Contracts/Inventory Administrator

Clear Channel Outdoor Allentown , PA 18101

Posted 2 months ago

Current employees and contingent workers click here to apply and search by the Job Posting Title.

Clear Channel Outdoor

Job Summary:

The Contracts/Inventory Control Specialist primary function is to maintain inventory of airport advertising displays within the portfolio of assigned airports. This is a vital role for coordination of efforts between sales and operations to facilitate client agreements for our airport advertising sales teams. Responsible for inventory accuracy, processing advertiser contracts, tracking and sales team reporting support.

Job Responsibilities

  • Sets up and maintain accurate inventory in assigned portfolio of airports

  • Facilitates map changes to ensure accuracy of available inventory locations for Sales and Operations using multiple proprietary systems

  • Enters advertiser sales contracts accurately in system. Provide guidance to AE's on proper paperwork required

  • Reviews daily contract invoice log to ensure advertiser contracts are invoiced correctly

  • Prepares audit packages for sales and operations for onsite market trips. Log and track completion of issues to ensure they are being addressed timely

  • Leads and conduct Inventory audits to ensure reporting accuracy - compare rate cards, display specifications, revenue analysis, maps, Quattro inventory, Black Box inventory, client by client and airport revenue reports

  • Compiles reporting for airports on individual airport market performance, as needed

  • Keeps airport contacts/information updated in the Black Box system

  • Organizes team meetings - recurring project and portfolio reviews and summits including agenda, meeting action items and notes

  • Maintains good relationships with team, airports, and advertising clients

  • Maintains appropriate standard of confidentiality

  • Performs other duties as assigned or requested

Job Requirements

Education

  • 4-year college degree, BA/BS or equivalent; Business, Marketing, Finance, Advertising or related field preferred

Work Experience

  • 1-3 years' experience; Project Management or consulting preferred

  • Experience in Media sales or B2B sales process preferred

Skills

  • Able to compose emails and other written documentation clearly and concisely

  • Able to interpret a variety of situations and instructions furnished in written, oral, diagram or schedule form

  • Ability to learn and use company system(s)

  • Proficient in Microsoft software applications (i.e., Word, Excel, Outlook and PowerPoint)

Competencies

  • Client Focus
  • Providing service excellence to internal and/or external clients.
  • Partnering
  • Seeking and building partnerships and alliances that further the organization's objectives.
  • Adaptability
  • Adapting in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups.
  • Planning and organizing
  • Reaching goals that are central to organizational success by making and following plans and allocating resources effectively.
  • Achievement Orientation
  • Focusing efforts on achieving high quality results consistent with the organization's standards.
  • Fostering Communication
  • Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.

Physical Demands

The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands.

  • Employee must have the ability to lift and move items up to 15 pounds.

  • Employee must have the ability to see written documents and computer screens, and to adjust focus.

  • This job is performed in a temperature-controlled office environment.

Location

Allentown, PA: 7450 Tilghman Street, Suite 104, 18106

Position Type

Regular

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Our organization participates in E-Verify. Click here to learn about E-Verify.

Current employees and contingent workers click here to apply and search by the Job Posting Title.

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Contracts/Inventory Administrator

Clear Channel Outdoor