Contracts Manager (Affordable Housing)

Job Overview

Performs duties relating to the administration, analysis, and development of contracts, bids, and requests for proposals with various County departments.

Salary

Min: $55,744

Mid: $79,393

Max: $103,022

Ideal Candidate

• Bachelor's Degree or higher

• 3-5 years Affordable Housing Experience

• Familiar with CDBG, HOME, State SHIP rules and regulations

• Experience with Housing Quality Standards (HQS) inspections

Core Competencies

• Customer Commitment

• Proactively seeks to understand the needs of the customers and provide the highest standards of service.

• Dedication to Professionalism and Integrity

• Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.

• Organizational Excellence

• Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.

• Success through Teamwork

• Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

Duties and Responsibilities

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Develops, writes, and maintains contracts for services and/or goods.

• Presides at bid award conferences and assures that applicable laws and regulations are followed.

• Analyzes contracts for cost effectiveness and provides reviews or develops change orders, supplemental or modification agreements, and addendums as appropriate.

• Writes technical specifications/scopes of work and determines vendor requirements.

• Provides end user and vendor training for new contracts.

• Coordinates with applicable agencies for technical assistance on projects as required.

• Prepare contractual documents for BOCC approval, including preparation of agenda items.

• Researching best practices in applying various methods to contractual negotiations.

• Maintains records of contracts affecting agencies under their purview.

• Performs other related duties as required.

Job Specifications

• Knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure and content.

• Knowledge of federal equal employment opportunity requirements as applicable to contracting.

• Knowledge of formats and styles used in legal documents.

• Knowledge of the principles and practices of accounting.

• Ability to read, understand and interpret legal documents.

• Ability to communicate effectively both orally and in writing.

• Ability to work effectively with others.

Physical Requirements

• Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).

• Tasks may involve extended periods of time at a keyboard or workstation.

• Work is performed in usual office conditions.

Work Category

• Sedentary work

• Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Minimum Qualifications Required

• Bachelor's degree; AND
• Two years of experience in the preparation or monitoring of contracts; OR
• An equivalent combination of education (not less than a high school diploma/GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.

Emergency Management Responsibilities

In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster.

Additional Job Requirements

A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification:

• Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to:

• Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS)

• Level 1 and Level 2 Background screening (Ch. 435 Florida Statutes)

• Child Abuse, Abandonment and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS)

• Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE)

• Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver License (Class E).