Contract Specialist

Department Of Veterans Affairs Butler , PA

Posted 2 months ago

  • Duties

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Duties

Summary

The purpose of this position is to serve in a developmental capacity to the full performance level of GS-1102-11 as a Contract Specialist for the US Department of Veterans Affairs (VA) with responsibility for performing professional work involving the procurement of supplies and services using procedures outlined in the Federal Acquisition Regulations, VA Acquisition Regulations, Public Laws, and agency policy.

Learn more about this agency

Responsibilities

Please Note: This announcement is for one vacancy which may be located at any one of the following duty locations: Aspinwall, PA; Altoona, PA; Butler, PA; Erie, PA; Coatesville, PA; Wilkes-Barre, PA; Lebanon, PA; Philadelphia, PA; or Wilmington, DE.

The first 100 candidates who apply will be considered for referral to the selecting official. Additional candidates may be referred based on hiring needs.

This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-11. At the GS-7 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-11. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher level work, and availability of funds.

Major Duties and Responsibilities Include:

  • Performs the full range of contract or contract administration duties related to complex contracts.

  • Serves as contract administrator on awarded contracts.

  • Conducts post-award conferences with Contractor and Government personnel to provide information and to clarify standard and special contractual provisions of the contract.

  • Negotiates required changes to contract conditions to protect the agency.

  • Resolves problems of delivery, production, quality, differing site conditions, inspection, and other pertinent matters.

  • Performs cost/price analysis on change order proposals and analysis of delivery requirements.

  • Administers payment provisions of the contract for partial payment, progress payments, and final payments using the VA On-line Certification system.

  • Prepares required documentation and coordinates with the Office of the General/Regional Counsel during any legal proceedings.

  • Performs market research, reviewing specifications and statements of work, and approving acquisition milestone plans.

  • Utilize contract writing system (i.e., Electronic Contract Management System (eCMS)), contract reporting system (i.e., Federal Procurement Data System (FPDS)), financial management system (i.e., Integrated Funds Distribution, Control Point Activity, Accounting, and Procurement (IFCAP)), and application suite (i.e., Graphical User Interface (GUI) when applicable) in accordance with agency policy.

  • Prepares other documentation for award including FPDS reports, solicitation and award synopses, eCMS documents, and administrative correspondence.

  • Performs other related duties as assigned.

Work Schedule: Monday

  • Friday, 8:00 a.m.

  • 4:30 p.m.

Telework: May be available after 6 months with supervisory approval.

Position Description Title/PD#: Contract Specialist / 11005-A

Physical Requirements:The work is sedentary in nature. There are no special physical requirements. The work is performed primarily in office areas or conference rooms and similar environments. However, it may require some traveling and visits to Government and/or contractor's facilities and other contract-related performance sites.

Travel Required

Occasional travel

  • You may be expected to travel 6-10 nights per month. Completion of multiple training sessions at the VA Acquisition Academy may require travel up to 8 weeks per training session.

Supervisory status

No

Promotion Potential

11

  • Job family (Series)

1102 Contracting

  • Requirements

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Requirements

Conditions of Employment

  • You must be a U.S. citizen to apply for this job

  • Subject to a background/suitability investigation

  • Designated and/or random drug testing may be required

  • May serve a probationary period

  • Selective Service Registration is required for males born after 12/31/1959

  • A complete application package; Resume, Transcripts, etc.

  • Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Basic Requirements for GS-5 through GS-12: A 4-year course of study leading to a bachelor's degree in any field; or at least 24 hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position.

In addition to meeting the basic education requirement, you must also meet one of the following:

Superior Academic Achievement at the GS-7 level: (SAA) at the baccalaureate level in the coursework detailed above is fully qualifying. Applicants who wish to apply under this provision must submit proof from their educational institution that they meet one of the criteria listed below. To qualify for SAA, applicants must have completed all the requirements for a bachelor's degree in a curriculum (accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management) that is qualifying for the position to be filled and meet one of the following:

1.Rank in the upper one-third of your class in the college, university or major subdivision.

2.A grade-point average of "B" (a GPA of 2.95 or higher out of a possible 4.0) for all completed undergraduate courses, or those completed in the last two years of undergraduate study.

3.A grade point average of "B+" (a GPA of 3.45 or higher out of a possible 4.0) for all courses in your major field of study, or those courses in your major completed in the last two years of undergraduate study.

4.Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies. For a list of recognized honor societies please visit http://www.achsnatl.org/quick_link.asp.

For more information regarding SAA please visit http://www.opm.gov/qualifications/SEC-II/s2-e5.asp#e4f.

OR

Specialized Experience at the GS-7: One year of specialized experience equivalent to at least the GS-5 level in federal service. Specialized experience includes interpreting Federal Acquisition Regulations, contract law, and procedures applicable to acquisition and contract administration including change orders, supplemental agreements, terminations, claims, and close out of contracts; basic knowledge of various types of contracts, including firm-fixed price, firm-fixed price with economic price adjustments, and cost reimbursement; and contract methods to include simplified acquisitions, sealed bidding, negotiations, cost sharing, multiple awards, commercial items, and special provisions.

OR

Substitution of Graduate Education for Specialized Experience: One full academic year of graduate education or law school. To qualify for GS-1102 positions on the basis of graduate education, graduate education in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. (Unofficial Transcripts Required)

OR

Combination of Education and Specialized Experience: An equivalent combination of graduate level education and specialized experience as described above to meet the qualification requirements for this position. (Unofficial Transcripts Required)

Please note: If selected for this position, you must meet all eligibility requirements to receive and maintain a Level I FAC-C certification within 12 months upon appointment into the position. When requested by the supervisor, you must apply for up to a Level 1 Contracting Officer Warrant, accept contracting officer warrant, and provide the signatory authority for contracts within their warrant authority. Warrants will be granted based on workload, needs of the agency, and upon recommendation of the supervisor.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

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Contract Specialist

Department Of Veterans Affairs