Contract Specialist 1 (Cs1) Doh8234

NOTE: The salary listed does not reflect the 3% wage increase effective July 1, 2024

Make a difference.

The Department of Health's Transformational Plan emphasizes equity, innovation, and engagement as key values. These principles guide service delivery and reinforce our commitment to health for all.

The Office of Financial Services supports agency priorities through budgeting, contracting, grant management, procurement, fiscal monitoring, and accounting. The division ensures compliance with state and federal laws and maintains the agency's operational effectiveness and financial stability.

The Contract Specialist plays a pivotal role in ensuring the efficient operation of our department through the following responsibilities:

Contract Production: Skillfully draft and finalize routine contracts that meet legal and technical standards, representing our department's interests.

Data Stewardship: Oversee the integrity and stewardship of Unit and Department data, ensuring accuracy and compliance.

Reporting and Resource Monitoring: Prepare insightful management reports and monitor the Unit's diverse technical resources.

Technical Support: Provide essential technical support for the unit, ensuring smooth and efficient operations.

Intake Process Management: Conduct the technical elements of the Unit's contract request intake process (CPAR packets).

Records Coordination: Lead efforts in records retention and public records requests as the designated Public Records Coordinator and Records Retention Coordinator.

Customer Consultation: Deliver customer-oriented instruction and consultation services, enhancing service delivery and client satisfaction.

Your expertise will be crucial in maintaining the operational excellence and compliance of our department.

The duty station for this full-time permanent Contract Specialist 1 (CS1) is in Tumwater WA.

Telework (mobile work) is currently expected. Required in-office work is rare and would be scheduled in advance.

Work that matters

Public health promotes and protects the health of all people in the state of Washington, in the communities where they live, learn, work, and play. We understand that our efforts to achieve more equitable health outcomes for the communities we serve begin with our ability to operationalize and institutionalize equity throughout our internal policies, systems, and practices.

About DOH

Join the Washington State Department of Health (DOH) and be part of a dynamic team dedicated to safeguarding public health. As a frontline defender of our communities, DOH collaborates with partners around the clock to impact the lives of every Washingtonian and visitor. We're not just an organization; we're a catalyst for change, guided by our core values of Equity, Innovation, and Engagement. Our Transformational Plan for the future of Washington's health is in motion, and we invite you to make a meaningful impact on the well-being of the state by joining us in this exciting journey. Your work at DOH truly matters.

Why DOH 

We are dedicated to your work-life harmony and offer one of the most competitive benefits packages in the nation, designed to support your lifestyle. To learn more about "Why DOH", visit Work@Health.  

Our Ideal Candidate

Has a driving passion for the work, brings humility to their job and interactions, and understand how their actions affect others. They see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordingly. They demonstrate resilience and outward behaviors even when confronted with others who are not open or collaborative.

Required Qualifications

Experience defined below may have been gained through paid or unpaid activities Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.

Twenty-four (24) or more months of experience administering the acquisition of goods or services contracts that may include:

• Compliance with state and federal laws and regulations as a primary function of the position

• Use of state or federal laws/regulations governing contracts and agreements

• Use of contract principles, theory, and application; contracts terminology and development; contract practices and procedures.

Demonstrated Experience in the following:

• Practical skills in MS Excel for spreadsheet tasks, database management, MS Word for document creation and formatting, and Microsoft Outlook or similar email systems for electronic correspondence.

• Customer service experience that includes resolving problems and responding to inquiries regarding policies, procedures, and services.

• Communication skills both written and verbal to provide direction and information or reports to varied levels of involvement and commitment

Desired Qualifications

• An associate's degree, certification program, or coursework in business administration, public administration, business law, commerce, economics, mathematics, statistics, or a closely allied field.

Twelve (12) or more months of experience working with in-state government to track and respond to public records requests that include:

• Preparing records for release.

• Managing confidential information.

• Records disclosure or retention.

Application Process

Intrigued? Click "Apply" to submit your detailed application profile along with the following:

• A cover letter (without personal pictures) describing how you meet the qualifications and why you are interested in this position.

• A current resume (without personal pictures).

• Three (3) or more professional references, to be listed in your profile under the references section, which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.

Attachments: Do not attach any documents that include photos, letters of recommendation, or private information (transcripts, social security number, year of birth, etc.).  

Veterans: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.

This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative. 

Equity, Diversity, and Inclusion

We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.

DOH is an equal opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran's status, military status, genetic information, sexual orientation, gender expression, or gender identity.

If you have questions or need other assistance please contact Andrea Thieme at andrea.thieme@doh.wa.gov or (360) 918-6601 For persons with disabilities, this document is available in other formats. Please call 800-525-0127 (TDD/TTY 711) or email doh.information@doh.wa.gov. Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages).

Conditions of Employment/Working Conditions

With or without accommodation, I am willing and able to:

• Work a full-time 40-hour work week and occasionally adjust work-schedule to meet business needs, which may include evenings and weekends. A flexible work schedule will be considered upon request and supervisor approval.

• Occasionally travel alone or with another person, which may include overnight.

• Participate in emergency response exercises and emergency events/high-priority assignments as assigned.

SUBSCRIBE to DOH Job Alerts

This recruitment may be used to fill positions of the same job classification across the agency.

Once all the position(s) from the recruitment are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.

Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable on the submitted applicant profile or attachments.