Broward Health is Broward County's largest healthcare services provider and is one of the nation's top public health systems. We are seeking a qualified professional to join our team.
FULL-TIME - MONDAY - FRIDAY - DAYS - WEEKEND REQUIREMENTS: AS NEEDED
With oversight and direction from the Program Director, the Program Coordinator is responsible for the operation, financial management and accreditation of the Graduate Medical Education Training Program(s). The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment.
The Program Coordinator will continually assess and direct a wide range of programmatic issues, including long range planning, recruiting fellows, developing projects, analyzing administrative workflow, maintaining databases, communicating with program faculty and residents/fellows regarding a range of issues, and managing internal and external program relations.
Provides support and meets regularly with the Program Director concerning office management issues and activities and the status of projects.
Identifies and evaluates the methods for improving workflow and cost effective and makes recommendations to the Program Director for improvement.
Assist in program-level policy development. Interprets and applies accreditation body and system policies to support compliance.
Provides both administrative supervision and support to program faculty and residents/fellows and serves as a liaison between faculty, resident, fellows and GME administration
Be responsible for all the administrative tasks for the training program to include: assisting the Program Director and the residents/fellows with administrative needs they may have, clinical and educational societal memberships, arranging educational conferences, scheduling meetings, clinic and/or call schedules, block/rotation schedules, CME purchases, educational purchases, travel arrangements, verification forms/letters, and reference letters.
Establishes relationships and serves as a liaison to Broward Health facilities, outside systems, internal departments, and divisions regarding recruitment, orientation, annual program Affiliation Agreements, and external rotations.
Manages materials program in-training exam and assist with proctoring the exam.
Develops, implements, and oversees the electronic maintenance of filing, record keeping, distribution of materials, and other types of office/program systems.
Evaluates and standardizes procedures and effectively troubleshoots and resolve issues.
Maintains databases with fellows and faculty data within all system applications, and tracks, reports, and ensures compliance with system, local, state and federal accreditation and regulatory bodies
Manages the evaluation, work hour, procedure tracking, call schedules, conferences schedules (to include facilitating CME credit through the CME Department), attendance, etc. processes of the program.
Develops and distributes call and didactic/conference
Assists in the program financial requirements to including, accounts payable/receivable, purchasing, budgeting, orders equipment and supplies for the training office etc. for the program.
Assists and participates in the planning of departmental annual events including recruitment, orientation, graduation, as well as various meetings and program-related events.
Organizes meetings such as PEC, CCC, semi-annual reviews, etc. and prepares and distributes materials for all program meetings, conferences and lectures.
Coordinates medical student rotations and, as appropriate through the system's AAMCs VSLO.
Maintains the National Residency Matching Program (NRMP), ERAS database (Electronic Residency Application System), FRIEDA, etc. systems and assists in overseeing its processes during the program's recruitment season.
Responsible and assists in the preparation for accreditation body annual reviews, site visits and internal reviews, ensure compliance of accreditation survey completion, Milestone Reporting, and any other ACGME/Educational Accrediting Body related tasks.
Ensuring accreditation websites, GME Program Websites and other mandatory websites are current at all times.
Administers and manages resident/fellow onboarding, advancement, and exit process and manages on-boarding process for visiting trainees, students and allied health learners in coordination with system process requirements provided by Broward Health.
Bachelor's Degree or one year related experience Preferred
in business administration, healthcare administration, or related field required (four years of administrative experience or 60 semester hours of college credit may substitute for an Associate's Degree);
Minimum of three (3) years of direct experience as the primary GME program coordinator of an ACGME-accredited residency/fellowship program required including specific knowledge and experience with ACGME Common Program Requirements, ACGME's Next Accreditation System, specialty-specific Review Committee requirements, and specialty board requirements.
Excellent oral, written and interpersonal communication skills with the ability to communicate courteously and professionally in all forms of communication
Ability to work autonomously, independently and take initiative
Ability to multi-task while being organized
Knowledge of Residency Management System (New Innovations, MedHub, etc.)
Knowledge of ACGME/ACGME WebADS/AOA, CODA and/or ASHP accreditation requirements
Knowledge of ERAS (Electronic Residency Application System) and NRMP (National Resident Matching Program) or San Francisco Matching Program
Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook, Access. Etc). Be willing to learn and become proficient in using other software programs.
Thank you for your interest in Broward Health. Broward Health is an Equal Opportunity Employer and Affirmative Action procurer of goods and services.