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Contracts Specialist

Expired Job

AC Transit Oakland , CA 94604

Posted 2 months ago

Summary

AC Transit is currently recruiting for the position of Contracts Specialist. Under general supervision, this position performs and implements the District's external contracting processes and ensures that the agency contract goals are successfully met.

This is an excellent opportunity to work in Contract Services at one of the largest bus agencies in California. In addition to working with some of the best in the business, AC Transit also has an outstanding benefits package that includes pension, medical, dental and vision coverage, flexible spending and a 457 savings plan.

Representative Functions

  • Prepares Requests for Proposal (RFPs) for the District according to procedures mandated by the District, the Federal Transit Administration (FTA), or other agencies; coordinates the internal review process for the routing and approval of RFPs and contracts; and monitors and implements proposed contract amendments.

  • Performs internal liaison work within the District to obtain detailed information on contract and supply needs; coordinates with District staff members on related matters; attends Board of Directors and interagency meetings as necessary.

  • Attends pre-proposal conferences with District staff as needed; explains the District's contract award procedures and guidelines; and assists in meetings with vendors and their representatives.

  • Prepares weekly, quarterly, and biannual activity reports; monitors management information systems reports to ensure contract compliance; and approves invoices for professional services prior to payment.

  • Prepares various reports and correspondence including mandated reports and filings.

  • Prepares draft General Manager Memoranda requesting approval to issue RFPs, or award of contracts.

  • Maintains contact information and original files in Procurement department; and distributes appropriate copies within the department, and throughout the District, as appropriate.

  • Performs related duties as required.

Minimum Qualifications

Experience: Two (2) years of progressively responsible experience in contract administration.

Education: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in public administration, business administration, or a related field.

Ability To: Operate a variety of office machines and computer equipment and use applicable computer software required by the Procurement department; collect, analyze, and present data in a clear and concise manner, including statistical and cost analysis; work independently and exercise sound judgment and discretion; interpret federal and District procurement guidelines for specific projects; and establish and maintain effective-working relationships with those contracted in the course of work.

Desirable Qualifications:
Experience with public sector procurement and contracts is highly desirable.

Ability to present solutions for challenging scenarios for departments, management and units. Ability to take full ownership and responsibility of the procurement and contracts process. Strong work ethic and great customer-oriented attitude in a fast paced environment.

Physical Requirements:
Must maintain the physical condition necessary to perform tasks in an office setting operating a computer, keyboard, and other peripheral equipment.

Additional Information

THIS POSITION IS A UNION POSITION, REPRESENTED BY AFSCME

The Selection Process: The Human Resources department must receive a completed online application by the filling date.

If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records up to and throughout the recruitment process.

Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records.

Benefits: All employees hired on or after January 1, 2016, will be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute 6% or more of annual income towards the cost of his/hers District pension.

ADA Compliant and Drug Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783.

The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing.

Equal Opportunity Employer



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VIEW JOBS 11/13/2018 12:00:00 AM 2019-02-11T00:00 Summary AC Transit is currently searching for qualified candidates for the position of Contracts Services Manager. The position manages the District's contracts administration functions, ensures compliance with applicable federal, state, and local laws and regulations, and provides primary supervision to assigned subordinate procurement staff. In addition to the opportunity to work with some of the best in the business at one of the largest bus agencies in California, AC Transit also has an excellent benefits package that includes pension, medical, dental and vision coverage, flexible spending and 457 savings plan. Representative Functions * Oversees the development and administration of contract activities; terms; solicitations, including invitations for bid (IFB), requests for proposal (RFP), and requests for qualification (RFQ); contract awards, and delivery of goods and services. * Ensures that all contracts protect the District's interests uphold District policies, procedures, California law, and Federal Transit Administration (FTA) regulations. * Manages the development and implementation of goals, objectives, and priorities; monitors and evaluates the efficiency, and effectiveness of contract administration service delivery methods and procedures. * Evaluates and approves contracts for award, and to be submitted to senior management and the Board of Directors for final approval; negotiates contract terms with vendors, and manages other activities related to the award, issuance, and administration of contracts. * Manages contract compliance activities to ensure all departments are in adherence with District contract policies, and Federal, State, local laws, and regulations. * Manages, plans, and reviews work plans and activities for assigned staff; assigns projects and programs; and makes recommendations for staffing levels for the assigned area. * Selects, trains, motivates, and evaluates assigned staff; provides and coordinates staff training; works with employees to correct deficiencies; and implements discipline procedures when necessary. * Provides guidance on procurement functions including contract award and administration, and makes recommendations to management for resolution of contracts and procurement issues. * Oversees the preparation and issuance of contract agreements, tracks costs and reviews contract budget to ensure that costs do not exceed authorized limits. * Reviews and approves contract amendments, revisions, terminations, contract closeouts and contract assignments. * Prepares, and/or manages the preparation of periodic and ad-hoc reports related to procurement and contracts; and delivers oral presentations to Board of Directors and other audiences. * Develops and implements internal standards, policies, controls and procedures for District procurement, including contracts administration. * Monitors legislation and industry changes in public sector contract administration; evaluates the impact on the District and recommends changes and improvements, as needed. * May act as Procurement Director in his/her absence. * Performs related duties, as required. Minimum Qualifications Education: Equivalent to a Bachelor's Degree from an accredited four-year college or university in Business Administration, Public Administration, management, or a related field. Experience: Seven (7) years of increasingly responsible experience in procurement, including three (3) years supervising procurement and contract management functions and staff. Experience in a public agency is preferred. Additional years of experience beyond the minimum may be considered in lieu of the required education, on a year for year basis. Knowledge Of: Principles and procedures of contracts administration related to professional services; scope of work preparation and methods for administering both formal and informal contracts processes and negotiations; applicable State, Federal, local laws including Federal Transit Administration contracting guidelines, DBE, MBE, WBE participation, and regulations governing public agency contract administration principles and practices; principles and practices of budget preparation and administration; professional business report writing and presentation techniques; current software and computer applications related to the tracking and administration of contracts and agreements; program development and administration; principles and practices of management, supervision, evaluation, employee training and motivation; and current software for spreadsheets, word processing, and presentation at the intermediate level of proficiency. Ability To: Direct, supervise; train, and evaluate professional and clerical staff performing procurement and contracts functions; interpret and apply Federal and State laws, District contract policies and procedures; research, analyze and recommend procurement and contract methods and procedures for cost effectiveness and compliance; manage the preparation of contract documents including scopes of work and evaluation criteria; prepare and administer budgets; identify and analyze complex issues and develop various solutions; prepare written reports; quickly learn and effectively use current District software for contracts and procurement; make effective oral presentations to a variety of audiences; and establish and maintain effective relationships with those contacted in the course of work using principles of excellent customer service. Additional Information Special Requirement: Must be willing to: (1) work outside regular business hours; and (2) travel between the various District facilities, as required. Physical Requirements: Must maintain the physical condition necessary to: (1) perform tasks in an office setting operating a personal computer, keyboards, and other peripheral equipment; (2) possess physical mobility in order to transport oneself expeditiously within and between District facilities. THIS POSITION IS AN UNREPRESENTED AT-WILL POSITION The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records up to and throughout the recruitment process. Finalists will be placed on a ranked Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Per Board Policy, selected candidates may require background checks performed on their criminal and/or financial records. Benefits: All employees hired on or after January 1, 2016, will be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she will be required to contribute 6% or more of annual income towards the cost of his/hers District pension. ADA Compliant and Drug Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783. The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing. Equal Opportunity Employer AC Transit Oakland CA

Contracts Specialist

Expired Job

AC Transit