Contract Services Specialist Level I/Ii

The Position

Come join one ofForbes Magazine's Best Employers!

Level 1 - $3,960.24 - $4,814.58/month

Level 2 - $4,357.00 - $5,294.82/month

This is a limited continuous filing exam. Next filing cut-offs are at 5:00 pm on:

6/18/24, 7/16/24 (final)

The Contract Services Specialist (Levels I/II) works in a centralized procurement function within a department or division and performs paraprofessional tasks involved with procurement of a wide variety of commodities and services on behalf of others. Incumbents in this class spend 75% of the time making purchases using decentralized procurement methods.

Contract Services Specialist (Levels I/II) serves as the paraprofessional class for the Contract Services Officer series. It is a single class with two salary levels. The level at which the initial appointment is made and when advancement occurs are at the discretion of the appointing authority. Incumbents may advance from Level I to Level II provided that they have demonstrated the ability to perform the responsibilities required at the higher performance level.

Examples of Knowledge and Abilities

Knowledge of

• Principles, methods, and practices of large volume purchasing and procurement of services, supplies, parts and equipment

• Business administration principles

• Public relations techniques

• Common purchasing and legal terminology

• Sources for supplying a wide variety of services, supplies, parts and equipment

• Record keeping and reporting procedures

• Common word processing and spreadsheet software used on personal computers

• Factors and computation involved in determining costs/savings of large volume purchasing

• General laws and regulations applicable to bidding procedures and purchasing operations

• Materials, supplies, and equipment typically used in government operations and the sources for such products

• Contract and market research techniques

Ability to

• Understand and interpret oral and written policies, procedures, and regulations

• Understand and follow County, District, and departmental purchasing procedures

• Set priorities for work while using a computerized procurement system

• Establish and maintain effective working relationships with customers, vendors and others as necessitated by work assignments

• Observe, identify and resolve problems within assigned work

• Communicate clearly and concisely both orally and in writing with vendors and other personnel

• Use a variety of common and specialized directories, catalogues, and manuals to locate and order services, supplies, parts and equipment

• Serve as liaison between department personnel and vendors

• Properly interpret, explain, and make decisions involving policies, procedures, and regulations

• Analyze data and drawing sound conclusions

• Exercise discretion and initiative in compiling and selecting appropriate data to make independent decisions

• Deal with professional salespeople, vendors, County employees, and other personnel tactfully but authoritatively

• Prepare comprehensive, clear, and concise reports

• Provide work direction to technical and clerical staff performing purchasing duties

• Assist in training and evaluating technical and clerical staff performing purchasing duties

Employment Qualifications

Minimum Qualifications

Either: 1. An AA/AS Degree or higher (or equivalent units) in Business Administration, Purchasing, Materials Management, Marketing, Economics or another field that is closely related to the intent and duties of this class.

Or: 2. One year of full-time paid experience performing duties involving one or more tasks in the procurement cycle process which would include the acquisition of materials by requisition through a central procurement organization, goods receipts, or working in direct support of professional contracting officers or direct sales.

Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice.

General Qualifications

Driver's License:

A valid California Driver's License, Class C or higher is required prior to appointment to this class. Failure to maintain the appropriate California Driver's License may constitute cause for termination from the class in accordance with Civil Service Rule 11.4. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis.

Criminal History and Background Check:

There is a need for a criminal history and background check for positions in this class.

The County may access criminal history information on all candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and applicable federal and state law. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained.

The County may also conduct a background check on candidates prior to appointment to some positions within this class. The background check may include personal and professional reference checks, credit history check, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process.

In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act.

Physical Requirements:

• Incumbents need to possess sufficient eye-hand coordination to operate a computer, keyboard, fax machine, copier, and other office related equipment

• Frequently sit for prolonged periods of time

• Input data into computer or calculator for prolonged periods of time

• Hear and speak to vendors, purchasing staff and other personnel on the telephone and in person

Probationary Period

The probationary period for this classification is six (6) months.

Application and Testing Information

APPLICATION

Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by5:00 PM on the posted cut-off date. Clickhere to apply.

County of Sacramento

Department of Personnel Services

Employment Services Division

700 H Street, Room 4667

Sacramento, CA 95814

Phone (916) 874-5593; 7-1-1 California Relay Service

EmailEmployOffice@Saccounty.net

Inter-Office Mail Code: 09-4667

www.SacCountyJobs.net

• Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date.

• Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.

• Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date.

• Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.

• A resume may be included with your application, however it will not substitute for the information requested on the application.

SUPPLEMENTAL QUESTIONNAIRE

Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.

Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.

• Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.

• The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.

• Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question.

• If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.

• Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.

• If you have no experience, write "no experience" for the appropriate question.

• For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.

• If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed, therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete.

FORMULA RATE EXAMINATION (Weighted 100%)

All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination.

This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.

All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.

FREQUENTLY ASKED QUESTIONS

Clickhere for Frequently Asked Questions (FAQ's)

For information regarding County jobs:

• www.saccountyjobs.net

Applicants requesting reasonable accommodations during employment examinations: For more information, please review the

Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable AccommodationOnline Request Form.