Contract Specialist

Department Of Veterans Affairs Greenwood Village , CO 80111

Posted 3 weeks ago

  • Duties

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Duties

Summary

Tour of Duty: 8:00 a.m.

  • 4:30 p.m.

Position Description Title/PD#: Contract Specialist / PD# 11006-A, 11007-A

Compressed/Flexible Schedules: May be authorized

Telework: Authorized

Virtual Position: No

This recruitment is for one position with the VHA Regional Procurement Office (RPO) West, Network Contracting Office (NCO) 19 located at Greenwood Village, CO.

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Responsibilities

Contract Specialist/ PD# 11006-A, 11007-A

Contract Specialist serves in a developmental capacity to the full performance level of GS-11 for the US Department of Veterans Affairs (VA) with responsibility for performing professional work involving the procurement of supplies and services as a member of acquisition planning teams. Aids requiring activities in performing market research, reviewing specifications and statements of work, and approving acquisition milestone plans.

Ensures that specifications and statements of work are prepared in a manner which adequately describes the Government's requirements without restricting competition. Performs a complete review of recommended sole source requirements and conducts necessary market analyses to test the noncompetitive assumptions of requisitions. Contract Specialist is responsible for recommending the appropriate method of procurement i.e. simplified acquisition procedures, sealed bidding, negotiations.

Advertises all applicable requirements and preparing the solicitation document using agency contract writing systems for issuance, insuring regulatory and legal sufficiency, and promoting maximum competition. Conducts public bid openings, reviews bids and determines responsiveness and responsibility of low bidder in accordance with applicable regulatory requirements when using sealed bidding. Conducts cost and/or price analysis of offerors' proposals and considers all information in developing an overall pricing negotiation strategy.

Prepares price negotiation memoranda, outlining in writing the details of negotiations with contractors in competitive and noncompetitive negotiations. Provides signatory authority and executes contract awards within warrant authority. Serves as contract administrator on awarded contracts.

Conducts post-award conferences with Contractor and Government personnel to provide information and to clarify standard and special contractual provisions of the contract. Performs cost/price analysis on change order proposals and analysis of delivery requirements. Administers payment provisions of the contract for partial payments, progress payments and final payments using the VA Online Certification system.

Assures compliance with applicable labor laws. Establishes position of the Government in disputes and issues final decisions of the Contracting Officer. Represents the contracting office for discovery during the claim process and when necessary, provides testimony to the Board of Contract Appeals.

Closes out contract upon completion of the contract, resolution of all conflicts, and final disposition of payment and obtains adequate release of claims documents to protect the agency. Contract Specialist fully utilizes contract writing system (i.e., Electronic Contract Management System (eCMS)), contract reporting system (i.e., Federal Procurement Data System (FPDS)), financial management system (i.e., Integrated Funds Distribution, Control Point Activity, Accounting, and Procurement (IFCAP)), and application suite (i.e., Graphical User Interface (GUI), when applicable), in accordance with agency policies. Performs other related duties as assigned.

Travel Required

25% or less

  • You may be expected to travel 1-5 nights per month for this position.

Supervisory status

No

Promotion Potential

11

  • Job family (Series)

1102 Contracting

  • Requirements

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Requirements

Conditions of Employment

  • You must be a US citizen to apply for this job.

  • Subject to a background/suitability investigation.

  • Selective Service Registration is required for males born after 12/31/1959.

  • Position requires filing a Financial Disclosure report.

  • Selected applicants will be required to complete an online onboarding process.

  • PHYSICAL REQUIREMENTS: The subject position is primarily of an administrative nature in an office setting, however where travel to work sites is required there may be light physical work required.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/14/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-11 position you must have served 52 weeks at the GS-09. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Basic Requirements:
A 4-year course of study leading to a bachelor's degree with a major in any field;

  • or-

At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000.

Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position.

NOTE: The Defense Acquisition University (DAU) does not grant Academic degrees; therefore courses completed at the DAU are not creditable towards meeting the 24 semester hour requirement, in the fields identified above, unless the coursework has been evaluated by an accredited institution recognized by the U.S.

Department of Education, and appears on a college or university transcript.

Specialized Experience GS-09:

Applicants must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

Knowledge of commonly used contracting methods and contract types relating to the performance of pre-award, post-award, and/or contract price/cost analysis functions when the contract actions are well defined and well precedented. Experience with business practices and market conditions applicable to program and technical requirements sufficient to evaluate bid responsiveness, contractor responsibility, and contractor performance. Knowledge of Federal Acquisition Regulations, Department of VA Acquisition Regulations, contract law, and procedures applicable to acquisition and contract administration including change orders, supplemental agreements, terminations, claims, and close out of contracts.

Experience with various types of contracts, including firm-fixed price, firm-fixed price with economic price adjustments, and cost reimbursement; and contract methods to include simplified acquisitions, sealed bidding, negotiations, cost sharing, multiple awards, commercial items and special provisions.

Knowledge of negotiation techniques sufficient to negotiate prices, terms and conditions, contract modifications and settlements. Knowledge of commercial and industrial business practices to identify sources, analyze cost and pricing data.

Knowledge of the market and sources to include identification of offerors in specific socioeconomic categories eligible for set-asides. Experience with contract administration principles and practices sufficient to monitor contractor performance and compliance with all terms and conditions of the contract.

Or 2 full academic years of progressively higher level graduate education or masters or equivalent graduate degree or LL.B. or J.D.

Or Combination of education and experience to qualify at GS-09 level.

Specialized Experience GS-11:

Applicants must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

Knowledge of Federal Acquisition regulations, VA Acquisition regulations, contract law, and procedures applicable to acquisition and contract administration including change orders, supplemental agreements, terminations, claims, and close out of contracts. Knowledge of cost/price analysis techniques used in evaluation of contractor proposals, change order proposals and to conduct negotiations. Experience with various types of contracts, including firm-fixed price, firm-fixed price with economic price adjustments, and cost reimbursement; and contract methods to include simplified acquisitions, sealed bidding, negotiations, cost sharing, multiple awards, commercial items and special provisions.

Knowledge of negotiation techniques sufficient to negotiate prices, terms and conditions, contract modifications and settlements. Knowledge of program objectives, technical terminology, and uses of equipment, architect engineering services, or construction services to be procured to plan, negotiate and administer the contract. Experience with commercial and industrial business practices to identify sources, analyze cost and pricing data.

Knowledge of the market and sources to include identification of offerors in specific socioeconomic categories eligible for set-asides. Experience with contract administration principles and practices sufficient to monitor contractor performance and compliance with all terms and conditions of the contract. Knowledge of architecture/engineering contracting methods. Knowledge and proficiency of agency's contract writing system (i.e., eCMS). Experience to fully solicit, award, and administer contracts.

Or 3 full academic years of progressively higher level graduate education or Ph.D. or equivalent doctoral degree.

Or Combination of education and experience to qualify at GS-11 level.

Graduate Education: To qualify for GS-1102 positions on the basis of graduate education, graduate education in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/classifying-general-schedule-positions/.

Education

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S.

Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following websites: www.ed.gov/admins/finaid/accred/index.html and http://ope.ed.gov/accreditation/.

Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.



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