Contract Specialist

The purpose of this position is to advise program staff on proper procurement methods, provide technical assistance in the drafting procurement and contract documents, and to conduct intensive review to ensure contracts are justifiable, performance based, comply with State procurement rules, statutes and procedures, and contain adequate and accurate performance measures, scopes of work, and budgets. Contract types include Financial Assistance and Purchase of Service Contracts, Contract Amendments, Budget Realignments, Intra-Departmental Memoranda of Agreement (IMOAs), Requests for Applications (RFAs), Requests for Quote (RFQs), and Requests for Proposals (RFPs). This position is responsible for:

• Developing, reviewing, critiquing, and executing performance-based contracts and procurements in accordance with state, federal, departmental, and divisional rules, regulations, laws, policies, directives, and mandates. This includes in-depth reviews and corrections of all contract documents including, but not limited to, contracts, contract justification, audit determination, scope of work, performance measures, and detailed contract budgets and cost tables, and IT exception forms.

• Ensuring that all required contract reviews and approvals are in place prior to contract execution.

• Ensuring that contracts are executed in a timely manner and organizing work in order to meet specific timelines.

• Ensuring that Contractor certifications are correct and valid for the contract year.

• Providing both technical advice and training to DMH staff regarding contracting and procurement requirements, process and procedure as well as on the NC DHHS online contracting system: DHHS Open Window.

• Developing, updating, and presenting formal contracts and procurement training to DMH staff.

• Entering nongovernmental financial assistance contracts in EBS system

• Encumbering contracts in eProcurement system when needed

• Reviewing and submitting monthly Financial Status Reports to Controller's office for payment when needed

• Knowledge of contracting principles and procedures.

• Accuracy and attention to detail in work products.

• Time management and prioritization skills.

• Proficiency with the Microsoft Office suite including Word, Excel, Outlook and PowerPoint

Management Preferences: Working knowledge of Open Window and experience developing contract scopes of work, budget and contract deliverables.

Bachelor's degree in business or related area from an appropriately accredited institution and two years of progressive procurement or contract administration experience; or equivalent combination of education and experience.

Necessary Special Requirements

Completion of the North Carolina Contract Management Certification Program within one year of hire into the position.

Some state job postings say you can qualify by an "equivalent combination of education and experience". If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See oshr.nc.gov/experience-guide for details.

The North Carolina Department of Health and Human Services is an Equal Opportunity Employer.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application please log into your account. You will either receive a call to schedule an interview or an email notifying when the has been filled.

All positions in the Division of State Operated Healthcare Facilities (DSOHF) and the Division of Mental Health/Developmental Disabilities and Substance Use Services (DMHDDSUS) shall be subject to pre-employment drug testing and criminal record background checks.

For technical issues with your applications, please call the NEOGOV Help Line at 855-524-5627. Applicants will be communicated via email only for updates on the status of their application. If there are questions about this position other than your application status, please contact HR at 984-236-5323.