Coordinator

Department Name

School of Molecular Sciences

Job Description

We are seeking a highly organized and detail-oriented Office Coordinator to join our team within the School of Molecular Sciences. The Office Coordinator will play a crucial role in providing advanced administrative support to enhance the efficiency and effectiveness of academic programs within the school. This position offers an exciting opportunity for a motivated individual to contribute to the success of our academic initiatives and collaborate with faculty, staff, and students.

Job Description

We are seeking a highly organized and detail-oriented Office Coordinator to join our team within the School of Molecular Sciences. The Office Coordinator will play a crucial role in providing advanced administrative support to enhance the efficiency and effectiveness of academic programs within the school. This position offers an exciting opportunity for a motivated individual to contribute to the success of our academic initiatives and collaborate with faculty, staff, and students.

Requisition ID

101558BR

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work

• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds

• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts

• Ability to clearly communicate to perform essential functions

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Department Statement

The School of Molecular Sciences is now:

• Ranked in the top 10 in annual number of graduating chemistry/biochemistry majors

• Ranked number 6 worldwide in high-impact publications in chemistry

• Among the top 25 U.S. Ph.D. institutions in chemical research spending

Our students are offered a wide range of research and learning experiences from the traditional areas through highly interdisciplinary and collaborative projects for which ASU is famous. Our faculty and students are tackling some of the most challenging molecular problems of today, combining theory, spectroscopy, structural analysis, synthesis, molecular biology and biogeochemistry to forge new fundamental understandings of the molecular world around us. Such understanding is applied to the design and construction of new nanostructures, drugs, and materials for energy conversion and sustainability.

Please visit our website at https://sms.asu.edu

Category

02

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Desired Qualifications

• Experience in multi-tasking in a fast-paced environment

• Experience in producing accurate detail-oriented work product

• Evidence of excellent organizational skills

• Experience in customer-service

• Experience in ordering textbooks

• Experience in working with a team

• Experience in working with higher education academic unit

• Experience using computerized student and academic systems (i.e., PeopleSoft, Salesforce, Workday, SunRise, Ad Astra, E2E, etc.)

• Experience in coordinating activities

• Experience in establishing priorities

• Experience in using Microsoft Office applications (i.e., Word, Excel, PowerPoint, Access, Outlook calendaring)

• Evidence of effective communication skills

Close Date

27-May-2024

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Full-Time/Part-Time

Full-Time

Essential Duties

• Ordering textbooks for faculty; distributing desk copies of textbooks to Teaching Assistants

• Managing the rental of General Chemistry lockers

• Coordinating the copying, scanning, or grading exams

• Maintaining and running office equipment including photocopiers and automated grading machines

• Reserving conference rooms, update class schedule

• Serving as a liaison between faculty, students, and other university entities

• Updating office policy manual as needed

• Supervising and training student workers

• Planning department and faculty events, including receptions and luncheons

• Ordering of promotional materials

• Providing administrative support for the SMS weekly seminar series including assisting with travel arrangements, reimbursements, schedules, and refreshments

• Providing administrative support, as needed, to the Assistant to the Director with respect to academic personnel processes

• Providing back-up assistance regarding front office, academic advising, and academic class scheduler activities (i.e., screen and direct phone calls and visitors with general academic and advising questions)

• Serve as backup for class scheduling

• Maintaining and updating the unit telephone directory

• Act as backup for maintaining electronic department records of course materials including syllabi

• Act as backup for ordering office supplies utilizing SunRise and Workday

• Performing other functions designated by the Director, Associate Director, or Business Operations Manager.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Salary Range

$46,000 - $50,000 per year; DOE

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.

Job Family

Generic