Work Schedule: 8:00am
Position Description Title/PD#: Contract Specialist
Compressed/Flexible Schedules: Eligible
Virtual Position: Not Eligible
This recruitment is for many positions with the Office of Procurement, Acquisition, and Logistics
23 Christopher Way, Eatontown, NJ 07724
Learn more about this agency
This is an open continuous announcement for 180 days or until all positions are filled. It will be used to fill immediate and future vacancies for this agency.
There will be multiple cut-off dates with the first being 15 days after the initial opening date of 05/21/2020. Additional 30-day cut-off dates will be established until all vacancies have been filled. Candidates will be referred to the selecting official based off the number of applicants.
Applications will be reviewed, as received, with 75 applicants reviewed for each cut-off date. Additional candidates may be referred based on hiring needs. This announcement may be extended an additional 180 days at the request of the service if vacancies have not been filled.
Serves as Contract Specialist responsible for the full range of pre- award and post award functions in contracting, including negotiation, award, cost analysis, and administrative functions for quite often complex, enterprise-wide contracts for information Technology (IT), supplies and services in support of the VA and the Veterans we are here to serve. Review justifications for sole source clearances for adequacy; suggest revisions to the statement of work or specifications based on analysis of contracting requirements; develop contracting milestones within established time frames; input contractor performance data in appropriate databases; prepare documentation associated with the elimination of unacceptable proposals; develop strategies to resolve protests, mistakes in bids, and late bid situations; analyze proposals to ensure conformance with the solicitation; perform cost or price analysis to review cost breakdowns or determine reasonableness; determine responsiveness and responsibility of low bidder in accordance with applicable regulatory requirements; prepare justification documentation for sole source clearances; ensure the technical evaluation factors and award criteria are clearly stated in the request for proposal; develop a negotiation strategy using audits and pricing reports; negotiate procurement objectives regarding terms of competition and price range; coordinate the establishment of a technical evaluation committee to determine acceptability of technical proposals; coordinate with small business liaisons on socio-economic goal requirements; negotiate additional time required for contractor performance; serve as an advisor to program officials in procurement planning meetings; conduct pre-proposal conferences with perspective contractors to clarify contract requirements; conduct post-award conferences to provide information and clarify provisions of the contract; conduct debriefings with unsuccessful offerors or bidders; notify offerors concerning further negotiation or elimination from competitive range; develop recommendations for the appropriate method of procurement of equipment and services (i.e.' simplified acquisition procedures, sealed-bidding, negotiations, etc. for the organization; issue solicitations for contracting requirements that lack historical precedent; determine the competitive range for negotiated solicitations; explore new or innovative contracting approaches when lacking meaningful cost and price information; plan procurement by identifying large-scale subsystems, components, equipment, and services to be acquired by contract; prepare solicitation and award synopses using electronic systems; prepare required documentation during legal proceedings; prepare post-clearance documentation after an agreement has been reached; prepare price negotiation memoranda outlining the details of negotiations with contractors; prepare documentation in issuing terminations for convenience or default.
Conditions of Employment
You must be a U.S. citizen to apply for this job
Subject to a background/suitability investigation
Selective Service Registration is required for males born after 12/31/1959
Position requires filing a Financial Disclosure report
May serve a probationary period.
Work is generally sedentary with no special physical demands. Incumbent may be subject to stress due to changed requirements, short deadlines, limited information, and uncontrollable workload peaks.
To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Federal employees must include Series, Grade, Step, Starting and Ending dates of employment on resume.
Basic Requirements for GS-13 and Above
A. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.
B. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
C. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000.
This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D.
D. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience.
With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.
NOTE: The Defense Acquisition University (DAU) does not grant Academic degrees; therefore courses completed at the DAU are not creditable towards meeting the 24 semester hour requirement, in the fields identified above, unless the coursework has been evaluated by an accredited institution recognized by the U.S.
Department of Education, and appears on a college or university transcript.
GS-13 grade level: One year of specialized experience (equivalent to the GS-12 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization.
Specialized experience includes: Extensive knowledge and experience in the following: administering contracts cradle to grave; contract law; acquisition and contract administration including change orders, supplemental agreements, terminations, claims, and close out of contracts; principles of acquisition planning; contract administration and termination techniques sufficient to administer and close out contracts; cost/price analysis techniques to evaluate contractor proposals, change order proposals; knowledge of various types of contracts, including firm-fixed price; economic price adjustments, and cost reimbursement; contract methods - simplified acquisitions, sealed bidding, negotiations, cost sharing, multiple awards, commercial items and special provisions; negotiate prices, terms and conditions, contract modifications and settlements; knowledge of the market and sources to include identification of offerors in specific socio- economic categories eligible; technical complexity of commodities or equipment; commodity shortages; lack of competition among vendors; and in- depth price analysis.
There is no education substitution for the GS-13 level.
Preferred: Incumbent must meet all the eligibility requirements to receive and maintain a Level III FAC-C certification.
Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at: www.opm.gov/qualifications.
FAC link: : www.fai.gov/drupal/certification/contracting-fac-c
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: Only education or degrees recognized by the U.S.
Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
Department Of Veterans Affairs