Contracts Manager

Caliburn International Birmingham , AL 35202

Posted 2 months ago

Who We Are

About Caliburn International, LLC: We are a leading provider of professional services and solutions to U.S. federal government agencies and commercial clients. We provide consulting, engineering, medical, and environmental services as well as large scale program management in support of our core markets of national defense, international diplomacy, and homeland security client readiness. Caliburn employs over 8,000 dedicated professionals deployed across five continents. The company's website is

This job description is to be used as a guide for accomplishing company and department objectives and is not intended and should not be construed to be an all-inclusive list of responsibilities, skills, efforts or working conditions associated with a job. Management reserves the right to modify, add or remove duties from particular jobs and to assign other duties as necessary.

Caliburn is an Equal Opportunity Employer (EOE). Employment selection and related decisions are made without regard to race, color, national origin, religion, sex, disability, veteran status, gender identity, and sexual orientation, and other statuses protected by law.

LOCATION: Birmingham. Alabama


Caliburn International is seeking a Contracts Manager who will provide pre- and post-award contract management support to the Specialized Construction "vertical" but may be required to provide contract support to other business initiatives as well. The Contracts Manager takes the lead in the negotiation and administration of contractual arrangements evolving from a complex cross-functional business environment. The Contracts Manager provides guidance in contractual, logistical, financial, and management to internal and external clients, contractors and management. Reports to the Senior Director, Contracts.


  • Administers, extends, negotiates and terminates standard and nonstandard contracts, task orders and subsequent amendments.

  • Conducts/leads proposal preparation, contract negotiation, contract administration, and customer contact activities to provide for proper contract acquisition and fulfillment in accordance with Company policies, legal requirements, and customer specifications.

  • Examines estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness.

  • Prepares bids; processes specifications, progress, and other reports; advises management of contractual rights and obligations; compiles and analyzes data; and maintains historical information.

  • Monitors company performance for conformance to original proposal and maintains continual reviews to ensure that all terms and conditions are met and that the contract is in accordance with legal requirements, customer specifications, and government regulations.

  • Prepares and disseminates information throughout the organization regarding contract status, compliance, modification, deviation, negotiation, and termination.

  • Initiates documentation to authorize and direct work in accordance with contractual specifications. Maintains contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects.

  • Leads teaming agreement and strategic marketing alliance negotiations between company and outside sources.

  • Provides senior level guidance to less experienced Contracts professionals.

  • Ensure files prepared for the pre-award decisions are complete, neat, and organized in accordance with the customer's policy, and files are properly organized to facilitate post-award reviews and administration.

  • Ensures strong customer relationship management with Government Contracting Officers.

  • Prepares final contract award documents for task and delivery orders and stand-alone contracts, and COR designation letters. Input award data into the government database.

  • Coordinate with program personnel for receipt and acceptance of contract deliverables when necessary

  • Maintain working files, directories, and other materials, and retrieve immediately upon request; prepare contract files in accordance with established procedures.

  • Collaborates with and leads teams consisting of all functional specialties and program management and proposal teams.

  • Other duties as assigned by management.


  • May participate in interdepartmental project groups or task forces to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specific level of knowledge pertaining to new developments, new task efforts, contract awards, and new policy requirements.

  • May be asked to travel for client meetings, presentations, etc. Travel less than 10%.

  • Performs duties in a safe manner. Follows the corporate safety policy. Participates and supports safety meetings, training and goals. Ensures safe operating conditions within area of responsibility. Encourages co-workers to work safely. Identifies "close calls" and/or safety concerns to supervisory personnel. Maintains a clean and orderly work area.

  • Assists in active implementation of company initiatives to ensure compliance with DCAA, DCMA, OSHA VPP, ISO, JCAHO, AAAHC, and other mandated regulations/standards.


Work is normally performed in a typical interior/office work environment. Work involves sitting and standing for prolonged periods of time. May require bending, stooping and lifting up to 15 lbs. Good eye/hand coordination required.

Job Requirements


  • 10+ years of verifiable experience in pre-award and post-award contract management with the Federal government, DoD or government contractor.

  • A demonstrated record of success in negotiation and conflict resolution.

  • Bachelor's degree or equivalent, relevant documented government or DoD work experience.

  • Experience monitoring and tracking contract performance, including contract schedules, deliverables, funding, invoicing and payments.

  • Cradle-to-grave contract management for various types of contracts, both federal and commercial


  • Superior communication skills in building and maintaining rapport, trust and effective client and contractor relationships.

  • Strong ability to read analytically, think critically, reason logically and produce well-structured and expressed documentation.

  • High standards of discretion, honesty and integrity in all external and internal relationships.

  • Strong organizational skills: the ability to prioritize, multitask and adapt to changing client requirements.

  • Willing to travel internationally (10%)

Caliburn International is an Affirmative Action/Equal Opportunity Employer (EOE). Employment selection and related decisions are made without regard to race, color, age, national origin, religion, sex, disability, veteran status, gender identity, sexual orientation, and other statuses protected by law.

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Contracts Manager

Caliburn International