Controller

State Of Indiana Indianapolis , IN 46218

Posted 4 days ago

About the Indiana Supreme Court-Office of Judicial Administration (OJA):

The Office of Judicial Administration is responsible for the efficient administration of all agencies that operate under the direction of the Chief Justice and the Supreme Court. That includes 200 personnel; fiscal management; communication; technology; legal services; intergovernmental relations; services for the trial courts; and support for court boards, commissions, and committees. The Office is headed by Chief Administrative Officer Justin P. Forkner, who reports directly to the Chief Justice of Indiana and serves as the link between the Chief Justice and the agencies of the Court.

Salary: The salary for this position traditionally starts between $65,000 - $75,000 but may be commensurate with education and/or experience.

To Apply: Please apply by October 12, 2022.

About the Job:

This position serves as the Controller with the Fiscal Office, responsible for assisting the Chief Financial Officer (CFO) with general overall accounting duties; preparing/monitoring budgets; fiscal oversight of Procurement, Accounts Payable, Deposits, Asset Management, Reports, Grants; and providing financial analysis to support operational decisions.

A Day in the Life:

Provides fiscal leadership and support to the enterprise. Leadership and fiscal guidance for all aspects of the Supreme Court organization. Key deputy to the Chief Financial Officer. Helps lead the Fiscal team. Serves internal and external customers as a critical fiscal resource. Responsibilities include, but are not limited to:

  • Strong player in the overall budget for the Court family - this includes multiple divisions and agencies within the Supreme Court umbrella.

  • Assists CFO and Fiscal Budget team members in development and monitoring of the biennial (every 2 year) State Budget process - including usage of the State's Hyperion system and PeopleSoft, as well as internal Excel spreadsheet creation and analysis.

  • Frequent contact with internal/external customers regarding the budget and fiscal questions.

  • Heavy usage of PeopleSoft (State's accounting system) for financial transactions and reports; including timely approval of applicable transactions (invoices, journal entries, deposits, assets, etc.)

  • Ability to lead team meetings and meetings with internal customers.

  • Prepare monthly and ad hoc financial reports and spreadsheets.

  • Perform financial statistical analyses to determine trends, estimates, and significant changes, and ability to write narrative reports explaining findings.

  • Analyze financial information; ability to prepare reports to summarize and interpret current and projected financial positions.

  • Determine proper handling of financial transactions and make recommendations regarding the appropriate accounting of all types of transactions.

  • Monitor compliance with generally accepted accounting principles and procedures established by the Indiana Supreme Court, the Auditor of Indiana, and the State Board of Accounts.

  • Review, investigate, and correct errors and inconsistencies in financial entries, documents, and reports.

  • Assists with the development and maintenance of Standard Operating Procedures (SOPs).

  • Assist with audits and questions from other State Agencies, such as the State Board of Accounts, State Budget Agency, and the Auditor of State.

  • Additional duties as assigned.

What You'll Need for Success:

Accredited Bachelor's degree in Accounting, Business, Finance, Economics, or related field. Six (6) years of professional experience in accounting, fiscal analysis, budgeting, auditing, or related field required.

  • Experience in public sector/fund accounting, a plus

  • CPA or similar accounting certification, a plus

  • Knowledge of Microsoft Excel, Word, and Outlook, intermediate to advanced

  • Working knowledge, or ability and willingness to learn PeopleSoft Financials, SharePoint, and Hyperion software

  • Must have demonstrated ability to apply concepts and principles of accounting (i.e., GAAP & GASB)

  • Excellent verbal and written communication skills, including grammar, proofreading, editing, and public speaking

  • Familiarity with Indiana's judicial system and terminology, a plus

  • Demonstrate analytical and problem-solving skills and ability to develop innovative solutions to a variety of problems of moderate-to-high scope and complexity

  • Excellent customer service skills and orientation; ability to deal professionally, respectfully, and tactfully with others

  • Ability to be flexible and work on multiple projects simultaneously, with varying deadlines

  • Ability to perform under pressure and comply with established deadlines

  • Demonstrated ability to follow through on tasks, pay attention to details, and work independently

  • High degree of data-entry proficiency without errors

  • Ability to identify information, materials, and resources needed to complete a project or assignment

  • Willingness to be a team player and function within a professional team environment

  • Have and maintain a lifestyle that ensures public confidence in the integrity, competence, impartiality, and independence of the judiciary.

Must exercise absolute confidentiality; avoid conflicts of interest and the appearance of conflict of interest, abide by the Employee Handbook and Judicial Code of Conduct. Must be willing to submit to a criminal background check.

Supervisory Responsibilities/Direct Reports:

This role provides direct supervision for one or more staff members.

Difficulty of Work:

This position requires independent performance and the exercise of judgement. This position is expected to create and generate complex reports, which may require information that is not directly accessible. This position must be able to determine sources for information, how to obtain it, and validate methods, for generated reports. This position is expected to adequately research and resolve issues, handle large amounts of data on a continual basis, and be extremely detailed oriented to maintain optimum accuracy of data, as this information can directly impact operations, fiscal stability, and reports utilized in decision making processes. This position is expected to respond quickly to changing situations and fluctuations in workloads.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees which includes:

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans;

  • Wellness program (offers a premium discount for the medical plan and gift cards);

  • Health savings account, which includes bi-weekly state contribution;

  • Deferred compensation 457B account (similar to 401k plan) with employer match;

  • Two (2) fully-funded pension plan options;

  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

  • 150 hours of paid new parent leave;

  • Up to 7.5 hours of paid community service leave;

  • Combined 180 hours of paid vacation, personal, and sick leave time off;

  • 12 paid holidays, 14 on election years;

  • Group life insurance;

  • Employee assistance program that allows for covered behavioral health visits;

  • Qualified employer for the Public Service Loan Forgiveness Program;

  • Free Parking for most positions;

  • Free LinkedIn Learning access

Equal Employment Opportunity:

The Indiana Supreme Court is an Equal Opportunity Employer. Equal employment opportunities are provided to all applicants for employment without regard to race, color, religion, sex (including pregnancy), gender identity, national origin, age, disability, marital status, political affiliation, socioeconomic status, status as a protected veteran or any other protected status in accordance with applicable federal, state, and local laws, and the Indiana Judicial Code.

If you are a qualified individual with a disability and will need a reasonable accommodation to assist you in apply for the position or to perform the essential functions of the job, the Indiana Supreme Court will provide such reasonable accommodations.

Current Employee? Click here to apply.


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Controller

State Of Indiana