Contract Support And Payment Administrator (Senior Public Service Administrator)(Option 2 Fiscal Man

Agency: Department of Human Services

Opening Date: 06/21/2024

Closing Date/Time: 07/05/2024

Salary: Anticipated Salary: $8,500 - $11,000 per month ($102,000 - $132,000 per year)

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: None

A RESUME IS REQUIRED FOR THIS JOB POSTING

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Posting Identification Number 37229

Position Overview

Subject to management approval, plans, develops, organizes, controls, and manages the Bureau of Contract Support & Payment Administration. Assumes overall responsibility for the formulation and implementation of statewide goals and policy approaches for the contract support and payment administration of programs within the Department of Human Services (DHS), Division of Family & Community Services (DFCS). Serves as a full line supervisor to lower-level staff.

Job Responsibilities

• Serves as the Contract Support and Payment Administrator within the Office of Program Support and Program Evaluation in the Division of Family and Community Services.

• Coordinates and monitors staff processing of administrative and grant/contractual program billings, confirming accuracy and completeness, and resolving discrepancies.

• Serves as full-line supervisor.

• Coordinates and verifies steps are taken to post and fill bureau vacancies in accordance with DHS and DFCS rules and regulations.

• Oversees the payment activities with Illinois Office of the Comptroller (IOC) to comply with mandated requirements.

• Represents the Bureau/Office at meetings.

• Participates in various activities associated with the FCS/Strategic Plan and the FCS/Diversity, Equity, Inclusion, and Racial Justice (DEIRJ) Plan to employ a trauma-informed and equity approach to administrative operations and initiatives.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, with courses in business fiscal or accounting.

• Requires prior experience equivalent to four (4) years of progressively responsible fiscal or accounting experience in a public or private business organization.

Preferred Qualifications (in priority order)

• Four (4) years of professional administrative experience in developing and implementing policies, procedures, and/or guidelines regarding contract management, payment review and approval processes, or other related administrative roles, while adhering to state and federal policies, procedures, and rules at a public or private organization.

• Three (3) years of professional experience working with state and federal rules and regulations relating to state or non-state contracting and procurement, using various contract management software and financial systems.

• Three (3) years of professional experience working with the principles of accounting and laws, rules, and regulations relating to accounting systems and procedures [e.g., Comptrollers Uniform Statewide Accounting System (CUSAS), Grant Accountability and Transparency Act (2 CFR GATA 200), or other similar requirements].

• Two (2) years of professional supervisory experience assigning work, guiding subordinates, recommending/providing counseling and/or discipline following collective bargaining agreements, training staff, promoting staff development, approving time off, and preparing and signing probationary and annual performance evaluations.

• Three (3) years of professional experience communicating clearly and effectively, orally and in writing, with small and large stakeholder audiences to ensure detailed and critical analysis of work performed, using Business Objects/Intelligence, Microsoft Office Suite, graphs, charts, and/or maps [e.g., two-dimensional or Aeronautical Reconnaissance Coverage Geographic System Information (ArcGIS)].

• Two (2) years of professional experience providing technical assistance to internal/external stakeholders regarding fiscal policies, managing multiple projects or tasks at once with accuracy and attention to detail, mitigating challenges or delays as they arise, communicating effectively and accurately about challenges, and meeting project deadlines and formats.

Conditions of Employment

• Requires basic proficiency in Microsoft Office Suite, including Business Intelligence, SharePoint, Teams, and/or OneDrive.

• Requires ability to travel with overnight stays.

• All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Mon

• Fri, 8:30am

• 5:00pm

Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762

Division of Family and Community Services

Office of Program Support and Program Evaluation

Bureau of Contract Support and Payment Administration

Springfield/Sangamon County

Agency Contact: DHS.HiringUnit@Illinois.gov

Posting Group: Leadership & Management; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

Term Appointment: Candidates hired into a term position shall be appointed for a term of 4 years and are subject to a probationary period. The term may be renewed for successive four-year terms at the Director of the Department of Human Services discretion.

Revolving Door: Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor ("OEIG") or may be subject to a fine.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

• 3 Paid Personal Business Days annually

• 12 Paid Sick Days annually (Sick days carry over from year to year)

• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

• Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

• 13 Paid Holidays annually, 14 on even numbered years

• Flexible Work Schedules (when available dependent upon position)

• 12 Weeks Paid Parental Leave

• Deferred Compensation Program

• A supplemental retirement plan

• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

• GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans

• 5% Salary Differential for Bilingual Positions

• Commuter Savings Program (Chicago only)

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Nearest Major Market: Springfield