Contract Specialist Senior

Description

Overview

This work matters...

The Department of County Assets (DCA) manages technology, facilities, vehicles, and records. We provide Countywide services and support behind the scenes to ensure our programs can serve the residents effectively. DCA's Procurement and Contracting Administrative Hub provides County-wide strategy, policy, and processes related to all Technology and Facilities-related procurements and contracts. In addition, the Administrative Hub provides similar procurement and contracting services to meet the general and administrative needs of DCA, Elected Officials, and the Non-Department units.

The Contract Specialist Senior performs the most complex duties that require the ability to understand and interpret Local (PCRB), State (ORS and Federal) statutes, policies, and procedures with specialized expertise in all contract types. The position supports Facilities and Property Management procurement and contracting activities, which requires a high acumen for business, technical and legal skills.

This position further provides organization, policy, procedure and program analysis, planning and development at the division, department and county-wide level; coordination and collaboration of inter-divisional and inter-agency special projects such as cooperative or inter-governmental contracts and complex legal agreements. This position will provide a critical function in solicitation and contract development through the use of Multco Marketplace (MMP) and will apply strategic sourcing methodologies to help ensure that best contracting decisions are made for the benefit of the County. Additionally, the Contract Specialist Sr. must have the ability to assess and engineer and/or re-engineer processes to streamline highly complex and county-wide service contracts.

As the Contract Specialist Senior you will:

Contracting:

• Compiles and develops procurement/solicitation documents, writes new statements of work, specifications, written agreements, contracts, and reports for county-wide contracts for capital projects and Facilities Maintenance repair and operations.

• Understands and interprets terms and condition clauses that pertain to liability, indemnification, warranty, and liquidated damages.

• Drafts and negotiates legal agreements and contract changes when necessary.

• Advises contract administrators throughout the division coordinating a variety of special projects involving interdivisional and interagency agreements such as cooperative and intergovernmental contracts.

• Communicates both orally and in writing DCA and FPM goals to reduce risk and cost.

Contract Management:

• Provides ongoing analysis and reporting related to contracts, including executing changes where necessary.

• Monitors and supports contract activities that include identifying on-going County responsibilities and ensuring appropriate actions are taken, execution of amendments on existing contracts, strategic changes, or other changes identified as appropriate. Review contracts to ensure conformance with State statute, regulations, policies and procedures prior to review by the SSPCA HUB Manager, County Attorney's Office, and the Central Purchasing team.

• As required, coordinates interdivisional, interagency and intergovernmental agreements that fall within the DCA SSPCA HUB responsibilities in support of assigned commodity(ies)/work unit.

Research and Analysis:

• Serves as a key liaison coordinating research and analysis of county- wide needs, partner agencies, stakeholders, committees, task forces and others ensuring client needs and contractual effectiveness.

To Qualify

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills:

• A bachelor's degree (in lieu of a degree, we will consider 4 equivalent years of experience.) AND

• A minimum of three (3) years of demonstrated experience in Purchasing, Contract Development, and Contract Administration.

• Advanced knowledge of contract language, principles and format specific to facilities and building maintenance and capital improvement.

• Working knowledge of Construction Standards Institute (CSI) nomenclature and format.

• Advanced knowledge of building systems terminology, construction methods, practices and techniques and nomenclature of architectural, civil, mechanical, and electrical building systems.

• Ability to read and evaluate drawings and specifications and equipment schedules.

• Working knowledge of E-Procurement Software Solutions for creating solicitations and contracts.

• Working knowledge of State of Oregon Oregon Forward Program and Multnomah County Living Wage review board.

• Working expertise utilizing Excel and advanced knowledge of permanent electronic and physical filing systems.

Preferred Qualifications/Transferable Skills: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Experience in public sector procurement methods, systems and processes.

• Experience directly related to construction or maintenance/repair/operations related goods and services procurement and contracting.

• Experience with Jaggaer and Workday software solutions.

Screening and Evaluation

The Application Packet:

• A completed online application.
• A resume covering relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, a brief summary of your responsibilities, and the number of employees under your supervision.
• A cover letter detailing how your experience and training qualifies you for this role, addresses why you are interested in this position, and demonstrates how your experience and skill set align with the minimum and preferred qualifications listed.

Note: The application, resume and cover letter should demonstrate your work experience/skills and how they relate to those shown in the Overview, Essential Job Duties and To Qualify sections of the job announcement. Please be thorough, as these materials will be scored to determine your eligibility for an interview.

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications: We may do an additional preferred review and/or send out additional supplemental questions to identify those highest qualified.

• Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s), a hiring interview, and/or additional testing to determine the best candidates for a position.

• Reference check: All finalists must pass a thorough reference check.

Additional Information:

This recruitment may be used to fill full-time, part-time, temporary, limited duration and on-call positions.

Type of Position: This hourly, union-represented position is eligible for overtime pay.

Location: 501 SE Hawthorne Blvd, Portland, OR 97214

Schedule: Monday

• Friday 8:00am

• 4:30pm. This position is currently eligible for "routine telework," meaning you will be working remotely (from home) or a hybrid schedule. As with all routine telework positions, employees may be required to come into the office on occasion. Currently, all employees must reside in Oregon or Washington; the County cannot support ongoing telework from other locations. There is some flexibility with the start and end times and a possibility of a 9/80 work schedule.

Our Commitment to Safety, Trust and Belonging

Multnomah County is committed to developing, nurturing and continually improving workforce equity by identifying and addressing the structural and policy barriers to equal employment opportunity faced by our employees and communities. County employees across the organization have stepped forward to develop a strategic plan and help create a workplace where everyone can reach their full potential. Learn more by reading our Workforce Equity Strategic Plan and exploring our Core Competencies for all County employees.

Serving the Public, Even During Disasters

Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.

Listing Type

Jobs

Categories

Government/Public Agency

Position Type

Full Time

Experience Level

Mid Level

Employer Type

Direct Employer

Salary Min

40.18

Salary Max

49.40

Salary Type

/hr.