Controls Project Administrator

At Trane TechnologiesTM and through our businesses including Trane and Thermo King, we create innovative climate solutions for buildings, homes, and transportation that challenge what's possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities.

We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.

This role has been designated as Hybrid. There is location flexibility when workflow and priorities allow. The person in this role will work onsite three days a week, and remote two days.

Job Summary:

Trane Technologies is seeking a Project Administrator (Contracting) for our Commercial HVAC business.

Under moderate supervision, this position works closely with Project Manager(s), and is responsible for routine project documentation, procurement, job costing, customer invoicing, and administrative closeout of each project. From project award through close-out, portfolio includes multiple projects at different stages of completion. You will be required to closely interact with internal and external customers to ensure the timely completion of each project, to foster a positive culture.

Responsibilities include the following and other duties may be assigned:

Follow establish standard work and processes, utilizing several enterprise systems.

Coordinate the transition of projects from Sales to Operations within enterprise business systems.

Administer projects throughout entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services.

Manage procurement processes per project requirements. With guidance from Project Manager and/or Engineer, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.

Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.

Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.

Reviews billing backlog and coordinates/communicates with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.

Qualifications:

High School diploma or GED and 3-5 years of contracting/construction experience; or equivalent combination of education and experience required. College degree preferred.

Must have strong communication and organization skills, proactive approach with willingness to work independently as well as part of a team.

Ability to multitask and work well on a team

Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.

Familiarity with the operation of HVAC Systems preferred.

Flexibility to work overtime/ weekends, as required.

Labor compliance and certified payroll experience preferred.

Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.

Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset.

Construction law and regulation knowledge is an asset.

Base Compensation Range is $41,000-$70,000. Disclaimer: This base salary range is based on US national averages. Actual base pay could be a result of seniority, merit, geographic location where the work is performed.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.