Contracting/Procurement Services Associate

Kaiser Permanente Oakland , CA 94604

Posted 6 months ago

Description:

Provides contracting and/or procurement services to National Facilities Services for Capital Projects Facilities Construction (CPFC), Capital Projects Group (CPG), Clinical Technology and/or regional customers and suppliers to contract for services and purchase products. Identifies opportunities and supports compliance for regional and national standard products. Supports business diversity and local business development. Identifies opportunities and supports compliance for NFS CPFC, Contracts Administration and Clinical Technology.

Essential Functions:

  • Assists Contracting and/or Procurement Services to provide local contracting and/or procurement support for NFS including: Reviewing authorization for subcontractor payments and lien releases for appropriate authorizations and determining if compliant and ready for processing in OneLink system.

  • Independently follow-up with subcontractors and vendors to resolve all outstanding issues.

  • Maintaining payables data in contract management program and construction management programs.

  • Maintaining accruals data in contract management program.

  • Assisting with compliance monitoring to ensure company policies and procedures are followed. Preparing and administering routine correspondence.

  • May conduct research to support contract audit / or facilitate NFS contracting trends.

  • Assisting project teams in contract closeout activities.

  • Building and managing relationships with key stakeholders and vendors to ensure that cash flow needs are met.

  • Focal point for all communication with project teams for payables resolution. Or for Clinical Technology positions, may provide procurement/purchasing support including: Procurement of repair/spare parts for medical devices in the hospitals maintained by Biomedical Engineering.

  • Prioritizes purchase needs, determines whether 2nd source viable with consideration of equipment downtime, cost versus

vendor price etc, equipment not a capital purchase, ensure repair parts OEM equivalent or better.

  • Assisting Engineers to manage inventory; providing customer support to engineers on inventory control and interactions with vendors on parts and other issues impacting equipment downtime.

  • Processing returns, exchanges and warranty items.

Basic Qualifications:

Experience

  • Minimum one (1) year of related experience including a combination of purchasing, contracting, material management, finance or other related areas - health care.

Education

  • High School Diploma or General Education Development (GED) required.

License, Certification, Registration

  • N/A.

Additional Requirements:

  • Knowledge of contracts/contracting methods.

  • Knowledge in a variety of software applications with the ability to develop spreadsheets and write business communications.

  • Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

  • Experience with BMET system preferred for Clinical Tech jobs preferred.

  • Procurement and/or payables experience preferred.

  • Bachelor's degree in business administration, finance, material management, economics or related field preferred, OR four (4) years of experience in a directly related field.

Primary Location: California,Oakland,Ordway One Kaiser Plaza Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon - Fri Working Hours Start: 7:30 AM Working Hours End: 4:30 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Employee Group/Union Affiliation: Non-Union, Non-Exempt Job Level: Entry Level Job Category: Materials Management Department: Program Offices Facilities Services Travel: No Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.

Click here for additional requirements >


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Contracting/Procurement Services Associate

Kaiser Permanente