Coordinator-Administrative

Job Description

Overview

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. People who are inspired by challenging and meaningful work for the good of every patient. People motivated to do their best every day. People who are always ready to apply themselves. As one of Indiana's largest employers, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation's healthiest states.

Coordinator-Administrative

Do you thrive in a fast-paced environment and enjoy providing top-notch support to a leadership team? This Coordinator-Administrative role offers the opportunity to directly contribute to the success of the Informatics and Information Services (IIS) Senior Vice President and other key leaders. Reporting to the Chief of Staff, you'll be a key player in ensuring efficient operations and achieving team goals.

RESPONSIBILITIES:

• Strategic Administrative Support: Provide comprehensive administrative and technical support to the IIS Senior Vice President and other members of the leadership team, anticipating their needs and proactively addressing challenges.

• Calendar & Event Management: Manage calendars, meticulously schedule appointments, meetings, and events, ensuring smooth coordination across the team.

• Travel Coordination: Arrange and manage travel logistics for the leadership team, including flights, hotels, and car rentals.

• Financial Management: Process invoices and expense reports efficiently and accurately.

• Project Management: Lead and manage small projects to successful completion within deadlines.

• Problem-Solving & Initiative: Demonstrate initiative by identifying and proactively resolving administrative and technical issues before they escalate.

• Data Management: Ensure accuracy and accessibility of office records, files, resource data, reports, and participate in basic budget oversight tasks.

• Discretion & Confidentiality: Maintain strict confidentiality of sensitive information and exercise sound independent judgment.

REQUIREMENTS:

• Bachelor's degree or equivalent years of experience required.

• Requires 3-5+ years of relevant experience.

• Experience with matrix organization and complex work environment preferred.

• Requires intermediate proficiency in MS office (Word, PowerPoint, Excel).

• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.

We are an equal opportunity employer and value diversity and inclusion at IU Health. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.