Contracts Specialist 2

Do you have a sharp eye for detail and a background in performing contract monitoring and oversight functions? Do you enjoy working as part of a team responsible for ensuring public resources are effectively managed through diligent contract management practices? And, would you thrive in a dynamic environment that values diversity, belonging, and a healthy work-life balance? If this sounds like you, the role as Contract Specialist 2 may be the perfect opportunity for you! This recruitment will remain open until filled. Applicants who apply prior to October 6, 2024, will get first consideration. The hiring manager reserves the right to make a hiring decision at any time during the recruitment process.

The Opportunity:

As a Contract Specialist 2, you will play a critical role in ensuring DRS contracts are accurate, up to date, and well managed to ensure timely payments, renewals and amendments, data security, and appropriate compliance. You will work with outside agencies on annual reporting and with DRS team members to prepare contracts and ensure complete statements of work and compensation terms.

Some of what you'll do:

• Ensuring the Enterprise Contracts Management System (ECMS) is up to date with contracts and amendments.

• Preparing contracts using DRS templates and conducting contract negotiations.

• Developing purchasing agreements/statements of work in support of purchasing through master contracts.

• Working with DRS vendors to provide guidance and education for subcontractor reporting requirements and ensuring contract forecasting and outreach efforts are current.

• Analyzing contract terms and recommending contract renewals and amendments to the Contract Manager, PMO Director and contract administrators.

• Coordinating with agency contract owners to ensure complete statements of work and compensation terms

• Coordinating vendor onboarding activities including facilitating the signature of vendor access agreements and coordinating IT security training.

NOTE:  At the discretion of the Hiring Manager and the Appointing Authority and with a telework agreement in place, you may be eligible to work remotely most days once you have learned the role and job expectations. The ability to work remotely is dependent on the nature of the tasks and projects assigned and the presence of a remote work environment that is safe and has an appropriate level of reliable connectivity. You must live within a reasonable commuting distance (up to 2 hours commute time) to the DRS building in Tumwater, WA, and you must be willing and able to adjust your telework schedule, whenever necessary, to complete work assignments, attend mandatory meetings, trainings, etc., at the DRS facility. What we're looking for (required qualifications):  

• Demonstrated experience administering the acquisition of goods or services contracts that may include: compliance with state and federal laws and regulations as a primary function; use of state or federal laws/regulations governing contracts and agreements; AND use of contract principles, theory and application, contracts terminology and development, and contract practices and procedures.

This is typically gained through at least three (3) years of professional experience;

• Demonstrated experience in Microsoft Outlook, Word and Excel (specifically for spreadsheet tasks and database management);

• Demonstrated proficiency in the following competency areas:

Communication

Effectively conveys information in writing and through the spoken word, using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the audience. Sees communication as a vital component of high performing teams.

Technical Knowledge

Demonstrates proficiency in technical contracts management and procurement management methods. Demonstrates sufficient technical skills and knowledge to successfully accomplish the job. Keeps up with current developments and trends in area(s) of expertise.

Facilitating Others

Effectively organizes, coordinates, and leads small groups and/or projects to accomplish specific goals. Is an effective communications link and reliable source of information for others.

Analysis

Studies and reviews documents and information closely; readily identifies information that is not pertinent and understands when additional or verifying data is needed. Uses data and information in a clear and rational thought process to assess and understand issues, evaluate options, form accurate conclusions, and make recommendations/decisions.

Problem Solving

Analyzes problem to identify the root cause(s). Evaluates possible courses of action; uses reason, logic, and creativity to reach conclusions. Develops timely, effective solutions that take into consideration alternatives, risks, and consequences in relation to organizational goals, resources, and constraints.

Commitment to Diversity

Recognizes the value of diversity. Helps create an environment that embraces and supports diversity, equity and inclusion.

The following skills are not required but will set you apart: 

• A Bachelor's degree involving major study in business administration, public administration, business law, commerce, economics, mathematics, statistics, or closely allied field;

• One year of experience in negotiating contracts.

Be sure to read this entire section - We promise, it'll be helpful!

To be considered, please attach the following to your online application: 

• A cover letter clearly describing how your knowledge, skills and abilities align with the job duties and qualifications of this position;
• A chronological resume outlining your experience to-date.

Please keep in mind that professional or verifiable volunteer experience may be relevant. 

How to Apply:

Interested applicants who meet the qualifications and competencies in this announcement are encouraged to apply. Be sure to complete all sections of the on-line application and answer all supplemental questions. The work history section of the on-line application should be completed fully. Application fields that say "see resume/attachment" will not be considered.

Only those applicants whose background and experience most closely matches the desirable qualifications and competencies of this position will be considered for this opportunity.

References, Personnel File Review, and Background Checks

• If you are the preferred candidate for this position, a professional reference from your current or most recent supervisor will be required;

• If you are current or recent state employee, we will also review your personnel file as part of our selection process;

• A job offer is contingent upon completion of a background check that includes a criminal record review.

Work Authorization

• Candidates who are offered a job with DRS must possess work authorization that does not require sponsorship by the employer for a visa now or in the future;
• DRS complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
• DRS does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Why Work for DRS?

At DRS, we are one team. We administer eight public retirement systems, 15 retirement plans, and the Deferred Compensation Program, and we serve over 930,000 current and former public employees in Washington. Our customers include fire fighters, teachers and school employees, state and local government employees, and public safety and law enforcement officers.

Regardless of what our specific duties may be, we are all dedicated to one purpose: ensuring our members have the information, tools, expertise and services that ensure they receive the retirement benefits earned while in public service. We foster a diverse and inclusive environment where team members are fully engaged and supported in meeting (and exceeding) our customers' expectations. All DRS leaders are focused on providing the coaching, mentoring, resources and support that team members need to be successful.

At DRS, team members enjoy:

• A modern work environment

• Flexible work schedules

• Free parking

• Commute Trip Reduction Program

• Infants at Work Program

• Tuition reimbursement

• Eligibility for Public Service Loan Forgiveness

• Opportunities for professional growth

• Subscription to LinkedIn Learning

• Commitment to team member safety and wellness

• Community involvement/charitable giving

Veteran's Preference: Applicants wishing to claim Veteran's Preference should attach a copy of their DD214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or redact any personally identifiable information such as social security numbers and year of birth. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

The Washington State Department of Retirement Systems is an equal opportunity employer supporting diversity, equity and inclusion. DRS does not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability.

If you need assistance with the online application or have questions regarding the recruitment, please contact Human Resource office at drs.recruitment@drs.wa.gov. Persons of disability needing assistance in the application process, or those needing this announcement in an alternate format, may call the Human Resources Office at (360) 664-7208 or TTY Relay Service at 711.

Come join the DRS team!