Contract Specialist

Classified

• Position

• Procurement

Job Number 3700246926

Start Date

Open Date 06/26/2024

Closing Date 07/10/2024

GENERAL RESPONSIBILITIES

Under the leadership of the Director of Purchasing, the position is responsible for providing leadership and supervisory duties in connection with contracting for goods and services essential to the operation of the school division, and assisting with directing, planning, and organizing the activities and operations related to contracts for the Office of Purchasing Services.

ESSENTIAL TASKS

• Serve as the lead staff member within the Office of Purchasing Services to supervise and oversee all aspects of the contracting process; act in the place of the director of purchasing, as requested.

• Ensure the contracting process is compliant with state and local laws as well as school board policy.

• Oversee and manage the re-engineering of contracting processes and services throughout the division.

• Establish and maintain processes to ensure compliance and transparency throughout the contracting process including contract approvals, execution, and records retention

• Collaborate with cross-functional teams, other departments and offices to review, revise and streamline contracting processes.

• Assist with the coordination, development, implementation and maintenance of contracting policies and procedures.

• Collaborate with staff and legal counsel to maintain current contract templates.

• Interact and maintain a collaborative and close relationship with all levels of school board staff, city staff, and vendors.

• Assist with automated systems related to contract development, approval, and records retention.

• Oversee the technical support of automated contracting systems and training of system users.

• Supervise and coordinate the performance of assigned staff.

• Work collaboratively with the director to ensure adherence to Federal, State and Local procurement and contracting laws, policies and procedures, Code of Virginia, and School Board policy.

• Perform procurement processes as assigned, Request for Proposals (RFPs), bids, and informal quotations.

KNOWLEDGE, SKILLS AND ABILITIES

Must have a thorough knowledge of school board policy and state code as it relates to contracting and procurement. Must have the ability to defend the decisions rendered and uphold all procurement and contracting laws, policies and procedures; ability to apply and communicate contracting and procurement laws, policies and procedures to persons internal and external to the division that comply with the best interests of the school division. Must have the ability to establish and maintain effective working relationships both internally and externally; ability to apply broad computer technology knowledge in a wide array of contract evaluations and negotiations; ability to handle conflict and pressure associated with meeting deadlines, executing contracts; ability to supervise professional and clerical staff; and the ability to demonstrate high professional and ethical standards.

EDUCATION AND EXPERIENCE

Required: Bachelor's degree in Business, Marketing, Purchasing, or a related subject. Five (5) or more years of progressively responsible purchasing experience. Experience with procuring complex goods and services and executing contracts. Proven ability to lead teams process reengineering and in the implementation of automated systems.

Preferred: Certification as a Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO).

A comparable amount of training and experience maybe substituted for the minimum qualifications.

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, walking, bending, grasping, fingering, repetitive motion, and reaching, and driving. Occasional standing, stooping, and crouching. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

SPECIAL REQUIREMENTS

Possession of a valid driver's license Regular and reliable attendance is an essential function of this position.

HOW TO APPLY

Please see "Job Posting Link" below for a complete job description.

External Applicants: If you are interested in applying for this position, you must create an account. Please select "Login and Apply" from the bottom of this posting. After creating an account, please login, complete the online application, and apply for this job.

Eligible Internal Applicants: Follow these instructions to complete a transfer application. After creating an account, please complete the application and apply for this job.

Reports To Director of Procurement

Full Time or Part Time? Full Time

Job Posting Link https://vbschoolscom.finalsite.com/fs/resource-manager/view/b9e5f1d8-542d-4af9-b96f-7924783a4d67

Salary Range: From/To

Salary range: $73,928-$107,836

Salary will be based on job-related creditable years of full-time, verified work experience. Entry-level salary will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the salary will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

Unified Experience Based Step Pay Scale: U20

FTE 1.000

Start Date 2024-2025 School Yr

Additional Job Information

All applicants, both internal and external, must attach a current detailed resume to your electronic application.

Virginia Beach City Public Schools does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation/gender identity, pregnancy, childbirth or related medical condition, disability, marital status, age, genetic information or veteran status in its programs and activities. (Reference: School Board Policies 2-33,4-4,4-6)

To seek resolution of grievances resulting from alleged discrimination or to report violations of these policies, please contact the Chief Human Resources Officer at (757) 263-1133,2512 George Mason Drive, Municipal Center, Building 6, Virginia Beach, VA, 23456.

Alternative formats of this application which may include taped, Braille, or large print materials are available upon request for individuals with disabilities. Call or write the Department of Human Resources, Virginia Beach City Public Schools, 2512 George Mason Drive, P.O. Box 6038, Virginia Beach, VA 23456-0038. Telephone: (757) 263-1133 (voice); (757) 263-1240 (TDD) or email at: vbcpshr@vbschools.com.