Controller

JOB DESCRIPTION

Position Title: Controller

Department: Finance and Administration

Reports To: Vice President of Finance and Administration

Work Hours: 40 hours

Status: Full-time; 12-Month Staff

FSLA Classification: Exempt

Creation/Revision Date: December 2021

MISSION

Rosemont College is a community of lifelong learners dedicated to academic excellence and fostering joy in the pursuit of knowledge. Rosemont College seeks to develop in all members of the community open and critical minds, the ability to make reasoned moral decisions, and a sense of responsibility to serve others in our global society.

Rooted in Catholicism, Rosemont welcomes all faiths and is guided by the principles of Cornelia Connelly and the Society of the Holy Child Jesus to meet the needs of the time.

Rosemont College values: Trust in and reverence for the dignity of each person; Diversity with a commitment to building an international community; Persistence and courage in promoting justice with compassion; Care for the Earth as our common home.

SUMMARY

The Controller provides leadership and management oversight for the operations of the College accounting, payroll, financial reporting, accounts payable, student accounts office, and campus mail distribution. The college's overall budget is approximately $21 million. Under the general direction of the VP for Finance and Administration, this position is responsible for the integrity and accuracy of the accounting records; for producing timely financial reports; for recommending, maintaining, and ensuring appropriate fiscal policies and internal controls; and for ensuring compliance with applicable federal, state, and local laws. The incumbent provides guidance on College fiscal matters and recommends and implements methods to improve and maximize efficiency and effectiveness in all processes under his/her purview.

SPECIFIC DUTIES INCLUDE*

• Prepare monthly financial statements in conformity with generally accepted accounting principles.

• Prepare a variety of financial reports and analyses for internal and external constituents.

• Oversee and direct the external audit process, including planning and coordination with the audit firm and preparation of various schedules and reconciliations.

• Monitor and assist in managing the College's cash position, including the preparation of regular reports, reconciliations, and projections, and requesting and repaying draws to the College's operating line(s) of credit, as appropriate.

• Oversee compliance with Title IV regulations related to student accounts and refunds, and the ordering/accounting of federal funds.

• Assist with and direct the accounting, accounts payable, cashiering, student accounts, mail distribution, and payroll services of the College.

• Review, evaluate, document, and recommend improvements in internal controls.

• Administer the acquisition, disposition, and transfer of all institutional property, according to College policies and procedures, ensuring that depreciation and amortization is maintained on all College property.

• Supervise, coach, and evaluate staff using proven and effective management techniques within the guidelines of the College's policies and procedures.

• Provide training and development opportunities for staff as appropriate.

• Administer and develop the Jenzabar purchasing system and provide regular training opportunities for College staff.

• Prepare bi-weekly cash projection reports.

• Review and sign accounts payable checks.

• Perform monthly reconciliation and transaction entries on required accounts in preparation of producing monthly financial statements

• Oversee quarterly and annual reporting/distribution of financial data and audits to all required external constituents (ie; Banks, S&P, IPEDS, NCAA, eZ-Audit, EADA, FISAP, AICUP, etc).

• Assist with annual budget preparation and maintenance.

• Other related duties as assigned.

• PLEASE NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibility that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

QUALIFICATIONS

• Bachelor's degree in accounting or related field; Master's degree and/or CPA preferred.

• A minimum of seven years of progressively responsible financial management and accounting experience, preferably in higher education.

• Knowledge of business office operations and integrated accounting systems; experience with Jenzabar EX and ADP Workforce Now is preferred.

• Knowledge of depreciation systems preferred.

• Microsoft Office proficiency with a heavy emphasis on Excel.

• Excellent collaborative and communication skills.

• Demonstrated supervisory and team building skills.

• A commitment to transparency and to serving others in a respectful manner.

SKILLS, ABILITIES, TRAINING, QUALIFICATIONS

• Bachelor's Degree in accounting or finance required

• Advanced degree or certification (CPA, CMA, CGMA) desirable

• 5 years of related experience

• Higher education experience highly preferred

• Creative problem-solving skills

• Excellent customer service skills

• Effective written and oral communication skills

• Demonstrated supervisory and team-building skills

• Ability to prioritize multiple tasks in a fast-paced environment

• Strong organizational skills and attention to detail

• Ability to complete projects with minimal supervision

• Ability to work independently and on a team

• Ability to work within strict deadlines

• Strong computer skills

• Knowledge & skill in the use of integrated software systems

• Ability to work extended hours as needed

• Detail oriented and organized

• Ability to work weekends as needed

• Ability / availability to travel

• Must display a good representation of the College

• Proficient with Microsoft Office Products (especially Word and Excel)

• Proficiency with Internet to use as resource, research and work tool

• Good interpersonal skills - ability to work well with Faculty, Students and Staff

NON-DISCRIMINATION STATEMENT

Rosemont College is proud to be an Equal Employment Opportunity Employer and does not discriminate in its employment practices or in its educational programs or activities based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. It is our intent that all qualified applicants will receive equal consideration for employment.