Controller & Grants Administrator

Position Description

Working At Harris County Precinct 4:

You will be surrounded by team members who bring "heart, hustle, and higher standards" to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative, dynamic, and forward-looking.

What you will do for Harris County Precinct 4 (HCP4)

Harris County Precinct 4 is seeking a highly qualified candidate for Controller & Grants Administrator. The CGA reports to the Chief Financial Officer and supports Precinct4Forward, a 501(c)(3) charitable organization that was created to advance opportunity and justice for the 1.2 million residents that live in Precinct 4. Precinct4Forward aims to work with private, local, state and federal partners on innovations and grant opportunities to increase access to health care and education, support economic development, improve public safety and justice, and build resilient infrastructure. The CGA will assist with month-end procedures, financial reporting, accounting compliance and operational-related activities.

Job Duties and Responsibilities:

The duties listed below are intended only as illustrations of the various types of work that may be performed.

• Plan, direct, and execute accounting operational functions, manage internal and external financial reporting and budgeting, and ensure compliance with applicable rules, laws, and regulations.

• Financial reporting for management and Board decision making presentations.

• Recommend and implement improvements to accounting, operations, internal controls, and compliance policies and procedures.

• Prepare for and manage annual audit.

• Provide strategic financial and budget oversight for grant activities.

• Perform various month-end and year-end close procedures and transactional activities, consistently, timely and accurately; close procedures include (but not limited to): Accounts payable, Accounts receivable (revenue recognition and billing), Bank and investment account reconciliations, Grant and foundation financial report preparation, Grants payable reconciliation.

• Prepare various monthly and quarterly cost tracking overviews and budget-to-actual reports.

• Improve and systematize reports generated in accounting system, as well as creating innovative financial dashboards for internal use.

• Assist in completing tax schedules, including tax compliance calculations, investment data overviews, and other necessary items required for tax returns.

• Create schedules and document internal controls for an internal and external audit.

• Serve as a centralized point of contact for staff for grant financial management, allocations, and reporting.

• Special projects and tasks assigned.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net

Requirements

Education:

• Bachelor's degree in Accounting, Business, or Finance, or a related field from an accredited college or university.

Experience:

• Five (5) years of professional accounting, non-profit fund accounting, financial, or consulting experience related to the type of work being performed

Equivalent combination of education and experience sufficient to successfully perform the essential duties of the job

Knowledge, Skills and Abilities:

• Expertise in financial stewardship, encompassing budgeting, compliance, and transparent financial reporting, as well as the ability to manage grants and donations.

• Exceptional project management and organization skills.

• Mastery of MS Office 365 (Outlook, Word, Excel, PowerPoint, TEAMS, SharePoint, etc.) and of software to manage portable document format files (Adobe Acrobat).

• Initiative, effective problem-solving skills with high attention to detail and accuracy.

• Excellent oral and written communications skills, with the ability to communicate key takeaways to diverse, nontechnical audiences.

• Maintain high level of integrity, confidentiality, ethical standards - assumes personal responsibility for scope of position.

• Enjoys building and maintaining relationships with staff and has demonstrated ability to engage and convene diverse stakeholder groups.

• Self-starter and independent but works collaboratively.

• Values continuous learning and seeks ongoing training and development.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Experience:

• Experience with Public accounting, non-profit accounting experience, and/or consulting (preferred)
• Experience working with STARS Finance (preferred)
• Experience with multiple GL packages, especially QuickBooks, and electronic bill pay systems (preferred)

Language:

• Bilingual fluency (preferred)

General Information

Position Type, Salary and Typical Hours of Work:

• Regular | Full-time

Work Environment and Physical Demands:

• This position requires a significant amount of time outdoors and exposure to a variety of environmental and extreme weather conditions. This position also requires traveling to parks located throughout the precinct and at long distances. The ability to work outdoors during all seasons and to drive safely is essential. The ability to operate standard office equipment and software platforms is required.

