Contract Services Coordinator

Basic Function

Responsible for the acquisition of basic materials and standard service purchase orders up to a $10,000 maximum. Administers the solicitation process and maintains/archives contract files. Tracks inventory of METRO's fixed and controlled assets from acquisition to disposal. Performs duties in a safe, efficient manner and in compliance with all applicable rules and safety procedures.

Responsibilities and Specific Duties

• Reviews assigned verbal and written quotes/bids and obtains management approval: issues purchase orders at most favorable price; and ensures compliance with METRO policies and guidelines.

• Posts solicitation of bids on website; sends electronic notifications to bidders/proposers to verify receipt; and provides guidance and assistance to vendors.

• Reviews purchases to ensure products/services meet METRO's needs/specifications and are received in a timely manner.

• Maintains contract files from inception through closeout and ensures file is complete, according to METRO Procurement guidelines.

• Responsible for returning bid security payments to vendors after contract is awarded.

• Participates in METRO's PCard program by training users, maintains all files and produces monthly reports.

• Reviews and inputs data into Procurement system and ensures data is coded correctly; investigates/corrects discrepancies as needed.

• Performs asset tagging of new fixed/controlled asset acquisitions; establishes property records and informs Property Custodians of METRO's property guidelines.

• Monitors fixed/controlled asset acquisitions, transfers, losses and sale/disposal documentation submitted for processing.

• Conducts research and evaluates methods to market/sell surplus inventory commodities, presents findings to management and assists with sales process.

• Conducts bi-annual physical inventories of fixed/controlled assets at various METRO facilities.

• Coordinates the recording, updating and completion of vehicle title, license, registration, inspection and maintains system database.

• Provides excellent customer service to METRO internal and external customers.

• Promotes safety awareness and follows safety procedures to reduce or eliminate accidents.

• Performs other job-related duties as assigned.

Education Requirement

High school diploma or GED is required.

Years & Experience Required

Minimum four (4) years office experience. Experience in procurement, inventory, records management, and shipping/receiving preferred.

Knowledge & Skills Required

A valid TDL is required for the job and must meet METRO's motor vehicle records requirements. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Good Communication skills (written/verbal). Excellent customer service and organizational skills. Experience with SAP supply chain/purchasing or other Procurement system preferred. Knowledge of contracts and contract practices, supply chain management and records management preferred.

Additional Information

The Metropolitan Transit Authority of Harris County, Texas has a zero tolerance drug and alcohol policy for all employees. All internal and external applicants will be required to undergo drug testing before employment and will be subject to further drug and/or alcohol testing throughout their employment.

Further, employees who perform safety-sensitive functions will submit to drug and/or alcohol testing in accordance to the Department of Transportation (DOT) and the Federal Transit Administration (FTA) regulatory requirements.

We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, sex, national origin, veteran status, genetic information or disability.