Coordinator - Accounts Payable

Primary Location:

We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.

Job Summary:

Provide excellent customer service to vendors, staff and faculty through timely and accurate accounts payable and expense report processing. Manage large volumes of work in a fast-paced environment. Process vendor payments, review and approve expense reports, perform reconciliations and related research.

Required Qualifications:

Essential Duties and Responsibilities

• Utilize Workday to enter all invoices, and supplier invoice requests in a timely and accurate manner. Research and resolve invoice issues with vendor or procurement.

• Review accounts payable associates' invoices for completeness prior to settlement run.

• Provide training to staff and faculty on accounts payable processes in Workday.

• Update and revise as necessary training documents for accounts payable website.

• Assist supervisor with the review and entering of information into the utilities spreadsheet to ensure accurate entering of utility invoices for payment.

• Reconcile weekly reports to ensure payments are made timely.

• In the absence of the supervisor of travel and expense, will review college credit card applications for completeness; establish new accounts; issue cards; and activate/deactivate cards as needed.

• Serve as initial point of contact for internal and external inquires, assist credit cardholders with questions and issues arising from use of the card.

• Assist employees with completion of spend authorizations and/or expense reports as needed.

• Provide data and reports to supervisor to assist with month-end and year-end close. Elevate critical issues to supervisor.

Supplemental Functions

• Perform other duties as assigned.

• Perform all duties and maintain all standards in accordance with college policies, procedures and Core Values.

Knowledge, Skills and Abilities

• Knowledge of accounting, travel, credit cards and accounts payable

• Knowledge of Workday preferred but not required

• Working knowledge of Microsoft Office

• Time management skills

• Ability to resolve issues with research

Physical Demands, Working Conditions and Physical Effort

Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically require talking, hearing, seeing, grasping, standing, walking and repetitive motions. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.

Requirements

Associate degree from an accredited institution.

Two (2) years of accounts payable experience required. Experience in higher education preferred.

Equivalency Language

Associate degree and two (2) years of related work experience OR high school diploma/GED and four (4) years of related work experience.

This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Reasonable accommodations may be made by Collin College in its discretion to enable individuals with disabilities to perform the essential functions.

Required & Preferred Qualifications (if applicable):

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations.

• This is a Security Sensitive position. Therefore candidates will be subject to a criminal background check.*

Compensation Type:

Salary

Employment Type:

Full time

Salary Minimum

$44,622.00

Compensation is determined based on experience

Deadline

2024-07-16

Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.