Contract Specialist

The Homelessness Prevention Administration (HPA) - Prevention and Housing Assistance (PHA) is currently comprised of the following units

• The Rental Assistance Programs (RAP), the HOME Tenant-Based Rental Assistance Program (HOME TBRA), and the Office of Prevention and Community Support (PCS). PHA is expanding to include the newly created Master Leasing Unit.

The Mayor's Blueprint for Housing and Homelessness called for an expansion of HRA's project-based rental assistance contracts, which can provide savings and create more permanent housing options for New Yorkers experiencing homelessness. The goal of these Master Lease and Project-based programs are to provide long term affordable housing options and support services for families and adults living in shelters. This new organizational area is an integral part of the Administrations housing goals, and the Human Resources Administration (HRA) is pooling it resources to lead in the City's effort.

The Prevention Community Support is recruiting for three (3) Contract Specialist II to function as the Contract Specialists who will:

• Assist with post award contract activities, including registration activities, contractor insurance

and verification, contract start-up, maintaining contract files and record retention, monitoring, and

close-out, receipt of contract obligations, modifications, amendments, contract extensions or

renewals.

• Program review and approval of budgets and budgets modifications, contract invoicing and

auditing related activities via the various procurement, contract, and financial systems.

• Support liaising to the Agency's program support divisions, including the Agency's Chief

Contracting Office (ACCO), Office of Budget Administration (OBA), Office of Financial Services,

and Office of Legal Affairs (OLA) by answering questions clarifying programmatic and funding

requirements related to complex contracting and fiscal actions, in order to ensure compliance with

NYC Procurement Policy Board Rules and Agency procedures to facilitate the timely delivery of

contracted goods and services.

• Assist with data analysis and quality assurance for Prevention Services to assist in performance

management of PHA growing multi-million-dollar programs, including developing and preparing

weekly, monthly, quarterly, and annual reports, and develop and manage performance matrix,

evaluation tool, reports, and scorecard.

• Assist with technical assistance and quality assurance activities for Master Lease and

Project-based programs. Facilitate development of tools and protocols to provide support,

ongoing review and assessment of case related activities and general oversight of provider

agency programming and contractual requirements.

• Share recommendations for policies and procedures specific to Master Lease and

Project-based programs as well as in conjunction with other Agency divisions to ensure

appropriate structures are in place to support contractual requirement and overarching agency

and system goals.

Minimum Qualifications

1.A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council of Higher Education Accreditation (CHEA), and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or

2.A four year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and four years of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or

3.Education and or experience equivalent to "1" or "2" above.

Preferred Skills

• Advanced proficiency and knowledge of various systems such as Automated Procurement Tracking (APT), HHS Accelerator, PassPort, Financial Management System (FMS), Microsoft Excel, Word, Outlook and PowerPoint, MS SQL, Oracle etc.

• Experience working with internal and external partners including contracted providers.

• Strong communication skills and staff training.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.