• Essential functions involve significant physical demands related to repeated lifting of up to 50 pounds unassisted, 100 pounds with assistance rarely; carrying tools, materials, and equipment over rough terrain; climbing, reaching, and bending. Frequently to walk, sit, talk, drive, hear, bend, stoop, twist, and balance.

What You Will Get in Return:

You will be surrounded by team members who bring "heart, hustle, and higher standards" to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative, dynamic, and forward-looking.

Featured Benefits:

Harris County employees receive a competitive salary plus medical, dental, and vision insurance at no cost to the employee after the first two months of full-time continued employment. Vacation, sick-time, and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.

HARRIS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.

Employment is contingent upon passing a background check and drug screen.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

BENEFITS

Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.

The following list of benefits is offered only to employees in regular (full-time) positions:

• Medical Coverage

• Dental Coverage

• Vision Coverage

• Wellness Plan

• Life Insurance

• Long-term disability

• Employee Assistance Program

• Ten (10) days of vacation each year for the first five (5) years of service

• Accrual rates increase based on years of service

• Eleven (11) County-observed holidays and one (1) floating holiday

• Professional development opportunities

• Dependent Care Reimbursement Plan

• Healthcare Reimbursement Account

• 457 Deferred Compensation Plan

The following benefits are also available to regular (full-time) employment and may be available to part-time employees:

• Retirement Pension (TCDRS)
• Flexible schedule (varies by department)
• Transportation Assistance (Metro RideSponsor Program)

In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.

For plan details, visit the Harris County benefits website:

https://benefitsathctx.com/

01

Which of the following best describes your highest level of education completed as it relates to this position?

• High School or GED diploma

• Associate Degree

• Bachelor's Degree

• Master's Degree or higher

• None of the above

02

If you selected a college degree in response to the previous question, which of the following best describes your major? (Copy of official certificate, diploma and/or transcript must be attached to the application)

• Accounting

• Business

• Finance

• Other Related Field

• Unrelated Field

• N/A; No Degree

03

Which of the following best describes your verifiable professional accounting, non-profit fund accounting, financial, or consulting experience related to the type of work being performed? (Note: To be eligible for consideration, relevant experience should be clearly outlined in the employment history section of your application.)

• Less than two (2) or years

• Two (2) years more but less than three (3) years

• Three (3) years or more but less than four (4) years

• Four (4) years or more but less than five (5) years

• Five (5) years or more but less than six (6) years

• Six (6) years or more but less than seven (7) years

• Seven (7) years or more but less than eight (8) years

• Eight (8) years or more

• I do not have this experience

04

In which of the following concepts do you have strong knowledge and/or professional experience? (Select all that apply)

• Experience with Public accounting, non-profit accounting experience, and/or consulting

• Experience working with STARS Finance

• Experience with multiple GL packages, especially QuickBooks, and electronic bill pay systems

• Expertise in financial stewardship, encompassing budgeting, compliance, and transparent financial reporting, as well as the ability to manage grants and donations.

• None of the above.

05

For this position, a valid Texas Driver's License is required. Please choose the option that best describes your situation:

• Yes, I currently hold a valid Texas Driver's License.

• Yes, I possess a valid Out-of-State Driver's License, but I am aware that I must acquire a valid Texas Driver's License before the start date.

• No, I do not currently have a driver's license, but I commit to obtaining one before the start date.

• No, I do not currently have a valid driver's license.

06

Which of the following language(s) are you bilingual and fluent? Select all that apply:

• English and Spanish

• English and Vietnamese

• English and Chinese

• English and Arabic

• English and Urdu

• English and Tagalog

• English and Other Language(s)

• None of the Above

07

Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions: Advanced: A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons. Intermediate: A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons. Basic: A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it. Entry Level: A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.

• Advanced

• Intermediate

• Basic

• Entry Level

• Not proficient

Required Question

Agency Harris County

Address 1111 Fannin St

Ste. 600

Houston, Texas, 77002

Phone 713-274-5445

Website https://www.governmentjobs.com/careers/harriscountytx