FSP. Must pass the child care background check, LSU background check, drug and physical prescreenings. This position has access to/directly handles cash/funds.

Financial history/credit check required per FASOP HR-04. For additional information, please contact glyles1@lsu.edu.

Posting Date:

April 12, 2024

Closing Date (Open Until Filled if No Date Specified):

Additional Position Information:

Background Check

• An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits

• LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, next

Source Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer and SAME Agency:

LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (hr@lsu.edu).

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.