Contracting Agent (Purchase Associate, Sl-4)

Posting Number S308P Job Title Contracting Agent (Purchase Associate, SL-4) Application Deadline 05/13/2024 Department Purchasing FT - PT Full Time Part-time % Minimum Salary $62,000 (+ $3,087 Location Pay) Maximum Salary $65,500 (+ $3,087 Location Pay) Description

Purchase College seeks qualified applicants to fill a full-time Contracting Agent position in the Procurement and Accounts Payable Office. The Contracting Agent will interact with all levels of College Administration, faculty, staff, vendors, SUNY System Administration, NYS Comptroller, Office of General Services, and the Office of the Attorney General.

The Contracting Agent will develop and review bid specifications, and manage formal bids (IFBs including for Capital Construction, RFQuals, and RFPs) and informal quote processes (RFQs), following all campus, SUNY, and New York State requirements.

This position also supports developing, reviewing, and authorizing campus contracts, agreements, and revocable permits. The ideal candidate has experience developing, redlining, and drafting contract documents independently and in concert with legal. The Contracting Agent will provide management throughout the contract lifecycle and will ensure the Procurement Record complies with campus, SUNY, and New York State requirements.

The Contracting Agent will function as the campus Procurement Card Program Administrator with support from the Procurement Assistant.

The successful candidate will be able to demonstrate a strong personal work ethic, attention to detail, and the ability to complete projects on schedule.

Qualifications

Required Qualifications:

The candidate must have a bachelor's degree, ideally with a major in business, management, supply chain management, or a related field.

The candidate must have 3- 5 years of progressive experience in procurement, contracting, or a related field.

The successful candidate will be diligent to ensure accurate work and proficient at reading guidelines and legal text to navigate complex purchasing and contracting policies and contracts.

The ideal candidate must have strong organizational skills to independently manage multiple competing priorities and deadlines effectively.

The candidate will have excellent verbal and written communication skills, tact, and persuasiveness to effectively communicate purchasing processes to a variety of campus audiences and outside vendors.

The candidate will be competent in using Excel, Outlook, Word, and Adobe Acrobat Pro.

Preferred Qualifications:

Experience with NYS Procurement and capital construction contracts is highly preferred.

Experience managing a procurement card program is a plus.

Past employment in higher education is preferred.

Experience with Oracle/PeopleSoft systems is a plus.

Application:

Candidates must attach the following documents to their online application: resume, cover letter, and a document containing the names and contact information of three (3) professional references (upload as list of references).

Special Note

Benefits

• Health, dental, and vision benefits are available to eligible employees after a 28-day waiting period. More information regarding other benefits such as generous paid time off, tuition assistance, and retirement systems can be found on SUNY's Benefit Summaries website.

• Purchase College is a qualifying government employer allowing eligible employees to participate in the Public Service Loan Forgiveness program.

• Access to the NAEYC-accredited, on-campus child care at The Children's Center.

• Discounted access to the world-class Performing Arts Center, free admission to the Neuberger Museum of Art, and free access to the athletic facilities.

• Other benefits include business-casual dress and an opportunity to telecommute. For detailed information on some of the College's employee benefits, visit the College's Human Resources/Benefits website.

Purchase College, State University of New York (SUNY) is located about 30 miles north of New York City. Governor Nelson Rockefeller founded the campus in 1967 as the "cultural gem of the SUNY system." Purchase College has long been fertile ground for artists, explorers, and intellectuals.

Nondiscrimination Policy - Purchase College is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to service, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the Purchase community (including vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

To view the entire policy, please visit the following website: Purchase College Human Resources Policies and Procedures website.

Women and minorities are encouraged to apply. Purchase College is an AA/EEO employer.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish, and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and the availability regarding the University's current campus security policies. Purchase College's Annual Security Report is available at Purchase College NYS University Police Website.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at response@oer.ny.gov.

Date to be Filled 07/09/2024