Coordinator, Awards

Viacom Hollywood , CA 90028

Posted 1 week ago

Overview and Responsibilities

The Coordinator, Awards role reports to the Vice President, Awards. The Corporate Communications group manages Paramount's internal and external communications, including press releases and other media coverage, as well as managing all awards campaigns. The Corporate Communications group manages Paramount's internal and external communications, including press releases and other media coverage, as well as managing all awards campaigns

  • Assist in the development of the awards campaigns including budget preparation, screener distribution to guilds and/or critics groups, calendar email/mailings, screening invites to multiple guilds

  • Assist in the production and distribution of all awards materials including screeners, calendars, invites and script books. Ensure that materials comply with all regulations set forth by each guild and/or critic group

  • Book materials and screening rooms for guild screenings including film print and one-sheets; arrange for security and lot access passes, coordinate RSVP lists, and assist with check-in and screening reports.

  • Create purchase orders and process all invoices and related fees in a timely manner

  • Cover awards hotline, answering phone and email messages, responding to callers in a timely manner and providing needed information

  • Create and maintain awards charts including top ten lists, critics groups awards and all guild awards. Maintain a history of accolades for quick reference

  • Compile annual awards history binder for executives that covers past nominations of filmmakers and talent, wins, and filmography

  • Manage executive's calendar and schedule, coordinate meetings and appointments

  • Arrange meetings and conferences, including booking of conference rooms, issuing meeting requests or invitations and coordinating handouts; prepares agendas, notices, minutes, and resolutions for meetings as required

  • Prepare reports and presentations in PowerPoint, Excel, and MS Word as required, and maintain internal documents up to date (i.e., timelines, status reports, etc.)

  • Perform administrative duties such as filing, typing, and copying documents; respond to incoming calls and correspondence (heavy phones)

  • Arrange travel plans and itineraries as required; prepare and submit expense reports with requisite documentation

  • Research media coverage and industry trends as requested

Basic Qualifications

  • Bachelor's Degree

  • 2+ of relevant work experience

  • Strong written, verbal and interpersonal skills

  • Proficient in Microsoft Office (Word, Excel and PowerPoint)

  • Proficient with social media platforms including Facebook, Twitter, Instagram and Snapchat

Additional Qualifications

  • Able to work effectively in a fast-paced environment and meet deadlines

  • Detail oriented and able to work effectively as part of a team

  • Demonstrates resourcefulness in identifying solutions

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VIEW JOBS 3/5/2019 12:00:00 AM 2019-06-03T00:00 Overview and Responsibilities The Coordinator, Awards role reports to the Vice President, Awards. The Corporate Communications group manages Paramount's internal and external communications, including press releases and other media coverage, as well as managing all awards campaigns. The Corporate Communications group manages Paramount's internal and external communications, including press releases and other media coverage, as well as managing all awards campaigns * Assist in the development of the awards campaigns including budget preparation, screener distribution to guilds and/or critics groups, calendar email/mailings, screening invites to multiple guilds * Assist in the production and distribution of all awards materials including screeners, calendars, invites and script books. Ensure that materials comply with all regulations set forth by each guild and/or critic group * Book materials and screening rooms for guild screenings including film print and one-sheets; arrange for security and lot access passes, coordinate RSVP lists, and assist with check-in and screening reports. * Create purchase orders and process all invoices and related fees in a timely manner * Cover awards hotline, answering phone and email messages, responding to callers in a timely manner and providing needed information * Create and maintain awards charts including top ten lists, critics groups awards and all guild awards. Maintain a history of accolades for quick reference * Compile annual awards history binder for executives that covers past nominations of filmmakers and talent, wins, and filmography * Manage executive's calendar and schedule, coordinate meetings and appointments * Arrange meetings and conferences, including booking of conference rooms, issuing meeting requests or invitations and coordinating handouts; prepares agendas, notices, minutes, and resolutions for meetings as required * Prepare reports and presentations in PowerPoint, Excel, and MS Word as required, and maintain internal documents up to date (i.e., timelines, status reports, etc.) * Perform administrative duties such as filing, typing, and copying documents; respond to incoming calls and correspondence (heavy phones) * Arrange travel plans and itineraries as required; prepare and submit expense reports with requisite documentation * Research media coverage and industry trends as requested Basic Qualifications * Bachelor's Degree * 2+ of relevant work experience * Strong written, verbal and interpersonal skills * Proficient in Microsoft Office (Word, Excel and PowerPoint) * Proficient with social media platforms including Facebook, Twitter, Instagram and Snapchat Additional Qualifications * Able to work effectively in a fast-paced environment and meet deadlines * Detail oriented and able to work effectively as part of a team * Demonstrates resourcefulness in identifying solutions Paramount Pictures Hollywood CA

Coordinator, Awards

Viacom