Contracting/Procurement Services Associate

Kaiser Permanente Oakland , CA 94604

Posted 6 months ago


Provides contracting and/or procurement services to National Facilities Services for Capital Projects Facilities Construction (CPFC), Capital Projects Group (CPG), Clinical Technology and/or regional customers and suppliers to contract for services and purchase products. Identifies opportunities and supports compliance for regional and national standard products. Supports business diversity and local business development. Identifies opportunities and supports compliance for NFS CPFC, Contracts Administration and Clinical Technology.

Essential Functions:

  • Assists Contracting and/or Procurement Services to provide local contracting and/or procurement support for NFS including: Reviewing authorization for subcontractor payments and lien releases for appropriate authorizations and determining if compliant and ready for processing in OneLink system.

  • Independently follow-up with subcontractors and vendors to resolve all outstanding issues.

  • Maintaining payables data in contract management program and construction management programs.

  • Maintaining accruals data in contract management program.

  • Assisting with compliance monitoring to ensure company policies and procedures are followed. Preparing and administering routine correspondence.

  • May conduct research to support contract audit / or facilitate NFS contracting trends.

  • Assisting project teams in contract closeout activities.

  • Building and managing relationships with key stakeholders and vendors to ensure that cash flow needs are met.

  • Focal point for all communication with project teams for payables resolution. Or for Clinical Technology positions, may provide procurement/purchasing support including: Procurement of repair/spare parts for medical devices in the hospitals maintained by Biomedical Engineering.

  • Prioritizes purchase needs, determines whether 2nd source viable with consideration of equipment downtime, cost versus

vendor price etc, equipment not a capital purchase, ensure repair parts OEM equivalent or better.

  • Assisting Engineers to manage inventory; providing customer support to engineers on inventory control and interactions with vendors on parts and other issues impacting equipment downtime.

  • Processing returns, exchanges and warranty items.

Basic Qualifications:


  • Minimum one (1) year of related experience including a combination of purchasing, contracting, material management, finance or other related areas - health care.


  • High School Diploma or General Education Development (GED) required.

License, Certification, Registration

  • N/A.

Additional Requirements:

  • Knowledge of contracts/contracting methods.

  • Knowledge in a variety of software applications with the ability to develop spreadsheets and write business communications.

  • Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

  • Experience with BMET system preferred for Clinical Tech jobs preferred.

  • Procurement and/or payables experience preferred.

  • Bachelor's degree in business administration, finance, material management, economics or related field preferred, OR four (4) years of experience in a directly related field.

Primary Location: California,Oakland,Ordway One Kaiser Plaza Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon - Fri Working Hours Start: 7:30 AM Working Hours End: 4:30 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union, Non-Exempt Job Level: Entry Level Job Category: Materials Management Department: Program Offices Facilities Services Travel: No Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

Click here for additional requirements >

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Human Services Program Improvement Lead

Mathmatica Policy Research

Posted 4 days ago

VIEW JOBS 10/10/2019 12:00:00 AM 2020-01-08T00:00 * Master's degree in public policy, public administration, organizational behavior, social work, sociology, or a related field, or equivalent experience * Experience working in or providing technical assistance and support to human services agencies or non-governmental organizations * Strong interpersonal skills, including a demonstrated ability to deal tactfully and diplomatically with clients and other external stakeholders * Excellent oral and written communication skills, including the ability to present, facilitate, and lead trainings for large groups * Analytic thinking about organizational change: the ability to recognize inefficiencies, bottlenecks, and other factors that get in the way of programs accomplishing their goals * Patience and flexibility; being open to change (positive or negative) and to considerable variety in programs' attitudes and capabilities * Ability and willingness to travel domestically * Working knowledge of current policy issues in TANF and other human services programs * Training and experience using human-centered design or design thinking approaches is highly desirable * Rigorous training in quantitative and/or qualitative research methods is desirable Applicants must submit a cover letter, resume, writing sample that demonstrates analytic thinking (preferably illustrating research or analysis skills on a policy-related topic), transcripts (unofficial or official), and contact information for three references. You will be asked to attach these materials during the online application process. Various federal agencies with whom we contract require that staff successfully undergo a background investigation or security clearance as a condition of working on the project. If you are assigned to such a project, you will be required to obtain the requisite security clearance. Available location: Oakland, CA Mathematica applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public- and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding using data science and analytics. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development. Mathematica offers our employees competitive salaries, and a comprehensive benefits package, as well as the advantages of being 100 percent employee owned. As an employee stock owner, you will experience financial benefits of ESOP holdings that have increased in tandem with the company's growth and financial strength. You will also be part of an independent, employee-owned firm that is able to define and further our mission, enhance our quality and accountability, and steadily grow our financial strength. We are looking for a Program Improvement Lead based in our Oakland, CA office to join our team in the Human Services Division with a focus on delivering evidence-based consulting and training to TANF and other human services agencies. Program Improvement Leads use evidence-informed practices to support and coach agencies as they seek to improve the quality and effectiveness of their services. Program Improvement Leads typically work across multiple domestic policy areas; staff in our Human Services Division conduct research and program improvement activities in family support, child welfare, education, child development, labor, criminal justice, nutrition, and related topics. Program Improvement Leads may also work on primary research studies (e.g. program evaluations), perform secondary research (e.g. analyzing existing data or conducting a systematic review of research), or provide technical assistance on evaluation design and program implementation. Key project activities for Program Improvement Leads include the following: * Guide agencies through strategic visioning and planning as they seek to improve program services and operations, including adapting evidence-based practices for use with their population. This typically includes facilitating trainings and workshops in-person and virtually; helping the program prioritize its ideas; and ensuring that the connection between their strategies and outcomes is logical and feasible. * Conduct site visits and virtual consultations to gather information and analyze results including diagnosing problems, identifying factors that can support or inhibit change, and assessing the program's readiness for change. * Support organizations as they pilot test new approaches. This involves collecting and analyzing data as well as developing implementation, quality improvement, and scaling recommendations. * Provide training and technical assistance to program staff on frameworks for evidence-informed practices and using data to drive decisionmaking. * Draft a variety of materials, including those used in providing training and technical assistance; memoranda, briefs, or reports summarizing key findings, recommendations for improvement, and practice-focused lessons learned; and implementation guidance, training curricula, and strategic planning tools for practitioners. Mathmatica Policy Research Oakland CA

Contracting/Procurement Services Associate

Kaiser Permanente