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Contracts Compliance Officer

Expired Job

State Of Arizona Phoenix , AZ 85002

Posted 3 months ago

ARIZONA DEPARTMENT OF TRANSPORTATION (ADOT)

Driving the future of transportation with a diverse and innovative team

To learn more about our team CLICK HERE

All Arizona State employees operate within the Arizona Management System (AMS), an intentional, results-driven approach for doing the work of state government whereby every employee reflects on performance, reduces waste, and commits to continuous improvement with sustainable progress. Through AMS, every state employee seeks to understand customer needs, identify problems, improve processes, and measure results. State employees are highly engaged, collaborative and embrace a culture of public service.

Multimodal Planning Division (MPD)

(Contracts & Administration Group)

Contracts Compliance Officer

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LOCATION
206 S. 17th Ave., 3rd Flr.,Phoenix, AZ 85007

JOB SUMMARY

The Contracts Compliance Officer performs project-level management of all MPD Contracts responsibilities including procurements, contracts, reporting, and data administration. Assure continuous improvement for all processes, developing and updating standards of work, and participating in internal quality/process improvement teams. Support and assist in developing program efficiency. Assure compliance with Federal and State business best practices and regulation and policy compliance.

Essential Functions:

  • Perform all tasks involved in the execution of all types of agreements and procurements, from original request to the close-out process. Plan, organize, compile background technical data and prepare agreements after researching programmatic requirements. Manage time and work priorities effectively.

  • Read and study federal regulations, program guidelines, and related documents to gain knowledge and understanding of requirements. Analyze and evaluate work procedures, methods, and rules for functional unit; make recommendations and implement approved practices. Apply regulations, policy, laws, and guidance.

  • Design, develop, implement data and task tracking tools, forms, and mechanisms. Ensure data integrity, share-ability, and transparency. Generate and analyze necessary information to ensure systems are applied and functioning as designed to ensure appropriate recording of program activity.

  • Successfully communicate and interact in a timely manner with Internal and External customers and others to ensure efficient processing of group activities. Attend meetings to help resolve contractual concerns relative to projects. Troubleshoot project challenges and recommend practical solutions.

  • Assure continuous improvement for all processes, developing and updating standards of work, and participating in internal quality/process improvement teams. Support and assist in developing program efficiency. Participate in and maintain data for performance measure reporting and visualization.

  • Creating or completing process required documents, and performing and monitoring each phase of the process (creation to closeout). This includes relevant data entry, reporting, and system document creation in established systems as the phases occur. Perform and backup all Programmatic processes.

  • Review, analyze, reconcile project financial data to ensure expenditures, payments, and match are properly allocated to work projects. Requires understanding of complex systematic inter-relationships between financial and procurement systems, Government Accounting Principles (GAP) and State/Federal requirements.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • Automated Accounting and Procurement Systems, especially large ERP systems

  • The complex project and funding relationships within and between systems

  • Analyzing data and projects

  • Applying division, interrelated, agency, policies and procedures, State Administrative Code and Procurement rules, State Statutes, Federal Statutes and Regulations, and Government Accounting Principles relative to each Project.

  • Project and Financial Research Methods

Skills in:

  • Effective verbal and written communication

  • Customer Service

  • Strong Time Management

  • Developing documentation to communicate project details

  • Resolving issues related to projects

  • Applying analytical, research, and project coordination methodologies

  • Performing reconciliations

  • Interpersonal relationships

  • Expert skills in Microsoft Excel, Word, and PowerPoint

  • Understanding and using established systems to perform the work tasks and the interrelation between those systems along with the ability to demonstrate the basic use of those systems to project-related staff when needed

  • Expressing ideas and information clearly and concisely, both orally and in writing

Ability to:

  • Apply knowledge/skills to perform standards of work, moving forward at any point from within the process, or applying the processes from initiation to closeout

  • Independently complete primary daily tasks

  • Plan, analyze, organize, and assess

  • Establish/maintain effective working relationships

  • Coordinate activities

  • Identify/analyze organizational/procedural problems to determine effective solutions

  • Operate ERP systems, run reports/apply ADOT/State/Fed. rules/regulations

  • Work ethically and transparently

  • Exercise considerable judgment

  • Apply critical thinking and perform research and analysis

  • Analyze contract terms and conditions

  • Provide guidance to internal/external stake holders on work-related documentation, reports/communications

  • Manage time effectively

  • Multi-task and prioritize work

PREFERRED REQUIREMENTS

The ideal candidate for this position will;

  • Bachelor's Degree in Business Administration, Accounting, Project Management, or related field.

  • At least five year's work experience related to position requirements including technical analysis, financial analysis, and/or business analysis; project level or financial research; reporting experience.

BENEFITS

The State of Arizona provides an excellent comprehensive benefits package including:

  • Affordable medical, dental, life, and short-term disability insurance plans

  • Top-ranked retirement and long-term disability plans

  • Accrued vacation at 4.00 hours bi-weekly for the first 3 years

  • Sick days at 3.70 hours bi-weekly

  • 10 paid holidays per year

  • Deferred compensation plan

  • Wellness plans

Please visit http://www.azdot.gov/Inside_ADOT/HR/Employment.asp to learn more about benefits given to ADOT employees.

PRE-EMPLOYMENT REQUIREMENTS

This position requires possession of a valid Arizona Class D Driver License. Candidates for this position must complete page 5 of the State of Arizona Application for Employment at the time of interview, which will allow ADOT to obtain the candidate's motor vehicle record (MVR). The most recent 39-month period shown on the MVR will be reviewed in accordance with A.A.C. R2-10-207.12 (H) and (I). The review must show an acceptable driving record prior to any offer of employment being made by ADOT. Employment is contingent upon an acceptable MVR.

All newly hired employees will be subject to the E-Verify Employment Eligibility Verification Program.

ADOT supports a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of the Agency, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

To submit your resume click the "APPLY NOW" button below

Having trouble applying for this position?

Email [email protected] or call (602) 542-4700 for assistance.


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Contracts Compliance Officer

Expired Job

State Of Arizona