Controller

Description

Job Summary

As the Controller at Matrix Construction Services, you will be responsible for managing the company's day-to-day accounting operations, including financial reporting, job cost control management, banking, and cash flow management. The Controller will ensure compliance with accounting standards, oversee reconciliations, and provide accurate financial information to support management decisions. Additionally, the Controller will handle ESOP compliance, financial draft preparation, and collaboration with external CPAs for tax preparation and year-end review.

Duties and Responsibilities

Accounting Operations:

• Oversee daily accounting operations including the general ledger (GL), accounts payable (AP), accounts receivable (AR), and payroll.

• Ensure timely month-end and year-end close processes, including asset and liability reconciliations, depreciation, and adjustments for asset changes.

• Maintain financial records and ensure data integrity across all systems, including QuickBooks to Bill.com day-to-day workflows.

Banking and Cash Flow Management:

• Monitor daily cash flow to ensure operational liquidity and manage banking relationships.

• Oversee bank reconciliations and monitor credit lines and debt obligations.

WIP/Job Cost Control Management:

• Maintain and oversee Work-in-Progress (WIP) reporting and job cost control to ensure accuracy and alignment with project budgets.

• Work closely with project managers to ensure financial accuracy in cost tracking and job performance.

Financial Reporting and Draft Preparation:

• Prepare monthly, quarterly, and annual financial statements.

• Draft financial reports for internal use and collaborate on year-end financial statements for external CPA review.

• Assist with year-end tax preparation, gathering necessary documentation for external CPAs.

General Ledger and Reconciliations:

• Manage the general ledger ensuring all financial transactions are recorded accurately.

• Perform month-end and year-end asset and liability reconciliations, including depreciation schedules and asset changes.

ESOP Compliance:

• Ensure compliance with ESOP regulations, including the coordination of the annual ESOP valuation and covenant certifications.

• Work closely with internal teams and external ESOP advisors to ensure smooth operation and compliance.

System Implementation and Workflow Management:

• Support the ongoing Smartsheet operating system, Quickbooks accounting system and Bill.com AP processing system implementation, ensuring accurate data migration from Sage 100 Contractor.

• Oversee QuickBooks to Bill.com operational workflow, ensuring smooth day-to-day processes for billing and payments.

Compliance and Internal Controls:

• Ensure compliance with GAAP and maintain internal controls to safeguard assets.

• Coordinate and support external audits, including providing necessary documentation and responses.

Cash Flow and Budgeting:

• Monitor cash reserves and provide forecasting to ensure adequate funds for operational and capital needs.

• Assist in the development of budgets and track actual performance against the budget.

Team Management:

• Lead and manage the accounting team, providing guidance, support, and development opportunities to ensure the team operates effectively and efficiently.

• Oversee team performance in AP, AR, payroll, and job cost control functions, ensuring all tasks are completed accurately and on time.

• Foster a culture of continuous improvement and professional development within the team, encouraging learning and skill enhancement.

Join our team as a Controller where you will play a pivotal role in shaping our financial strategy while ensuring the integrity of our financial reporting processes.

Requirements

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.

• 5-7 years of accounting experience, preferably within the construction industry.

• Strong understanding of accounting principles and financial reporting standards.

• Experience with Work-in-Progress reporting and job costing.

• 5+ years of experience with QuickBooks Enterprise for Contractors.

• 5+ years of experience with Microsoft Office, emphasis in Excel and data analysis techniques.

• Familiarity with Bill.com and Smartsheet.

• Ability to manage ESOP compliance and collaborate on annual valuations.

• Excellent organizational skills and attention to detail.

• Strong reconciliation skills and ability to manage month-end processes.