Coordinator, Academic Affairs

JOB TITLE:

Coordinator, Academic Affairs

DEPARTMENT:

Academic Affairs

EMPLOYMENT TYPE:

Professional 7. $40,790 to $48.948 annually, salary depends on education and experience. Full-time, 12-mos, benefits-eligible.

Generous Benefits include:

• Health/Vision, Dental, Life/ADD & Long-term Disability Insurance: Generous Employer contribution toward the cost of these benefit premiums

• Vacation Leave: Earn up to 15 days per year

• Sick Leave: Earn up to 12 days per year

• Holiday Leave: 12 per year

• Retirement: Participates in MT Public Employees Retirement System; AND Employer match up to 7% for 403(b)

• Tuition Waiver: Employee plus up to two legal dependents

• Eligible for Public Loan Forgiveness, too!

NOTE: benefits package value is approximately $25,000 in addition to salary.

FLSA:

Exempt

CLOSING DATE:

Open Until Filled

ESSENTIAL DUTIES

• Coordinates academic scheduling; builds the course schedule; monitors enrollments and waitlists; ensures compliance; and maintains schedule information.

• Works closely and collaboratively with campus departments to support accurate, efficient, student-centered scheduling processes.

• Calculates and shares accurate and timely course assignments and pay data for adjunct and full-time faculty. Prepares information for non-contractual instructor payments.

• Coordinates the faculty release time process, tracking submissions and communicating assignments.

• Facilitates the campus syllabus platform collaboratively with Instructional Technology and Information Technology, troubleshoots, provides support, and keeps current with platform training and development.

• Creates and distributes the finals schedule.

• Serves as the Bookstore liaison for Academic Affairs and faculty, supporting an efficient textbook ordering system and collaboratively troubleshooting issues.

• Assists with adjunct faculty recruitment and hiring. Collaborates on adjunct schedules and assignments, and monitors schedules for compliance.

• Supports the adjunct evaluation process, communicates and monitors status, and maintains files.

• Participates on various committees such as Academic Calendar Committee, Program Review, and search committees.

• Supports curriculum maintenance, Curriculum Committee processes, and maintains files.

• Establishes and initiates effective and timely communication to ensure sharing of information.

• Remains current in practices, trends, and research related to areas of assignment

• Cross trains to perform other departmental and team functions; backfills for staff as needed.

• Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services to students, faculty, and the College.

• Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships.

• Maintains professional ethics and confidentiality of students in accordance with applicable laws and policies

• Performs other duties as assigned

• Reports to the Administrative Director, Academic Affairs

MINIMUM QUALIFICATIONS

• Bachelor's degree AND one year of related work experience, OR
• Associate's degree AND three years of related work experience, OR
• A combination of five years of higher education courses AND related work experience

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong interpersonal skills in communicating with students, staff and faculty

• Skill in Microsoft Office and Google Suite products, specifically utilizing spreadsheets and formulas

• Ability to apply data to inform decision-making

• Skills and ability to operate student information systems

• Ability to work within policies and procedures of FVCC

• Ability and willingness to serve as an ambassador for the College by interacting appropriately with the College's community

• Ability to maintain effective and positive professional relationships

• Ability to follow and issue directions

• Demonstrated communication, technology, presentation, customer service, and interpersonal skills

• Ability to work effectively with people from a variety of culturally diverse backgrounds

• Ability to occasionally work non-traditional schedules including evenings or weekends

• Ability to maintain regular and acceptable attendance levels

• Ability to maintain a high degree of confidentiality

• Ability to successfully pass a criminal background check

• Ability to respond in the event of an emergency

• This is a Medium Duty job, according to the Selected Characteristics of Occupations Defined in the Revised Dictionary of Occupational Titles, U.S. Department of Labor and Industry. Medium Duty involves exertion of 20-50 pounds of force occasionally, and/or 10-25 pounds frequently, and/or up to 10 pounds continuously to move objects.

APPLICATION PROCEDURE:

To be considered for this position, applicants must apply online at https://www.fvcc.edu/about/careers-at-fvcc; paper submission of applications or resume materials are not accepted for open positions. FVCC does not retain application materials for future consideration.

Additionally, applicants are required to submit the following documents by uploading them to the online application (NOTE: FVCC's applicant tracking system will time-out after 45 minutes of inactivity. Please have your documents ready to upload before you click the Apply button.) :

• Letter of application indicating how you meet the minimum qualifications and detail your work experience as it relates to the position's Knowledge, Skills and Abilities; AND
• A current, comprehensive resume or curriculum vitae; AND,
• Unofficial transcripts for all degrees held AND/OR Professional Certifications (if more than one transcript or certification, combine and upload as one document). As a condition of employment, the successful candidate will submit official transcripts for all d degrees held and applicable certifications to FVCC HR prior hire. Only transcripts from accredited institutions will be accepted.), AND
• Three professional references, with complete contact information, must be provided on the application form. Professional references must be individuals most familiar with applicant's work experience, skills, and work behaviors and supervisory experience. Do not list family and friends for professional references.

EMPLOYMENT VERIFICATIONS, REFERENCE CHECKS AND CRIMINAL BACKGROUND CHECKS: Prior to any offers of employment, FVCC conducts thorough employment verifications and reference checks and may contact organizations and individuals not listed on an applicant's application or resume. Additionally, FVCC conducts post-offer criminal background checks.

EQUAL EMPLOYMENT OPPORTUNITY AND AFFIRMATIVE ACTION: FVCC is an equal opportunity employer and affirmative action organization. It is FVCC's policy that all individuals are entitled to equal employment opportunities regardless of race, color, religion, creed, political ideas, sex, gender identity, sexual orientation, age, marital status, veteran's status, service in the uniformed services as defined by state and federal law, physical or mental disability, national origin or ancestry except as authorized by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs, as required by federal and state laws.

FVCC BOARD POLICY: The FVCC Board Policy Manual is available to review at https://www.fvcc.edu/about/board-administration/board-of-trustees/board-policies

REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES: FVCC provides reasonable accommodations upon request to qualified individuals with disabilities during all phases of employment including the application and selection process. No applicant will be penalized as a result of such a request.

VETERANS' PREFERENCE ACT: Preference applies in hiring and provides a uniform method by which special consideration is given to qualified Veterans. Veterans' Preference laws do not, however, guarantee Veterans a job, nor do they give Veterans' preference in internal actions such as promotion, transfer, reassignment, and reinstatement. I understand that applying for a preference is voluntary and that all information related to a preference is confidential and used only during the hiring process; the information will be maintained in a separate confidential file. To claim Veterans' Preference, you must complete the Veterans' Preference Form (form is available at https://www.opm.gov/forms/pdf_fill/SF15.pdf) and email it along with document(s) that verify your eligibility for employment preference to Jobs@fvcc.edu. Claims for Veterans' preference must be received by Human Resources prior to position closing date.

WINDFALL ELIMINATION PROVISION: Based on the Windfall Elimination Provision, I understand my employment may not be covered by Social Security. To learn more about the Windfall Elimination Provision click https://www.ssa.gov/prepare/government-and-foreign-pensions.

AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

EEO/AA