Coordinator

Department Name

Talent Acquisition

Job Description

The Arizona Board of Regents (ABOR) is seeking an Administrative Associate to provide administrative support to the Administrative and Finance team and to one or more committees of the Arizona Board of Regents. Performs varied administrative tasks requiring problem solving, initiative, and independent judgement. The successful candidate will demonstrate knowledge of office and administrative practices and principals.

Job Description

The Arizona Board of Regents (ABOR) is seeking an Administrative Associate to provide administrative support to the Administrative and Finance team and to one or more committees of the Arizona Board of Regents. Performs varied administrative tasks requiring problem solving, initiative, and independent judgement. The successful candidate will demonstrate knowledge of office and administrative practices and principals.

Requisition ID

104447BR

Working Environment

The board office is located in downtown Phoenix.

• Work in an office setting and use of standard office equipment, such as printers, copiers, fax machine, telephone, and computer.

• Communicate both verbally and in writing

• Stand, sit, bend, kneel and walk for extended periods of time.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Department Statement

The Arizona Board of Regents is committed to ensuring access for qualified residents of Arizona to undergraduate and graduate institutions; promoting the discovery, application, and dissemination of new knowledge; extending the benefits of university activities to Arizona's citizens outside the university; and maximizing the benefits derived from the state's investment in education.

Category

02

VP Code

EVP BUSINESS & FINANCE

Scope of Search

Open

Desired Qualifications

Knowledge of office and administrative practices and principals.

• Knowledge of open meeting laws and public record laws.

• Skill problem-solving and decision making.

• Skill in a variety of administrative functions including scheduling, calendaring, work processing and working with spreadsheets.

• Skill in dealing with a wide range of topics including confidential and sensitive information.

• Skill in both verbal and written communications.

• Ability to handle calls from the public with a considerable level of diplomacy, discretion, and tact.

• Ability to work in a fast-paced environment with frequently changing priorities.

• Skill in Microsoft Office (Outlook, Word, PowerPoint, SharePoint, and Access), Adobe Acrobat, Zoom and the internet.

Close Date

This Arizona Board of Regents recruitment will be open until filled.

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Full-Time/Part-Time

Full-Time

Essential Duties

This job is a staff position for the Arizona Board of Regents. The board office is located in downtown Phoenix.

(The job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described and do not limit the assignment of the related tasks in any position of this class.)

• Provides administrative support including prioritizing assignments, scheduling meetings and appointments, managing calendars, and composing replies to correspondence.

• Handles sensitive and confidential information.

• Responds to inquiries, problems, and non-routine situations by determining the approach or action to take by interpreting board guidelines, procedures, policies and practices.

• Provides office operations support such as receiving and screening telephone calls, greeting and directing visitors, and reviewing incoming mail.

• Makes necessary travel arrangements; prepares travel pre-approvals; anticipates and prepares background materials needed for travelers; prepares and submits travel claim forms for internal or external reimbursement as appropriate.

• Develops and maintain databases and/or spreadsheets and prepares special and recurring reports.

• Works with other support staff in the board office for appropriate office coverage.

• Provides administrative assistance to other areas within the board office as needed.

• Researches, evaluates, and resolves problems within scope of position.

• Prepares agendas, minutes, and annotated minutes.

• Prepares correspondence with supporting documentation, requiring application of specialized knowledge of the assigned function.

• Develops and maintain databases and spreadsheets; prepares special and recurring reports containing specialized or sensitive information.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Salary Range

$48,000 per year

Instructions to Apply

Applicants should send cover letter, resume and the names and contact information of three professional references who are able to speak to the qualifications listed above to: hr@azregents.edu or Arizona Board of Regents

Job Family

Generic