Contract Specialist

Job Summary

Under the general supervision of the Contract Manager, and in accordance with all applicable state laws and Trustees and University policies, the incumbent independently performs a wide variety of complex campus-wide contract, contract management and compliance activities.

Key Responsibilities

• Drafts and executes special agreements; Confer/correspond/meet with internal and external stakeholders to determine needs.

• Prepares and develops a wide variety of complex contract documents for the campus.

• Monitors all campus contracts for compliance, and potential changes to scope, schedule, and payment terms. Reports findings and recommends actions to the Contract Manager.

• Track expiring agreements and coordinate renewals/extensions.

Knowledge Skills and Abilities

Knowledge and/or the demonstrated ability to quickly learn a variety of state, CSU and University policies, practices and formats and apply them. Ability to determine the facts and speak authoritatively.

Knowledge of California State Contracting Manual; Federal Acquisition Regulations; and Federal Office of Management and Budget (OMB) Circulars. Ability to review contract terms and conditions to spot issues or concerns for the Campus. Ability to develop reports for tracking contract negotiations and providing updates to end users.

Ability to perform in an automated purchasing environment, including ability to use MS Word, Excel, Access, Power Point, and various software applications in "LAN" environments. Demonstrated ability to prepare accurate contract documents. Demonstrated ability to proactively prevent problems and effectively problem-solve.

Ability to accurately and responsibly manage a high volume of contracts and administrative detail. Demonstrated ability to multi‐task and meet multiple deadlines. Excellent business math skills.

Excellent organizational skills.

Experience with establishing and maintaining physical and electronic contract files and records for auditing and internal control purposes. Ability to attend to details of contracting components to ensure organization, efficiencies, and legally sound documents.

Excellent written and oral communication skills required for daily communication with university staff, independent contractors, and clients. Demonstrated ability to communicate with others to collaboratively resolve problems effectively and efficiently. Demonstrated ability to use sound judgment. Demonstrated ability to work independently, as well as part of a team.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to a bachelor's degree in a related field and two years of related experience required.

Physical Summary

Sedentary work

• Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

Contract Services

Classification

Administrative Analyst/Specialist

• Nonexempt

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

Hiring Range: The hiring range for this position is $3,694 - $5,292 per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,694- $7,131 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 2 years with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately.

Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Advertised: Jun 25 2024 Pacific Daylight Time

Applications close: Jul 09 2024 Pacific Daylight Time