Controller - Medical Practice

Warbird Healthcare has partnered with a medical practice in Northwest Indiana to identify and recruit an experienced accounting leader to join their team. You will play a crucial role in directing and supervising their accounting system and financial function. Reporting to the Founder, you will oversee all facets of their financial management, ensuring accuracy, compliance, and fiscal health. Collaborating closely with the executive team, you will contribute to their growth, profitability, and regulatory compliance.

• Position Type: Full-Time & Onsite/Hybrid
• Reporting to: Founder/Owner of the Practice
• Direct Reports: None; this is an individual contributor role.
• Compensation: Competitive and commensurate with experience. Benefits available (outlined below).

RESPONSIBILITIES

• Develop and maintain financial systems, policies, and procedures to ensure precise and timely financial reporting and analysis.
• Ensure compliance with all relevant regulations, including tax laws and accounting standards.
• Create and implement financial policies and procedures to guarantee the accuracy and integrity of financial reporting.
• Prepare monthly, quarterly, and annual financial statements, including income statements, balance sheets, and cash flow statements.
• Manage accounts payable and accounts receivable functions.
• Oversee cash flow and banking relationships.
• Coordinate with external auditors for timely completion of audits and regulatory filings.
• Provide financial leadership and support to achieve business objectives.
• Analyze financial data, identifying trends and providing insights into financial profitability, revenue growth, and cost efficiency.
• Manage budgeting and forecasting to support strategic planning and decision-making.
• Offer financial analysis and support to the executive team, including preparing financial models and forecasts.
• Monitor and analyze financial performance, identifying areas for improvement and making recommendations to management.
• Maintain strong relationships with key stakeholders, including investors, lenders, and regulatory agencies.
• Contribute to the development of strategic plans and annual budgets.
• Analyze costs, pricing, variable contributions, sales results, and actual performance compared to business plans/budgets.
• Conduct reviews and evaluations for cost-reduction opportunities.
• Run financial reports in Modmed (EMA) and accounting software as needed.
• Reconcile Alle and ASPIRE rebates quarterly with the bank.
• Reconcile Care Credit.
• Generate month-end reports for all providers and companies (CCSD, CSS, CCDR, JEC) to verify accuracy.
• Revenue Cycle Management:
• Oversee accounts receivable and aging activities with Revenue Cycle Coordinator.
• Review fee schedules annually or as needed; Assist with updating fee schedules in Modmed (EMA).
• Review patient/insurance collections accounts with Revenue Cycle Coordinator.
• Review monthly A/R reports for all accounts and pay classes.
• Collaborate with Revenue Cycle Coordinator and Practice Administrator/Director bi-monthly to discuss challenges and suggest improvements.
• Sales and Inventory Management:
• Prepare Sales Tax (review reports) and file and pay online.
• Review product and procedure sales, complete spreadsheets, and prepare bonuses for Patient Care and Store Associate staff quarterly.
• Evaluate needs and determine best practices for inventory purchasing to maximize rebates, codes, and discounts.
• Develop and monitor purchasing protocols for supplies and implement best practices.
• Evaluate and negotiate contracts, leases, etc.
• Other Administrative Responsibilities:
• Prepare correspondence, documentation, or presentation materials for trainings or meetings.
• Add to office meeting agendas for staff education.
• Participate in office meetings.
• Create a formal training plan for staff and perform evaluations post-training.
• Conduct performance reviews of new and current Finance and Billing staff.
• Monitor staffing needs and assist with recruiting new hires.
• Perform other duties as necessary or required by management.
• Performance/Competency Requirements:
• Proficient computer skills (Word, Excel, QuickBooks, financial software).
• Strong ethical conduct.
• Self-directed and able to work without supervision.
• Excellent written and verbal communication skills.
• High level of attention to detail.
• Ability to multitask, prioritize, and manage time efficiently.
• Strong organizational skills.
• Ability to work as a team player.

Education:

• BS degree in accounting, economics, finance.
• MS degree in accounting, economics, finance preferred.
• Minimum of three (3) years of financial management experience in a healthcare office or clinical setting; Dermatology experience is highly regarded.
• Strong knowledge of accounting principles and practices, as well as tax laws and regulations.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• Experience with financial modeling and forecasting.
• Strong computer skills, including proficiency in Microsoft Excel and accounting software.
• Extensive experience with practice management systems.

Benefits:

• 401(k) with matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Work from home