Contract Specialist

Position Description

Position Overview:

The Contracts Specialist is a key player in the Department, responsible for the advanced coordination and management of contracts and subcontracts related to Harris County's diverse construction projects. From the initial contract draft to the completion of the project execution phase, this role is crucial for ensuring smooth contractual processes and compliance. The position reports directly to the Division Leadership of the relevant service line.

Job Duties:

• Process and manage drafts of contracts and subcontracts, ensuring thorough legal and commercial reviews are completed.

• Track, organize, and maintain documents in designated file systems efficiently.

• Populate contract templates with accurate project and third-party information, distributing them for review and feedback to internal stakeholders and external partners.

• Evaluate and ensure compliance with all contractual terms; assist project operations and legal teams with contract interpretations, notices, and change orders as necessary.

• Review and verify the terms of certificates of insurance received from subcontractors and other third parties.

• Review, evaluate, and approve specifications for issuing and awarding bids related to construction projects.

• Handle purchase order claims and contracts to ensure they conform to county policies.

• Resolve any grievances and claims against suppliers effectively and professionally.

• Administer and optimize online purchasing systems as required.

• Analyze market trends and delivery systems to assess present and future material availability critical for ongoing and upcoming projects.

• Contribute to the development of specifications for equipment, products, or substitute materials.

• Prepare and present reports on market conditions and merchandise costs to aid strategic planning.

• Perform special projects and complete other duties as assigned, aimed at enhancing the operational efficiency and effectiveness of the county's construction initiatives.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net

Requirements

Education:

• Bachelor's Degree from an accredited college or university.

Experience:

• Minimum of 5 years of experience in contracts management within the government, construction, Procurement, Engineering, or services industry.

Knowledge, Skill & Abilities (KSAs):

• Exceptional written and oral communication skills.

• Advanced interpersonal skills with a proven track record in conflict resolution, capable of professionally managing interactions with a diverse array of individuals within a multifaceted organization.

• Proficient in interpreting construction documents and engineering analyses.

• Flexible and adaptable to changing priorities, tasks, and timelines effectively.

• Licensure:

• Possession of a valid Texas driver's license with the capability to operate a county vehicle for site visits as required.

• Proficient in handling both contracts and subcontracts management.

Licensure:

• Possession of a valid Texas driver's license with the capability to operate a county vehicle for site visits as required.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Education:

• Master's degree in business, public policy, or public administration or another related field preferred.

Experience:

• Experience with Contract Management software, Project Controls, e-Builder, or other Project Management Software. •Working knowledge of Harris County Regulations, Standards, and Details.

• Working knowledge of Harris County Regulations, Standards, and Details.

• Experience coordinating with external agencies.

General Information

SALARY:

Commensurate with experience, based on 26 pay periods.

LOCATION:

1111 Fannin, WORK HOURS/SHIFT: M-F, Subject to early mornings, evenings, weekends & holidays as needed.

PHYSICAL REQUIREMENTS:

This position requires bending, stooping, and lifting up to 25 lbs., frequent walking, standing, sitting, reaching, and ascending/descending stairs.

Employment is contingent upon passing a background check.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

BENEFITS

Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.

The following list of benefits is offered only to employees in regular (full-time) positions:

• Medical Coverage

• Dental Coverage

• Vision Coverage

• Wellness Plan

• Life Insurance

• Long-term disability

• Employee Assistance Program

• Ten (10) days of vacation each year for the first five (5) years of service

• Accrual rates increase based on years of service

• Eleven (11) County-observed holidays and one (1) floating holiday

• Professional development opportunities

• Dependent Care Reimbursement Plan

• Healthcare Reimbursement Account

• 457 Deferred Compensation Plan

The following benefits are also available to regular (full-time) employment and may be available to part-time employees:

• Retirement Pension (TCDRS)
• Flexible schedule (varies by department)
• Transportation Assistance (Metro RideSponsor Program)

In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.

For plan details, visit the Harris County benefits website:

https://benefitsathctx.com/

01

Which of the following best describes your level of education?

• Bachelor's Degree from an accredited college or university.

• Master's degree in public policy.

• Master's degree in business.

• Master's degree in public administration .

• Other.

02

How many years of experience do you have in contracts management within the government, construction, Procurement, Engineering, or services industry?

• 5 years or more

• 2-4 years

• less than 2 years

• None of the above?

03

Which of the following best describe your competency in interpreting construction documents and engineering analyses?

• Proficient.

• intermediate.

• Basic.

• None of the above?

04

Do you have a valid Texas driver's license with the capability to operate a county vehicle?

• Yes

• No

05

Do you have experience with Contract Management software, Project Controls, e-Builder, or other Project Management Software?

• Yes

• No

Required Question

Agency Harris County

Address 1111 Fannin St

Ste. 600

Houston, Texas, 77002

Phone 713-274-5445

Website https://www.governmentjobs.com/careers/harriscountytx